example of authorization letter for claiming 13th month pay

Are you unable to personally claim your 13th-month pay? Do you need to authorize someone to claim it on your behalf? Here’s an example of authorization letter for claiming 13th-month pay that can help you out.

An authorization letter is a legal document that grants someone the authority to act on behalf of the writer. It is commonly used when the writer is unavailable or unable to handle a specific task, like claiming a 13th-month pay. The authorized person should present the letter and valid IDs to the employer or the HR department of the company.

It’s important to note that the content of the authorization letter should be specific and clear. It should include the name of the authorized person, the purpose of the letter, the duration of the authorization, and the writer’s signature. Readers can find examples online and edit them as needed.

Tips for Writing an Authorization Letter for Claiming 13th Month Pay

Here are some tips for writing an authorization letter for claiming 13th-month pay:

  • Use a Proper Heading

  • The heading should state the purpose of the letter, like “Authorization Letter for Claiming 13th-Month Pay.”

  • Provide Specific Details

  • Provide the name of the authorized person, the writer’s name, the purpose of the letter, the duration of the authorization, and any other relevant details.

  • Be Clear and Concise

  • Make sure that the letter is easy to read and understand. Use simple language and avoid using jargon or technical terms.

  • Include Contact Information

  • Provide the authorized person’s contact details, like their phone number and email address, in case the company needs to contact them.

  • Sign the Letter

  • The letter should be signed by the writer to make it legally binding.

Examples of Authorization Letter for Claiming 13th Month Pay

Example 1: Authorization Letter for Claiming 13th-Month Pay Due to Health Issues

Dear [HR Manager’s Name],

I, [Your Name], am writing this letter to authorize my [Family Member/Friend’s Name] to claim my 13th-month pay on my behalf. Unfortunately, I am unable to personally claim it due to my current health issues which require me to stay at home and rest.

My authorized representative will present this letter and their valid ID to your office. They will also provide their own valid ID for verification purposes. My 13th-month pay will be credited to their personal account as per my instruction.

Please do not hesitate to contact me at [Your Phone Number] for any clarification or verification needed. I am looking forward to your favorable response.

Thank you and best regards,

[Your Name]

Signature over Printed Name

Date: [MM/DD/YYYY]

———————

[Authorized Person’s Name]

Example 2: Authorization Letter for Claiming 13th-Month Pay Due to Overseas Travel

Dear [HR Manager’s Name],

I, [Your Name], am writing this letter to authorize my [Family Member/Friend’s Name] to claim my 13th-month pay on my behalf. I am currently abroad for a business trip and will not be able to personally claim it within the given timeframe.

My authorized representative will present this letter and their valid ID to your office. They will also provide their own valid ID for verification purposes. My 13th-month pay will be credited to their personal account as per my instruction.

Please feel free to contact me at [Your Email Address] for any confirmation or concern. Thank you for your understanding and assistance.

Best regards,

[Your Name]

Signature over Printed Name

Date: [MM/DD/YYYY]

———————

[Authorized Person’s Name]

Example 3: Authorization Letter for Claiming 13th-Month Pay Due to Maternity Leave

Dear [HR Manager’s Name],

I, [Your Name], am writing this letter to authorize my [Husband/Wife’s Name] to claim my 13th-month pay on my behalf. I am currently on maternity leave and will not be able to personally claim it within the given timeframe.

My authorized representative will present this letter and their valid ID to your office. They will also provide their own valid ID for verification purposes. My 13th-month pay will be credited to their personal account as per my instruction.

Please contact me at [Your Phone Number] for any confirmation or clarification. Thank you for your cooperation.

Sincerely,

[Your Name]

Signature over Printed Name

Date: [MM/DD/YYYY]

———————

[Authorized Person’s Name]

Example 4: Authorization Letter for Claiming 13th-Month Pay Due to Religious Holiday

Dear [HR Manager’s Name],

I, [Your Name], am writing this letter to authorize my [Family Member/Friend’s Name] to claim my 13th-month pay on my behalf. I will not be able to personally claim it due to the observance of [Name of Religious Holiday].

My authorized representative will present this letter and their valid ID to your office. They will also provide their own valid ID for verification purposes. My 13th-month pay will be credited to their personal account as per my instruction.

Please do not hesitate to contact me at [Your Email Address] for any verification or clarification. Thank you for your kind attention.

Best regards,

[Your Name]

Signature over Printed Name

Date: [MM/DD/YYYY]

———————

[Authorized Person’s Name]

Example 5: Authorization Letter for Claiming 13th-Month Pay Due to Military Service

Dear [HR Manager’s Name],

I, [Your Name], am writing this letter to authorize my [Family Member/Friend’s Name] to claim my 13th-month pay on my behalf. I am currently deployed for military service and will not be able to personally claim it within the given timeframe.

My authorized representative will present this letter and their valid ID to your office. They will also provide their own valid ID for verification purposes. My 13th-month pay will be credited to their personal account as per my instruction.

Please feel free to contact me at [Your Phone Number] for any confirmation or verification. Thank you for your assistance.

Sincerely,

[Your Name]

Signature over Printed Name

Date: [MM/DD/YYYY]

———————

[Authorized Person’s Name]

Example 6: Authorization Letter for Claiming 13th-Month Pay Due to Disability

Dear [HR Manager’s Name],

I, [Your Name], am writing this letter to authorize my [Family Member/Friend’s Name] to claim my 13th-month pay on my behalf. I am currently unable to personally claim it due to my [Type of Disability].

My authorized representative will present this letter and their valid ID to your office. They will also provide their own valid ID for verification purposes. My 13th-month pay will be credited to their personal account as per my instruction.

Please contact me at [Your Email Address] for any confirmation or clarification. Thank you for your kind assistance.

Best regards,

[Your Name]

Signature over Printed Name

Date: [MM/DD/YYYY]

———————

[Authorized Person’s Name]

Frequently Asked Questions

Can I authorize anyone to claim my 13th-month pay?

Yes, as long as you provide them with an authorization letter and valid IDs for verification purposes. The authorized person should also have their own valid ID.

What should be included in the authorization letter?

The authorization letter should include the name of the authorized person, the purpose of the letter, the duration of the authorization, and the writer’s signature. It should also be specific and clear.

Is the authorization letter legally binding?

Yes, the authorization letter is a legal document that grants someone the authority to act on behalf of the writer. It should be signed by the writer to make it legally binding.

What should I do if the company refuses to honor the authorization letter?

You can escalate the matter to the HR department or file a complaint with the Department of Labor and Employment (DOLE).

Can I authorize someone to claim my 13th-month pay even if I am available?

Yes, as long as you trust the authorized person to handle it on your behalf. However, it’s important to note that the authorized person will have access to your personal and financial information, so choose someone you trust.

Can I change the details of the authorization letter?

Yes, you can edit the content of the authorization letter as needed.

Conclusion

Writing an authorization letter for claiming 13th-month pay is a simple and straightforward process. Just follow the tips above and provide the necessary details. Make sure that the authorized person presents the letter and valid IDs to the employer or the HR department of the company. If you have any questions or concerns, do not hesitate to contact the relevant authorities.