Are you planning to resign from your job and need to write a resignation letter? We have created a guide with sample letters that you can use to resign gracefully from your position.
A resignation letter is an essential document when you decide to leave your job. It is a professional way to inform your employer and colleagues about your decision to move on. Writing a resignation letter might seem daunting, but with our templates, you can easily create a polished and professional letter.
Our sample letters of resignation are easy to use and can be customized to fit your specific situation. We have included various scenarios that you might encounter when leaving your job. We recommend that you read through each letter and choose the one that best fits your circumstances. You can then edit the letter as needed to reflect your personal style and situation.
Each resignation letter template contains a unique greeting, letter body, and closing. We recommend that you read through each section carefully and tailor it to your specific situation. Remember, your resignation letter should be professional and courteous, even if you are leaving the company under less than ideal circumstances.
You can find our sample resignation letters below.
Personal Reasons Resignation Letter
Greeting: Dear [Manager’s Name],
Letter Body: I am writing to inform you that I have decided to resign from my position at [Company Name]. Unfortunately, due to personal reasons, I am no longer able to continue working in my current role. I would like to thank you and the team for the opportunities and experience gained while working here.
Complimentary Close: Sincerely,
Career Change Resignation Letter
Greeting: Dear [Manager’s Name],
Letter Body: After much consideration, I have decided to pursue a new career opportunity and will be resigning from my position at [Company Name]. I want to express my gratitude for the valuable experience and knowledge gained during my time here.
Complimentary Close: Best regards,
Better Offer Resignation Letter
Greeting: Dear [Manager’s Name],
Letter Body: I have recently received an offer for a new position that I have decided to accept, and as a result, I am resigning from my current role at [Company Name]. I am grateful for the experience and opportunities provided to me during my tenure here.
Complimentary Close: Thank you and best regards,
Retirement Resignation Letter
Greeting: Dear [Manager’s Name],
Letter Body: It is with mixed emotions that I am writing to inform you of my decision to retire from my position at [Company Name]. I want to express my appreciation for the support and camaraderie of my colleagues during my time here. I will cherish the memories and experiences gained throughout my career.
Complimentary Close: Sincerely,
Health Reasons Resignation Letter
Greeting: Dear [Manager’s Name],
Letter Body: It is with heavy heart that I must submit my resignation from my position at [Company Name]. Due to health issues, I have been advised by my physician that I need to step away from my current role. I want to express my gratitude for the opportunities and support given to me during my tenure at the company.
Complimentary Close: Respectfully,
Hostile Work Environment Resignation Letter
Greeting: Dear [Manager’s Name],
Letter Body: I am writing to resign from my position at [Company Name] due to the intolerable and hostile work environment experienced during my time at the company. I have attempted to resolve the situation internally, but unfortunately, it has not improved. I regret that our professional relationship has ended this way, and I wish the company success in the future.
Complimentary Close: Sincerely,
Relocation Resignation Letter
Greeting: Dear [Manager’s Name],
Letter Body: I am writing to inform you that I will be relocating soon and as a result, I am resigning from my current position at [Company Name]. I am grateful for the opportunities and experience gained while working here and appreciate the support of my colleagues and management throughout my tenure.
Complimentary Close: Respectfully,
Tips for Writing Your Resignation Letter
If you are unsure of how to write a resignation letter, follow these tips:
- Be professional and courteous throughout the letter.
- State your intention to resign from your position.
- Provide a reason for your resignation (if applicable).
- Express gratitude for the opportunities and experiences gained during your employment.
- Offer assistance during the transitional period.
- Include your last day of work.
- Keep the letter concise and to the point.
- Avoid criticism or negativity toward the company or colleagues.
Frequently Asked Questions
Can I resign via email?
While it is possible to resign via email, it is not recommended. Resigning in person or over the phone is a more professional and courteous way to inform your employer of your decision to leave. However, if you are unable to resign in person or over the phone, a well-written email may be acceptable.
What should I include in my resignation letter?
Your resignation letter should include a clear statement of your intention to resign, your last day of work, and a reason for your resignation (if applicable). You should also express gratitude for the opportunities and experiences gained while working at the company.
Do I need to give a reason for my resignation?
While it is not required to give a reason for your resignation, it is often appreciated by your employer. Providing a reason can help the company better understand the situation and may help to maintain a positive relationship.
Should I offer to help during the transitional period?
Offering to help during the transitional period is a professional and courteous gesture that will be appreciated by your employer. It shows that you are committed to ensuring a smooth transition and that you value your professional relationships.
What should I do if my resignation is due to a hostile work environment?
If your resignation is due to a hostile work environment, it is important to document the situation and report it to the appropriate personnel. You may also want to consider seeking legal advice.
How should I handle a counteroffer?
While a counteroffer may be tempting, it is important to consider the reasons for your resignation and the potential long-term implications of staying with the company. If you do decide to accept a counteroffer, make sure to get any agreements in writing.
Conclusion
Writing a resignation letter can be challenging, but it is an essential part of the resignation process. By following our tips and using our sample letters, you can create a professional and courteous resignation letter that will reflect positively on you and your professional relationships. Remember to keep the letter concise, professional, and to the point.