sample letter of introduction for employment

If you want to create a good first impression with a potential employer, a letter of introduction can help. While a resume and cover letter provide a summary of your skills and experience, an introduction letter can showcase your personality and communication skills. In this article, we’ll provide examples of sample letters of introduction for employment that you can use as a guide or template, and some tips on how to write an effective introduction letter.

A letter of introduction is a document that you send to a potential employer, networking contact, or mentor to introduce yourself and express your interest in a job or industry. It can be sent as an email, letter, or LinkedIn message. The purpose of the letter is to create a positive first impression, establish a connection, and show that you are a good fit for the company or position. A letter of introduction should be concise, professional, and focused on the recipient’s needs and interests.

In the following examples, we’ll show you how to write a letter of introduction for different situations, such as networking, following up on a job application, or applying for a specific job. You can use these examples as a starting point and customize them to your own situation and personality. Remember to keep the tone friendly but professional, and avoid using jargon, slang, or cliches.

Examples

Greeting:

Dear [Recipient’s Name],

Letter Body:

I hope this letter finds you well. My name is [Your Name], and I am a recent graduate of [University Name] with a degree in [Major]. I am reaching out to you because I am interested in pursuing a career in [Industry/Company Name], and I admire your work in this field. I believe that your experience and insights could be valuable for me as I explore different career paths and job opportunities. I would love to connect with you over coffee or a phone call to learn more about your career journey and any advice you may have for someone starting out in this field.

Complimentary Close:

Thank you for considering my request. I look forward to hearing from you soon.

Following Up on a Job Application

Greeting:

Dear [Hiring Manager’s Name],

Letter Body:

I wanted to follow up on my recent job application for the [Job Title] position at [Company Name]. I am excited about the opportunity to join your team and contribute my skills and experience to the success of the company. I believe that my background in [Skills/Experience] makes me a strong candidate for the role, and I am eager to learn more about the next steps in the hiring process. If you need any additional information from me, please let me know. Thank you for considering my application.

Complimentary Close:

Best regards,

[Your Name]

Tips

Here are some tips to keep in mind when writing a letter of introduction:

  • Research the recipient and the company beforehand to personalize your letter and show your interest.
  • Keep the letter short and focused on the recipient’s needs and interests.
  • Show your personality and enthusiasm, but avoid being too informal or unprofessional.
  • Use a clear and concise writing style, and proofread the letter for errors and typos.
  • Include your contact information and a call-to-action, such as suggesting a meeting or asking for feedback.

Frequently Asked Questions

What should I include in a letter of introduction?

A letter of introduction should include your name and contact information, the recipient’s name and company, the reason for the letter, and a call-to-action such as suggesting a meeting or asking for feedback. You can also mention your relevant skills, experience, and interests, and show your enthusiasm for the industry or company.

How do I address the recipient in a letter of introduction?

You should address the recipient by their name and title, if possible. If you don’t know their name, you can use a generic salutation such as “Dear Hiring Manager” or “To Whom It May Concern”. Avoid using gendered or informal titles unless you are sure it’s appropriate.

Should I attach my resume to a letter of introduction?

It depends on the situation and the preference of the recipient. If you are applying for a job, you should include your resume and cover letter with the application. If you are networking or requesting an informational interview, you can mention that you have attached your resume for their reference, but don’t send it unsolicited. Make sure your resume is up-to-date and tailored to the job or industry you are interested in.

How many paragraphs should a letter of introduction have?

A letter of introduction should have 2-3 paragraphs, each with a specific purpose. The first paragraph should introduce yourself and explain why you are writing. The second paragraph should highlight your relevant skills, experience, or interests, and show your enthusiasm for the company or industry. The last paragraph should summarize your request or call-to-action, and thank the recipient for their time and consideration.

How should I sign off a letter of introduction?

You should use a professional and polite complimentary close, such as “Best regards”, “Sincerely”, or “Thank you”. Then, add your name and contact information, such as your email or phone number. You can also include a link to your LinkedIn profile or online portfolio if it’s relevant.

Can I send a letter of introduction by email?

Yes, you can send a letter of introduction by email, especially if you are networking or requesting an informational interview. Make sure your email subject line is clear and concise, and personalize the message to the recipient. Avoid using a generic template or mass email, and proofread the message for errors and typos.

How soon should I follow up after sending a letter of introduction?

You should follow up after a few days or a week, depending on the urgency and context of the letter. If you are applying for a job, you can follow up after a week or two to inquire about the status of your application or to schedule an interview. If you are networking or requesting an informational interview, you can follow up after a few days to thank the recipient for their time and to suggest a meeting or a call. Avoid being too pushy or impatient, and respect the recipient’s schedule and preferences.

Conclusion

A letter of introduction can be a powerful tool for making a great first impression and establishing a connection with a potential employer or contact. By following these examples and tips, you can create a letter that showcases your unique skills and personality, and shows that you are a good fit for the company or position. Remember to be professional, enthusiastic, and focused on the recipient’s needs, and you’ll increase your chances of getting noticed and making a lasting impression.