sample letter of intent for hospital affiliation

Are you a medical professional or part of a healthcare organization looking to form a partnership or affiliation with a hospital? Writing a letter of intent can be a great way to initiate this process. Below, we have provided several different sample letters of intent for hospital affiliation to serve as templates for your own letter.

By using these sample letters as a starting point, you can customize and tailor your letter to fit your specific needs and goals. Whether you are seeking to collaborate on research, expand your reach, or offer new services to your community, a letter of intent can help you establish the groundwork for a successful partnership with a hospital.

Example 1: Seeking Research Collaboration


We are writing to express our interest in collaborating with your hospital on a research project. Our organization, [insert name], is committed to advancing healthcare through cutting-edge research and innovation. We believe that by partnering with your hospital, we can achieve even greater results and make a meaningful impact on the health and well-being of our community.

As part of this collaboration, we propose conducting a joint study on [insert topic]. We believe that our organizations’ expertise, resources, and unique perspectives will enable us to conduct an innovative and impactful study that can lead to significant breakthroughs in patient care. We are excited about the possibility of working together with your esteemed hospital and look forward to discussing the details of this collaboration further.

Best regards,

[Insert name and title]

Tips for Writing a Letter of Intent for Hospital Affiliation

If you are planning to write a letter of intent for hospital affiliation, here are some tips to help you make your letter effective:

  • Describe your organization and its goals succinctly
  • Explain why you believe a partnership with the hospital would be mutually beneficial
  • Provide specific details on what you hope to achieve through the partnership
  • Propose a plan for how you will work together and what resources each party will contribute
  • End the letter with a clear call to action or next steps

Frequently Asked Questions

Q: How do I know if a letter of intent is necessary for a hospital affiliation?

If you are unsure whether a letter of intent is required for a hospital affiliation, it is best to reach out to the hospital directly and inquire. In general, a letter of intent can help clarify the goals and expectations of both parties and establish a foundation for a successful partnership.

Q: What should I include in the greeting of my letter?

The greeting of your letter should be professional and respectful. It is best to address the recipient by name and title, if possible. If you are unsure of the recipient’s name or title, you can use a generic greeting such as “Dear Hospital Administrator”.

Q: How long should my letter of intent be?

Your letter of intent should be long enough to convey your message clearly and effectively, but not so long that it becomes overly detailed or cumbersome to read. Aim for a length of 40 to 50 sentences.

Q: What should I include in the body of my letter?

The body of your letter should describe your organization, explain why you are seeking a partnership with the hospital, and propose a plan for collaboration. Be sure to highlight the benefits and strengths of both organizations and provide specific details on what you hope to achieve together.

Q: What should I include in the complimentary close of my letter?

The complimentary close of your letter should be polite and professional. It is a good idea to thank the recipient for their time and consideration and express your interest in further discussion or collaboration. You can also include your contact information for follow-up.

Q: Can I use these sample letters as templates for my own letter?

Yes! These sample letters are provided as templates to help you get started with your own letter of intent for hospital affiliation. Keep in mind that you will need to customize and personalize the letter to fit your specific needs and goals.

Q: What should I do after I send my letter of intent?

After you send your letter of intent, it is a good idea to follow up with the hospital to confirm receipt and discuss next steps. Be prepared to answer any questions they may have and provide additional information as needed.


A letter of intent for hospital affiliation can be a powerful tool for initiating a partnership or collaboration with a hospital. By following the tips and using the sample letters provided in this article, you can create a personalized and effective letter that lays the groundwork for a successful partnership.