contractor sample letter of intent for construction project

If you are a contractor who wants to win a construction project, you need to write a letter of intent. This letter is a formal document that states your intention to participate in the bidding process for a particular project. To help you write an effective letter of intent, we have provided some examples below that you can use as a guide. You can edit them as needed to meet your specific requirements.

Example 1: Request for Proposal – New Hospital Building

Dear Sir/Madam,

We are writing to express our interest in participating in the bidding process for the construction of the new hospital building. Our company has extensive experience in building healthcare facilities, and we are confident that we can deliver a high-quality project that meets your needs.

We have reviewed the RFP documents and are prepared to submit a comprehensive proposal that includes a detailed project plan, timeline, and budget. We understand the importance of meeting deadlines and delivering projects on time and within budget, and we will do everything we can to ensure that your project is a success.

Thank you for considering our company for this project. We look forward to the opportunity to work with you and build a world-class healthcare facility.


[Your Name]

Tips for Writing an Effective Letter of Intent

Before you start writing your letter of intent, here are some tips to keep in mind:

1. Research the Project

Before you write your letter of intent, do some research on the project to get a better understanding of what is required. This will help you tailor your letter to the specific needs of the project and show that you have done your homework.

2. Be Clear and Concise

Your letter of intent should be clear and concise. Avoid using jargon or technical terms that the client may not understand. Instead, use plain language and explain things in a way that is easy to understand.

3. Highlight Your Experience

One of the most important things to include in your letter of intent is your experience. Highlight your relevant experience and provide examples of projects you have completed that are similar in nature to the project you are bidding on.

4. Emphasize Your Unique Selling Proposition

Your letter of intent should also emphasize your unique selling proposition. This is what sets you apart from your competitors and makes you the best choice for the project. Highlight what makes you different and why the client should choose you.

5. Be Professional

Finally, be professional in your letter of intent. Use a formal tone of voice and avoid using slang or informal language. Make sure your letter is well-written and free from errors.

Frequently Asked Questions

Q: What is a letter of intent?

A: A letter of intent is a formal document that states your intention to participate in the bidding process for a particular project.

Q: Why do I need a letter of intent?

A: A letter of intent is required by many clients as part of their bidding process. It shows that you are serious about the project and have taken the time to research it.

Q: What should I include in my letter of intent?

A: Your letter of intent should include your interest in the project, your relevant experience, your unique selling proposition, and a professional tone of voice.

Q: How long should my letter of intent be?

A: Your letter of intent should be no more than one page long.

Q: Can I use a template for my letter of intent?

A: Yes, you can use a template for your letter of intent. However, make sure you customize it to meet your specific needs and requirements.

Q: When should I send my letter of intent?

A: You should send your letter of intent as soon as possible, but no later than the deadline specified by the client.


Writing a letter of intent is an important step in winning a construction project. By following the tips and examples provided in this article, you can write an effective letter of intent that showcases your experience and unique selling proposition, and impresses your potential client.