If you’re planning to enroll in the Electronic Filing and Payment System (eFPS), you’ll need to submit a letter of intent to the Bureau of Internal Revenue (BIR). This letter serves as a formal communication to inform the BIR of your intention to use the eFPS for tax purposes. In this article, we’ll provide you with tips on how to write a compelling letter of intent and seven examples you can use as a guide.
If you’re new to eFPS or unfamiliar with what a letter of intent is, don’t worry. We’ve got you covered. A letter of intent for eFPS enrollment is a formal letter that expresses your intention to use the eFPS system to file and pay taxes. In this article, we’ll provide you with helpful tips and seven examples of a letter of intent that you can use as a reference.
Writing a letter of intent may seem daunting, but it doesn’t have to be. You can find examples online and edit them as needed. However, it’s essential to write a letter that’s unique to your business or personal circumstances. It’s also crucial to ensure that your letter is clear, concise, and professional. In the next section, we’ll provide you with seven examples of a letter of intent that you can use as a guide.
Sample Letter of Intent for eFPS Enrollment Examples
Request for eFPS Enrollment
Greetings!
I am writing this letter to request eFPS enrollment for my business, [Business Name]. We are a small company that specializes in [Business Industry/Services]. As we expand our operations, we believe that using eFPS will help us streamline our tax filing and payment processes.
Our Tax Identification Number (TIN) is [TIN number], and our registered address is [Address]. We have attached all the necessary documents required for eFPS enrollment. We hope that this letter of intent will start the enrollment process as soon as possible.
Thank you for your time and consideration. Please do not hesitate to contact us if you need further information or clarification.
Respectfully,
[Your Name]
eFPS Enrollment for Individual Taxpayer
Dear Sir/Madam,
I am writing this letter of intent to request the enrollment of my personal TIN under the eFPS. I am an individual taxpayer and believe that using this system will help me file and pay my taxes more efficiently.
As a taxpayer, I am aware of my responsibilities and obligations to the government. I have attached all the necessary requirements for eFPS enrollment, and I hope that this letter will facilitate the process.
Thank you for considering my request. If you need further information or clarification, please do not hesitate to contact me.
Sincerely,
[Your Name]
Enrollment for Newly Registered Business
Dear eFPS Coordinator,
With this letter, I would like to inform you of our company’s registration in the BIR. We are a newly registered business, [Business Name], and we believe that using eFPS will make our tax filing and payment processes more efficient.
We have submitted all the necessary documents and requirements for eFPS enrollment, and we hope that this letter of intent will start the process.
Please let us know if there is anything else we need to do to facilitate the enrollment process. Thank you for your time and consideration.
Yours sincerely,
[Your Name]
Enrollment for Non-Resident Aliens Engaged in Trade or Business in the Philippines
Dear eFPS Coordinator,
I am writing this letter to request eFPS enrollment for my business, [Business Name], as a non-resident alien engaged in trade or business in the Philippines. We believe that using eFPS will make our tax filing and payment processes more efficient.
As a foreign entity, we have fulfilled all the requirements for eFPS enrollment and have attached all the necessary documents. We hope that this letter of intent will facilitate the enrollment process.
Thank you for your time and consideration. Please let us know if you need further information or clarification.
Respectfully,
[Your Name]
Request for eFPS Enrollment for Estate Taxpayer
Dear eFPS Coordinator,
This letter serves as a formal request for eFPS enrollment as an estate taxpayer for the estate of [Deceased’s Name]. We believe that using eFPS will make our tax filing and payment processes more efficient.
We have attached all the necessary documents and requirements for eFPS enrollment. We hope that this letter of intent will facilitate the enrollment process.
Thank you for your time and consideration. Please let us know if you need further information or clarification.
Sincerely,
[Your Name]
eFPS Enrollment for Large Taxpayer
Dear eFPS Coordinator,
I am writing this letter of intent to request eFPS enrollment for my business, [Business Name], as a large taxpayer. We believe that using eFPS will help us comply with our tax obligations more efficiently.
As a large taxpayer, we have fulfilled all the requirements for eFPS enrollment and have attached all the necessary documents. We hope that this letter of intent will facilitate the enrollment process.
Please let us know if there is anything else we need to do to expedite the enrollment process. Thank you for your time and consideration.
Respectfully,
[Your Name]
Enrollment for Accredited Tax Agent
Dear eFPS Coordinator,
I am writing this letter to request eFPS enrollment for my company, [Company Name], as an accredited tax agent. We believe that using eFPS will help us serve our clients more efficiently.
As an accredited tax agent, we have fulfilled all the requirements for eFPS enrollment and have attached all the necessary documents. We hope that this letter of intent will facilitate the enrollment process.
Please let us know if there is anything else we need to do to expedite the enrollment process. Thank you for your time and consideration.
Sincerely,
[Your Name]
Tips for Writing a Letter of Intent for eFPS Enrollment
Writing a letter of intent for eFPS enrollment can be challenging, but it doesn’t have to be. Here are some tips to help you write a compelling letter:
Be Clear and Concise
Make sure your letter is easy to read and understand. Use simple language and avoid using jargon or technical terms that the reader might not be familiar with.
Include the Necessary Details
Provide all the necessary information about your business or personal circumstances, including your TIN, registered address, and contact details. Make sure to attach all the required documents, such as the BIR Form 1901 for newly registered businesses or the BIR Form 1905 for updating taxpayer information.
Be Professional
Use a professional tone and format your letter correctly. Address the recipient appropriately, and close your letter with a complimentary close, such as “Respectfully” or “Sincerely.”
Proofread Your Letter
Make sure to proofread your letter before submitting it. Check for spelling and grammatical errors, and ensure that your letter is free of typos and formatting mistakes.
Use Examples as a Guide
Examples can be helpful in giving you an idea of how to structure your letter and what information to include. However, make sure to write a letter that’s unique to your circumstances and not a carbon copy of someone else’s.
Frequently Asked Questions (FAQs)
Can I enroll in eFPS even if I’m not a business owner?
Yes, you can enroll in eFPS even if you’re not a registered business owner. Individual taxpayers, estate taxpayers, and non-resident aliens engaged in trade or business in the Philippines can enroll in eFPS.
What are the requirements for eFPS enrollment?
The requirements for eFPS enrollment vary depending on your type of taxpayer or business. Generally, you need to submit BIR Form 1901 for newly registered businesses or BIR Form 1905 for updating taxpayer information, a signed Memorandum of Agreement with the BIR, and a signed Enrollment Form. You also need to have a valid email address and an internet connection.
How long does it take for eFPS enrollment to be processed?
The processing time for eFPS enrollment depends on the completeness of your requirements and the volume of applications being processed by the BIR. However, the BIR usually processes eFPS enrollment within 10 working days.
Can I still file and pay my taxes manually if I’m enrolled in eFPS?
No, if you’re enrolled in eFPS, you’re required to file and pay your taxes electronically through the eFPS system. Manual filing and payment of taxes are not allowed for eFPS users.
What happens if I do not enroll in eFPS?
Failure to enroll in eFPS can result in penalties and other sanctions. The BIR requires certain types of taxpayers, such as large taxpayers and those with an annual income of Php 5 million and above, to enroll in eFPS.
Can I still use eFPS if I have outstanding tax liabilities?
No, taxpayers with outstanding tax liabilities are not eligible to enroll in eFPS. You need to resolve your tax liabilities first before you can use the eFPS system.
Conclusion
Writing a letter of intent for eFPS enrollment does not have to be complicated. By following the tips we provided and using the examples as a guide, you can write a compelling letter that expresses your intention to use the eFPS system. Remember to provide all the necessary details, proofread your letter, and use a professional tone. Enrolling in eFPS can help you file and pay your taxes more efficiently and avoid penalties and other sanctions.