sample letter of authorization giving permission to collect passport

If you are unable to collect your passport personally, you can authorize someone to collect it on your behalf. Writing a letter of authorization giving permission to collect passport is essential to ensure that the person collecting your passport can do so without any hassle.

Below is a sample letter of authorization giving permission to collect passport that you can use as a guide. You can also find other examples online and edit them as needed to fit your specific situation.

Tips for Writing a Letter of Authorization Giving Permission to Collect Passport

When writing a letter of authorization giving permission to collect passport, make sure to follow these tips:

  • Start with a clear and concise statement of your authorization.
  • Include the name, address, and contact information of the authorized person.
  • Specify the purpose of the authorization, which is to collect your passport.
  • Provide the details of your passport, including your name, passport number, and date of issue.
  • Include any special instructions or requirements for collecting your passport.
  • Sign the letter and have it notarized if necessary.

Sample Letter of Authorization Giving Permission to Collect Passport Examples

Authorization for Passport Collection by Spouse

Dear Sir/Madam,

I, John Smith, hereby authorize my wife, Jane Smith, to collect my passport on my behalf. The purpose of this authorization is to allow Jane to collect my passport as I am currently out of the country on a business trip.

The passport in question is passport number AB123456, issued on January 1st, 2020. Please note that Jane will be providing a copy of her ID for verification purposes when collecting my passport.

Thank you for your assistance.

Best regards,

John Smith

Authorization for Passport Collection by Friend

Dear Sir/Madam,

I, Sarah Jones, hereby authorize my friend, Rachel Lee, to collect my passport on my behalf. The purpose of this authorization is to allow Rachel to collect my passport as I am currently unable to do so myself due to a medical emergency.

The passport in question is passport number CD789012, issued on February 15th, 2020. Please note that Rachel will be providing a copy of my medical certificate for verification purposes when collecting my passport.

Thank you for your understanding.

Best regards,

Sarah Jones

Authorization for Passport Collection by Parent

Dear Sir/Madam,

I, David Kim, hereby authorize my father, James Kim, to collect my passport on my behalf. The purpose of this authorization is to allow my father to collect my passport as I am currently studying abroad and am unable to return home in time to collect it myself.

The passport in question is passport number EF345678, issued on March 30th, 2020. Please note that my father will be providing a copy of his ID for verification purposes when collecting my passport.

Thank you for your assistance.

Best regards,

David Kim

Authorization for Passport Collection by Sibling

Dear Sir/Madam,

I, Maria Rodriguez, hereby authorize my sister, Ana Rodriguez, to collect my passport on my behalf. The purpose of this authorization is to allow Ana to collect my passport as I am currently overseas and unable to return home in time to collect it myself.

The passport in question is passport number GH901234, issued on April 17th, 2020. Please note that Ana will be providing a copy of her ID for verification purposes when collecting my passport.

Thank you for your assistance.

Best regards,

Maria Rodriguez

Authorization for Passport Collection by Legal Guardian

Dear Sir/Madam,

I, Michael Brown, hereby authorize my legal guardian, Lisa Johnson, to collect my passport on my behalf. The purpose of this authorization is to allow Lisa to collect my passport as I am a minor and unable to collect it myself.

The passport in question is passport number IJ567890, issued on May 15th, 2020. Please note that Lisa will be providing a copy of her legal guardianship documents for verification purposes when collecting my passport.

Thank you for your assistance.

Best regards,

Michael Brown

Authorization for Passport Collection by Company Representative

Dear Sir/Madam,

I, Emily Davis, hereby authorize my company representative, John Doe, to collect my passport on my behalf. The purpose of this authorization is to allow John to collect my passport as I am currently on a business trip and unable to collect it myself.

The passport in question is passport number KL123456, issued on June 20th, 2020. Please note that John will be providing a copy of his company ID for verification purposes when collecting my passport.

Thank you for your assistance.

Best regards,

Emily Davis

Authorization for Passport Collection by Attorney

Dear Sir/Madam,

I, William Green, hereby authorize my attorney, Sarah Lee, to collect my passport on my behalf. The purpose of this authorization is to allow Sarah to collect my passport as I am currently unable to do so myself due to a legal matter.

The passport in question is passport number MN789012, issued on July 10th, 2020. Please note that Sarah will be providing a copy of my power of attorney for verification purposes when collecting my passport.

Thank you for your assistance.

Best regards,

William Green

Frequently Asked Questions

Can I authorize someone else to collect my passport?

Yes, you can authorize someone else to collect your passport by writing a letter of authorization giving permission to collect passport. Make sure to include all the necessary details in the letter and have it notarized if necessary.

What information should I include in the letter of authorization giving permission to collect passport?

You should include your name, passport number, date of issue, and the name, address, and contact information of the authorized person. You should also specify the purpose of the authorization, which is to collect your passport, and any special instructions or requirements for collecting your passport.

Do I need to notarize the letter of authorization giving permission to collect passport?

You may need to notarize the letter of authorization giving permission to collect passport depending on the requirements of the passport agency or embassy. Check with them beforehand to know the specific requirements.

What should the authorized person bring when collecting my passport?

The authorized person should bring a copy of the letter of authorization giving permission to collect passport, a copy of their ID, and any other documents required by the passport agency or embassy.

What if the authorized person loses the letter of authorization giving permission to collect passport?

If the authorized person loses the letter of authorization giving permission to collect passport, they may be asked to provide another one or other documents to prove their authority to collect the passport.

Can I authorize more than one person to collect my passport?

Yes, you can authorize more than one person to collect your passport by including their names and details in the letter of authorization giving permission to collect passport.

Conclusion

Writing a letter of authorization giving permission to collect passport is a straightforward process as long as you follow the tips and examples provided above. Make sure to include all the necessary details and requirements to ensure that the authorized person can collect your passport without any issues. Remember to have the letter notarized if necessary and to provide the authorized person with all the necessary documents to collect your passport.