If you are unable to collect your passport in person, an authorization letter is a useful tool to delegate that task to someone else. In this article, we will provide seven templates of authorization letters for passport collection purposes. You can use these examples as a template and edit them as needed.
Tips for Writing an Authorization Letter for Passport
Here are some essential tips to keep in mind when writing your authorization letter:
- Begin by stating your reason for writing the letter clearly.
- Be sure to include all relevant information, such as your full name, passport number, and the name of the authorized person.
- Provide clear instructions on what you want the authorized person to do with your passport.
- Include contact information where you can be reached if necessary.
- Make sure the letter is signed and dated.
- Consider having the letter notarized to make it more official.
Sample Authorization Letter for Passport
Sample 1 – Collecting Passport from Embassy
Dear Sir/Madam,
I am writing to authorize [Name] to collect my passport from the [Embassy/Consulate] located in [City, Country]. As I am currently out of the country, I am unable to collect my passport in person.
Please find enclosed a copy of my passport, as well as a copy of [Name]’s passport for verification purposes. [Name] has my full permission to collect my passport on my behalf.
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
[Date]
Sincerely,
Sample 2 – Collecting Passport from Post Office
Dear [Post Office Manager],
I am writing to authorize [Name] to collect my passport from the post office located at [Address]. I have been notified that my passport is available for collection, but I am unable to collect it in person due to [Reason].
Please find enclosed a copy of my passport, as well as a copy of [Name]’s passport for verification purposes. [Name] has my full permission to collect my passport on my behalf.
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
[Date]
Sincerely,
Sample 3 – Collecting Passport from Courier
Dear [Courier Company],
I am writing to authorize [Name] to receive my passport on my behalf. The tracking number of my passport is [Number], and it should be delivered to [Address].
Unfortunately, I will not be available to receive my passport personally due to [Reason]. Please ensure that [Name] signs for the passport and provides a copy of their ID for verification purposes.
If there are any issues with the delivery, please contact me as soon as possible at [Contact Information].
Thank you for your help.
Sincerely,
[Your Name]
[Your Contact Information]
[Date]
Sincerely,
Sample 4 – Collecting Passport for Minor
Dear Sir/Madam,
I am writing to authorize [Name] to collect the passport of my minor child, [Child’s Name], from the [Embassy/Consulate] located in [City, Country].
Due to [Reason], I am unable to collect the passport in person. Please find enclosed a copy of my passport, as well as a copy of [Name]’s passport for verification purposes.
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
[Date]
Sincerely,
Sample 5 – Collecting Passport for Medical Reasons
Dear Sir/Madam,
I am writing to authorize [Name] to collect my passport from the [Embassy/Consulate] located in [City, Country]. I am currently receiving medical treatment in [Location], and I am unable to collect my passport in person due to [Reason].
Please find enclosed a copy of my passport, as well as a copy of [Name]’s passport for verification purposes. [Name] has my full permission to collect my passport on my behalf.
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
[Date]
Sincerely,
Sample 6 – Collecting Passport by Company Representative
Dear Sir/Madam,
This letter is to authorize [Name], [Position] of [Company Name], to collect my passport on my behalf from the [Embassy/Consulate] located in [City, Country].
Please find enclosed a copy of my passport, as well as a copy of [Name]’s passport for verification purposes. [Name] has my full permission to collect my passport on my behalf. I also authorize [Name] to sign any necessary documents on my behalf.
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
[Date]
Sincerely,
Sample 7 – Collecting Passport for Visa Application
Dear Sir/Madam,
I am writing to authorize [Name] to collect my passport from the [Embassy/Consulate] located in [City, Country] for visa application purposes.
Please find enclosed a copy of my passport, as well as a copy of [Name]’s passport for verification purposes. [Name] has my full permission to collect my passport on my behalf.
If there are any further documents or information required, please contact me at [Contact Information].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
[Date]
Sincerely,
Frequently Asked Questions
Q: What information should be included in an authorization letter for passport collection?
A: An authorization letter for passport collection should include your full name, passport number, the name of the authorized person, the reason for the authorization, clear instructions on what you want the authorized person to do with your passport, and contact information where you can be reached if necessary.
Q: Can an authorization letter for passport collection be handwritten?
A: Yes, an authorization letter for passport collection can be handwritten. However, it is important to ensure that the handwriting is legible and that all relevant information is included.
Q: Is it necessary to have an authorization letter for passport collection notarized?
A: While notarization is not always necessary, some organizations may require it to ensure that the letter is authentic.
Q: Can I authorize someone to collect my passport if I am not in the same country?
A: Yes, you can authorize someone to collect your passport if you are not in the same country. However, you will need to provide a copy of your passport for verification purposes.
Q: Can I authorize someone to renew my passport on my behalf?
A: No, you cannot authorize someone to renew your passport on your behalf. Passport renewal requires an in-person appointment.
Q: Can I authorize a family member to collect my passport on my behalf?
A: Yes, you can authorize a family member to collect your passport on your behalf. However, you will need to provide a copy of your passport as well as a copy of the family member’s ID for verification purposes.
Q: Can I authorize someone to collect my passport without a letter?
A: No, you cannot authorize someone to collect your passport without a letter. The letter serves as proof that you have given permission for the person to collect your passport on your behalf.
Conclusion
An authorization letter for passport collection can be a useful tool when you are unable to collect your passport in person. By following the tips outlined in this article, you can write a clear and effective letter that will allow someone else to collect your passport on your behalf. Remember to provide all relevant information and to sign and date the letter before sending it off. With these templates and tips, you can delegate the task of collecting your passport with ease.