As an event organizer, inviting a motivational speaker can help inspire and motivate your audience. However, writing a good invitation letter can sometimes be overwhelming. In this article, we will give you tips and examples to create a sample invitation letter for a motivational speaker to ensure that you leave a lasting impression on your guests.
Tips for Writing a Sample Invitation Letter for Motivational Speaker
When writing an invitation letter, it is essential to follow certain guidelines to ensure that you make it as professional as possible. Here are some tips to keep in mind:
- Start your letter by introducing yourself and your organization.
- Mention the date and location of the event.
- Provide a brief background of the event and the theme.
- State the purpose of inviting the speaker.
- Highlight the speaker’s accomplishments and what they can bring to the event.
- Include contact information and RSVP details.
- Proofread your letter for spelling and grammar errors.
Examples of Sample Invitation Letter for Motivational Speaker
Invitation for a Corporate Event
Dear Mr. Johnson,
We are pleased to invite you as our guest speaker for our upcoming corporate event on August 31, 2021, at the Grand Hotel. Your expertise in leadership and motivation will undoubtedly be a valuable addition to our conference, which aims to inspire and educate our employees on how to lead with passion and purpose.
We believe that your experience as a successful entrepreneur and author of several best-selling books on leadership will inspire and motivate our audience. Our attendees comprise executives and managers from across the country, who are eager to learn from your insights and experiences.
Please let us know your availability and your speaking fee. We look forward to hearing from you soon.
Sincerely,
Emily Smith
Conference Coordinator
XYZ Corporation
Invitation for a Graduation Ceremony
Dear Professor Brown,
We would be honored if you could speak at our upcoming graduation ceremony on May 25, 2021, at the University Auditorium. Your experience as a renowned motivational speaker and professor of psychology will undoubtedly inspire and motivate our graduating students as they embark on their future careers.
We believe that your expertise on the topics of self-esteem and confidence-building will be particularly helpful to our graduates as they navigate the challenges of the real world. Your speeches have always been inspiring and have helped many people to achieve success in their personal and professional lives.
We would be happy to discuss your fees and other details further. Thank you for considering our invitation.
Best regards,
John Smith
Graduation Coordinator
ABC University
Invitation for a Women’s Empowerment Event
Dear Ms. Williams,
We are thrilled to invite you as our keynote speaker for our upcoming women’s empowerment event on September 30, 2021, at the Convention Center. Your experience as a successful entrepreneur and passionate advocate for women’s rights will inspire and empower our attendees to achieve their goals and dreams.
We believe that your story of overcoming obstacles and achieving success will resonate with our audience, which comprises aspiring entrepreneurs, professionals, and students. Your speeches have always been inspirational and have helped many women to achieve financial independence and personal growth.
Please let us know your availability and speaking fee. We look forward to hearing from you soon.
Best regards,
Jane Doe
Event Organizer
Women’s Empowerment Association
Invitation for a Sales Conference
Dear Ms. Davis,
We would like to invite you to be our keynote speaker for our upcoming sales conference on November 15, 2021, at the Marriott Hotel. Your experience as a successful sales trainer and coach will provide valuable insights and tips to our attendees, who are looking to improve their sales skills and techniques.
We believe that your expertise in sales psychology and communication will be particularly valuable to our sales team. Your speeches have always been inspiring and have helped many salespeople to achieve their targets and goals.
Please let us know your availability and speaking fee. We look forward to hearing from you soon.
Warm regards,
Robert Johnson
Sales Manager
XYZ Corporation
Invitation for a Leadership Workshop
Dear Dr. Lee,
We are delighted to invite you to be our guest speaker for our upcoming leadership workshop on October 15, 2021, at the Hilton Hotel. Your experience as a renowned leadership consultant and author of several books on leadership will provide valuable insights and strategies to our attendees, who are aspiring leaders from various industries.
We believe that your expertise in leadership psychology and management will be particularly valuable to our attendees, who are looking to improve their leadership skills and effectiveness. Your speeches have always been inspiring and have helped many people to become better leaders.
Please let us know your availability and speaking fee. We look forward to hearing from you soon.
Sincerely,
Emily Davis
Event Organizer
Leadership Forum
Invitation for a Charity Event
Dear Ms. Johnson,
We are excited to invite you to be our keynote speaker for our upcoming charity event on December 20, 2021, at the Sheraton Hotel. Your experience as a motivational speaker and philanthropist will inspire and motivate our guests to support our charity and make a positive impact on society.
We believe that your story of overcoming adversity and turning it into an opportunity to help others will resonate with our guests, who are passionate about making a difference. Your speeches have always been inspiring and have helped many people to become more compassionate and empathetic towards others.
Please let us know your availability and your speaking fee. We look forward to hearing from you soon.
Warm regards,
John Smith
Event Organizer
Charity Foundation
Invitation for a School Event
Dear Ms. Brown,
We are delighted to invite you as our guest speaker for our upcoming school event on January 30, 2022, at the High School Auditorium. Your experience as a motivational speaker and educator will inspire and motivate our students to pursue their dreams and goals.
We believe that your expertise in self-esteem and confidence-building will be particularly valuable to our students, who are facing various challenges and pressures. Your speeches have always been inspiring and have helped many students to believe in themselves and their abilities.
Please let us know your availability and speaking fee. We look forward to hearing from you soon.
Sincerely,
Emily Davis
School Counselor
ABC School
Frequently Asked Questions
When should I send a sample invitation letter for a motivational speaker?
It is recommended to send your invitation letter at least two to three months in advance to ensure that the speaker can accommodate your request. Some speakers are in high demand and may have a busy schedule, so make sure to book them in advance.
What should I include in my sample invitation letter for a motivational speaker?
Your invitation letter should include a brief introduction about your organization and event, the date and location of the event, the purpose of inviting the speaker, the speaker’s credentials and accomplishments, and your contact information and RSVP details.
What if the speaker declines my invitation?
If the speaker declines your invitation, do not take it personally. Many speakers have busy schedules and may not be able to accommodate your request. You can always invite other speakers who are equally inspiring and knowledgeable.
How much should I pay the motivational speaker?
The speaker’s fee may vary depending on their experience, popularity, and location. You should discuss the fee with the speaker and negotiate a fair price. Some speakers may be willing to reduce their fee if they believe in your cause or event.
How can I make sure that the motivational speaker’s speech is relevant to my event?
You should discuss the theme and objective of your event with the speaker beforehand and provide them with any specific requirements or guidelines. Ask them to tailor their speech to your audience and make it relevant to your event.
What if the motivational speaker does not show up on the day of the event?
If the speaker does not show up on the day of the event, you should have a backup plan in place. You can ask another speaker or delegate one of your team members to speak on behalf of the speaker. Make sure to inform your guests about the change of plans and apologize for any inconvenience caused.
Conclusion
Inviting a motivational speaker to your event can have a profound impact on your audience. By following our tips and using our sample invitation letter templates, you can create a professional and inspiring letter that will help you secure the speaker of your choice. Remember to personalize your letter and make it relevant to your audience and event. We wish you all the best for your upcoming event!