Are you opening a new office or relocating to a new space? Inviting guests to the inauguration of your new workplace should be done in a professional, yet welcoming manner. To help you out, we have created some sample invitation letters that you can use as a reference. Simply edit them to suit your needs.
Tips for Writing a Sample Invitation Letter for Inauguration of New Office
When writing a sample invitation letter for the inauguration of a new office, keep these tips in mind:
- Address the recipient formally
- Mention the purpose of the letter
- Make sure to include the date, time, and location of the event
- Keep the tone professional yet welcoming
- Provide clear instructions on how to RSVP
Example Invitation Letters for Inauguration of New Office
Invitation to the Grand Opening of Our New Office
Dear Ms. Smith,
We are excited to invite you to the grand opening of our new office. The event will take place on Monday, October 25th, 2021, at 4:00 PM, located at 123 Main Street. We would be honored if you could attend and help us celebrate this milestone.
Please RSVP by October 15th, 2021, by phone or email. We look forward to seeing you there.
Best regards,
John Doe
Come Celebrate With Us! Invitation to the Inauguration of Our New Office
Dear Mr. Johnson,
We are excited to announce the inauguration of our new office, and we would love for you to celebrate this milestone with us. The event will take place on Monday, October 25th, 2021, at 4:00 PM, located at 123 Main Street.
Please RSVP by October 15th, 2021, by phone or email. We hope to see you there.
Best regards,
Jane Smith
You Are Invited! The Grand Opening of Our New Office
Dear Mr. Lee,
We are delighted to invite you to the grand opening of our new office. The event will take place on Monday, October 25th, 2021, at 4:00 PM, located at 123 Main Street. We hope to share this special occasion with you and our other distinguished guests.
Please RSVP by October 15th, 2021, by phone or email. We look forward to seeing you soon.
Best regards,
Sara Johnson
Join Us for the Inauguration of Our New Office
Dear Ms. Davis,
We would be honored if you could join us for the inauguration of our new office. The event will take place on Monday, October 25th, 2021, at 4:00 PM, located at 123 Main Street. We look forward to celebrating this milestone with you and our other distinguished guests.
Please RSVP by October 15th, 2021, by phone or email. We are excited to see you there.
Best regards,
Thomas Smith
Invitation to Our New Office Inauguration
Dear Mrs. Brown,
We are excited to announce the inauguration of our new office. It would be our pleasure if you could attend the event, which will take place on Monday, October 25th, 2021, at 4:00 PM, located at 123 Main Street. We hope you can join us for this special occasion.
Please RSVP by October 15th, 2021, by phone or email. We look forward to hearing from you.
Best regards,
Olivia Garcia
Invitation to the Grand Opening of Our New Office Space
Dear Mr. Wilson,
We are thrilled to announce the grand opening of our new office space and would be honored if you could attend. The event will take place on Monday, October 25th, 2021, at 4:00 PM, located at 123 Main Street. We look forward to sharing this exciting moment with you and our other distinguished guests.
Please RSVP by October 15th, 2021, by phone or email. We are excited to see you there.
Best regards,
Emily Jones
Frequently Asked Questions
What information should I include in my invitation letter?
Your invitation letter should include the date, time, and location of the event, as well as a formal address and RSVP instructions. Make sure to mention the purpose of the event and keep the tone professional yet welcoming.
How do I write a professional invitation letter?
To write a professional invitation letter, use a formal tone and address the recipient appropriately. Keep the language clear and concise, and provide all the necessary details, including the date, time, and location of the event. Make sure to end the letter with a polite closing and provide clear instructions on how to RSVP.
How far in advance should I send my invitation letter?
You should send your invitation letter at least three to four weeks before the event to give your guests adequate time to plan and RSVP. If your guests are from out of town, you may want to send the invitation letter even earlier to allow for travel arrangements.
Should I follow up with my guests after sending the invitation letter?
Yes, it is a good idea to follow up with your guests after sending the invitation letter to confirm their attendance and answer any questions they may have. You can do this by phone or email a week or so before the event.
How do I address my guests in the invitation letter?
You should address your guests formally, using their full name and appropriate title, such as Mr., Mrs., or Ms. If you are inviting a couple, you can address them as “Mr. and Mrs.” followed by their last name.
What should I do if I receive a decline RSVP?
If you receive a decline RSVP, make sure to thank the guest for their response and let them know that you appreciate their consideration. You can also ask if they would like to be invited to future events.
Conclusion
Writing a sample invitation letter for the inauguration of a new office can be challenging, but with these tips and examples, you should be able to create a professional and welcoming letter that will impress your guests. Remember to keep the tone formal yet friendly, and provide clear instructions on how to RSVP. Good luck!