If you are unable to personally process your NBI clearance, you can authorize someone else to do it for you. To avoid any issues, it is important to provide a proper authorization letter. Here is a sample authorization letter to process NBI clearance that you can use as a guide:
Absence from the Country
Dear Sir/Madam,
I, John Doe, am currently out of the country and cannot personally process my NBI clearance. I am authorizing my wife, Jane Doe, to process it on my behalf. She has a copy of my ID and other necessary documents.
Thank you for your assistance.
Sincerely,
John Doe
Medical Condition
Dear Sir/Madam,
I, Jane Doe, am unable to personally process my NBI clearance due to my medical condition. I am authorizing my sister, Jill Doe, to process it on my behalf. She has a copy of my ID and other necessary documents.
Thank you for your understanding.
Sincerely,
Jane Doe
Work Conflict
Dear Sir/Madam,
I, John Doe, am unable to personally process my NBI clearance due to a work conflict. I am authorizing my colleague, Jane Smith, to process it on my behalf. She has a copy of my ID and other necessary documents.
Thank you for your cooperation.
Sincerely,
John Doe
Study Abroad
Dear Sir/Madam,
I, Jane Doe, am currently studying abroad and cannot personally process my NBI clearance. I am authorizing my father, John Doe Sr., to process it on my behalf. He has a copy of my ID and other necessary documents.
Thank you for your assistance.
Sincerely,
Jane Doe
Business Trip
Dear Sir/Madam,
I, John Doe, am currently out of town due to a business trip and cannot personally process my NBI clearance. I am authorizing my assistant, Jane Smith, to process it on my behalf. She has a copy of my ID and other necessary documents.
Thank you for your understanding.
Sincerely,
John Doe
Disability
Dear Sir/Madam,
I, Jane Doe, have a physical disability that prevents me from personally processing my NBI clearance. I am authorizing my brother, John Doe Jr., to process it on my behalf. He has a copy of my ID and other necessary documents.
Thank you for your assistance.
Sincerely,
Jane Doe
Emergency
Dear Sir/Madam,
I, John Doe, have an emergency that requires me to leave the country immediately. I am authorizing my sister, Jane Doe, to process my NBI clearance on my behalf. She has a copy of my ID and other necessary documents.
Thank you for your understanding.
Sincerely,
John Doe
Tips for Writing a Sample Authorization Letter to Process NBI Clearance
Here are some tips to help you write a proper authorization letter:
Start with a Title
Use a descriptive title that summarizes the purpose of the letter. For example, “Authorization Letter to Process NBI Clearance for Medical Reasons” or “Authorization Letter to Process NBI Clearance on Behalf of Absentee Applicant.”
Explain the Reason for the Authorization
Provide a brief explanation of why you are unable to personally process your NBI clearance. This shows that you have a valid reason for authorizing someone else to do it for you.
Provide Complete Information of the Authorized Person
Include the full name of the person you are authorizing, as well as their relationship to you (if applicable). Make sure to also include a copy of your ID and other necessary documents to avoid any problems.
Be Polite and Grateful
Show gratitude and appreciation for the assistance you are receiving by thanking the person who will process your NBI clearance.
Sign the Letter
Make sure to sign the letter and provide your contact information in case any questions arise.
Find Examples and Edit Them as Needed
There are many sample authorization letters available online that you can use as a guide. However, it is important to personalize the letter and edit it as needed to fit your specific situation.
Frequently Asked Questions
Can I authorize anyone to process my NBI clearance?
Yes, you can authorize anyone who is willing and able to process your NBI clearance. Just make sure that the authorized person has a copy of your ID and other necessary documents.
Can I authorize someone to process my NBI clearance if I am not in the Philippines?
Yes, you can authorize someone to process your NBI clearance even if you are not in the Philippines. Just make sure to provide a valid reason for the authorization and include a copy of your ID and other necessary documents.
What documents do I need to include with my authorization letter?
You need to include a copy of your ID and any other necessary documents that the authorized person will need to process your NBI clearance.
Do I need to notarize my authorization letter?
No, you do not need to notarize your authorization letter. However, it is important to sign the letter and provide your contact information in case any questions arise.
What should I do if there are mistakes in my authorization letter?
If you notice any mistakes in your authorization letter, you should edit it as soon as possible. Make sure to provide the correct information and sign the letter again.
Can I cancel my authorization letter?
Yes, you can cancel your authorization letter at any time by notifying the authorized person and the NBI clearance office.
Conclusion
Writing a sample authorization letter to process NBI clearance is easy if you follow the tips mentioned above. Make sure to personalize the letter and provide complete information to avoid any issues. With the proper authorization, you can have your NBI clearance processed even if you are unable to do it yourself.