If you are unable to personally apply for an NBI clearance, you can still get one through an authorized representative. To do this, you will need to provide them with an authorization letter. Here are some samples that you can use as a guide:
Tips for Writing an Authorization Letter
Before we dive into the samples, here are some tips to keep in mind when writing an authorization letter:
- Make sure that the letter is addressed to the right person or agency.
- Include your full name, address, and contact information.
- State the reason why you are authorizing someone else to get your NBI clearance.
- Provide the name and contact information of the authorized representative.
- Sign the letter and include a valid ID.
- Make sure that the letter is notarized.
Authorization Letter Samples
Authorization Letter for Employment Purposes
Greeting: Dear Sir/Madam,
Letter Body:
I, (Your Name), hereby authorize (Authorized Representative’s Name) to obtain my NBI clearance for employment purposes. I will not be able to personally go to the NBI office due to (Reason). I am attaching a photocopy of my valid ID for your reference.
Thank you for your assistance.
Complimentary Close: Sincerely,
Authorization Letter for Travel Abroad
Greeting: To Whom It May Concern,
Letter Body:
I, (Your Name), hereby authorize (Authorized Representative’s Name) to obtain my NBI clearance for travel abroad. I am unable to personally apply for it due to (Reason). Attached is a copy of my passport for your reference.
Thank you for your help.
Complimentary Close: Respectfully,
Authorization Letter for Immigration Requirements
Greeting: Dear Sir/Madam,
Letter Body:
I, (Your Name), am authorizing (Authorized Representative’s Name) to secure my NBI clearance for immigration requirements. I am currently out of the country and will not be able to apply in person. I have attached a copy of my passport and a valid ID for your reference.
Thank you for your assistance.
Complimentary Close: Best regards,
Authorization Letter for Government Transactions
Greeting: Sir/Madam,
Letter Body:
I, (Your Name), am authorizing (Authorized Representative’s Name) to obtain my NBI clearance for government transactions. I will not be able to apply in person due to (Reason). Please find attached a copy of my valid ID.
Thank you and more power.
Complimentary Close: Cordially,
Authorization Letter for School Requirements
Greeting: Dear Registrar,
Letter Body:
I, (Your Name), am authorizing (Authorized Representative’s Name) to obtain my NBI clearance for school requirements. I am currently enrolled overseas and will not be able to apply in person. Please find attached a copy of my school ID and a valid ID for your reference.
Thank you for your kind assistance.
Complimentary Close: Yours truly,
Authorization Letter for Personal Reasons
Greeting: To Whom It May Concern,
Letter Body:
I, (Your Name), am authorizing (Authorized Representative’s Name) to obtain my NBI clearance for personal reasons. I am unable to apply in person due to (Reason). Please find attached a copy of my valid ID.
Thank you for your help.
Complimentary Close: Sincerely,
Authorization Letter for Other Purposes
Greeting: Dear Sir/Madam,
Letter Body:
I, (Your Name), am authorizing (Authorized Representative’s Name) to obtain my NBI clearance for other purposes. I am unable to apply in person due to (Reason). Please find attached a copy of my valid ID.
Thank you for your kind assistance.
Complimentary Close: Best regards,
Frequently Asked Questions
Can I authorize anyone to get my NBI clearance?
Yes, you can authorize anyone to get your NBI clearance as long as they have a valid ID and a notarized authorization letter from you.
What should I include in my authorization letter?
You should include your full name, address, contact information, reason for authorizing someone to get your NBI clearance, name and contact information of the authorized representative, and a notarized signature with a valid ID.
Do I need to submit a copy of my ID with the authorization letter?
Yes, you need to submit a copy of your valid ID along with the authorization letter.
Is it necessary to have the authorization letter notarized?
Yes, the authorization letter needs to be notarized for it to be considered valid.
What is the process for getting an NBI clearance through an authorized representative?
The authorized representative will need to bring the notarized authorization letter, a copy of your valid ID, and their own valid ID to the NBI office. They will then submit these documents and pay the necessary fees to get your NBI clearance.
Can I edit the authorization letter samples?
Yes, you can use the samples as a guide and edit them as needed to fit your specific situation.
Conclusion
By providing an authorization letter, you can still get your NBI clearance even if you are unable to personally apply for it. Make sure to follow the tips and steps outlined in this article to ensure a smooth and hassle-free process.