When you are unable to claim an ID in person, writing an authorization letter can help. The authorization letter allows someone else to pick up the ID on your behalf. In this article, you will find helpful tips on writing a sample authorization letter to claim an ID. Plus, we offer seven different examples that you can edit and customize as needed.
Tips for Writing a Sample Authorization Letter to Claim an ID
Before you begin to write your authorization letter, here are some helpful tips:
- Use a formal tone when writing the letter.
- Include a clear explanation of the reason for the authorization.
- Include any important details, such as the date and time of the pick-up.
- Be sure to sign the letter and include contact information for the person picking up the ID.
- Provide specific instructions for the person picking up the ID, such as what identification they need to bring.
Examples of Sample Authorization Letters to Claim an ID
Example 1: Authorization Letter for School ID Pick-Up
Dear Sir/Madam,
I am writing to authorize my sister, Jane Doe, to pick up my school ID on my behalf. I am currently out of town and unable to claim it in person. Jane will be bringing her own government-issued identification to verify her identity.
Please let me know if there are any other documents required or if there will be any additional fees. You may reach me at 555-1234 or email me at janedoe@email.com for any questions or concerns.
Thank you for your assistance.
Sincerely,
John Doe
Example 2: Authorization Letter for College ID Pick-Up
Dear Admissions Office,
I am writing to authorize my friend, Sarah Lee, to pick up my college ID on my behalf. Unfortunately, I cannot claim it in person due to a prior commitment. Sarah will bring her own government-issued identification and a copy of my identification to verify her relationship to me.
If there are any additional documents or fees required, please let me know. You may contact me at 555-4321 or email me at sarahlee@email.com for any concerns.
Thank you for your assistance.
Best regards,
James Smith
Example 3: Authorization Letter for Driver’s License Pick-Up
Dear DMV Officer,
I am writing to authorize my spouse, Jillian Smith, to claim my driver’s license on my behalf. Unfortunately, I cannot claim it in person due to a prior engagement. My spouse will bring her own identification and a copy of our marriage certificate to verify our relationship.
Kindly let me know if there will be any additional fees or documents required. You may contact me at 555-5678 or email me at jilliansmith@email.com for any concerns.
Thank you for your help.
Best regards,
Jack Smith
Example 4: Authorization Letter for Passport Pick-Up
Dear Passport Office,
I am writing to authorize my friend, Tom Jones, to claim my passport on my behalf. I am currently out of the country and unable to pick it up in person. Tom will bring his own identification and a copy of my identification to verify his relationship to me.
Kindly let me know if there are any additional documents or fees required. You may contact me at 555-8765 or email me at tomjones@email.com for any concerns.
Thank you for your help.
Sincerely,
Mike Johnson
Example 5: Authorization Letter for Library Card Pick-Up
Dear Library Staff,
I am writing to authorize my roommate, Sarah Brown, to pick up my library card on my behalf. I am currently out of town and unable to claim it in person. Sarah will bring her own identification to verify her identity.
Please let me know if there are any additional documents or fees required. You may contact me at 555-4321 or email me at sarahbrown@email.com for any concerns.
Thank you for your help.
Best regards,
Jane Doe
Example 6: Authorization Letter for Work ID Pick-Up
To Whom It May Concern,
I am writing to authorize my colleague, John Smith, to claim my work ID on my behalf. I am currently on leave and unable to claim it in person. John will bring his own identification and a copy of his work ID to verify his relationship to me.
Please let me know if there are any additional documents required or if there will be any additional fees. You may reach me at 555-1234 or email me at johnsmith@email.com for any concerns.
Thank you for your assistance.
Sincerely,
Jane Brown
Example 7: Authorization Letter for Senior Citizen ID Pick-Up
Dear Senior Citizen’s Office,
I am writing to authorize my son, James Lee, to pick up my senior citizen’s ID on my behalf. Unfortunately, I cannot claim it in person due to a medical condition. James will bring his own identification and a copy of my identification to verify his relationship to me.
Kindly let me know if there are any additional documents or fees required. You may contact me at 555-9876 or email me at jameslee@email.com for any concerns.
Thank you for your help.
Best regards,
Lucy Lee
Frequently Asked Questions
Is it necessary to provide a reason for the authorization?
Yes, it is essential to provide a clear explanation of why you are authorizing someone else to claim your ID. The reason helps the authorities understand why you are unable to pick it up in person and also serves as documentation of the authorization.
What documents do I need to provide for the person picking up my ID?
The documents required can vary based on the type of ID being claimed and the issuing authority. Generally, the person picking up the ID needs to provide their own government-issued identification, a copy of your identification, and a copy of the authorization letter.
Can I edit the sample authorization letters to fit my needs?
Yes, you can edit the samples provided to meet your specific needs. However, it is essential to ensure that all the necessary information is included, such as the date and time of the pick-up, the identification required, and the reason for the authorization.
Do I need to have the authorization letter notarized?
Not necessarily. The need for notarization can vary based on the issuing authority and the type of ID being claimed. However, it is always best to check the requirements before submitting the authorization letter.
Can I authorize someone else to claim an ID on behalf of someone else?
No, only the person whose ID is being claimed can authorize someone else to pick it up on their behalf.
Can I authorize more than one person to claim the ID on my behalf?
Yes, you can authorize multiple people to claim your ID on your behalf. However, it is essential to include all the names of the authorized persons in the authorization letter.
How long is the authorization letter valid?
The authorization letter is typically valid for up to 90 days from the date of issuance.
Conclusion
Writing a sample authorization letter to claim an ID can be daunting, but it is relatively simple if you follow the tips and examples provided in this article. Remember to include all the necessary information and sign the letter. With these helpful tips, you can quickly and easily authorize someone else to claim your ID on your behalf.