If you’re unable to personally pick up your grades, you will need to create an authorization letter. This letter will give someone else the authority to collect your grades on your behalf. To make things easier for you, we have created some sample authorization letters to claim grades.
Submitting an authorization letter to claim grades is a convenient way to get your grades without physically being present. Below is a sample authorization letter to claim grades that you can use as a guide.
Tips for Writing an Authorization Letter to Claim Grades
To create a comprehensive authorization letter to claim grades, use the following tips:
1. Authorization Letter to Claim Grades for a Relative
Dear Registrar,
I, (your name), hereby authorize my (relationship) (relative name) to collect my grades on my behalf. I am unable to do so personally due to (reason). Enclosed in this letter is a copy of my ID for verification.
Thank you for your assistance in this matter.
Sincerely,
(Your name and signature)
2. Authorization Letter to Claim Grades for an Evaluator
Dear Registrar,
I, (your name), hereby authorize (evaluator’s name) to collect my grades on my behalf. The purpose of this authorization is for (evaluator’s purpose). Enclosed in this letter is a copy of my ID for verification.
Thank you for your assistance in this matter.
Sincerely,
(Your name and signature)
3. Authorization Letter to Claim Grades for a Friend
Dear Registrar,
I, (your name), hereby authorize my friend (friend’s name) to collect my grades on my behalf. I am unable to do so personally due to (reason). Enclosed in this letter is a copy of my ID for verification.
Thank you for your assistance in this matter.
Sincerely,
(Your name and signature)
4. Authorization Letter to Claim Grades for a Family Member
Dear Registrar,
I, (your name), hereby authorize my (family member’s relationship) (family member’s name) to collect my grades on my behalf. I am unable to do so personally due to (reason). Enclosed in this letter is a copy of my ID for verification.
Thank you for your assistance in this matter.
Sincerely,
(Your name and signature)
5. Authorization Letter to Claim Grades for an Assistant
Dear Registrar,
I, (your name), hereby authorize (assistant’s name) to collect my grades on my behalf. The purpose of this authorization is for (assistant’s purpose). Enclosed in this letter is a copy of my ID for verification.
Thank you for your assistance in this matter.
Sincerely,
(Your name and signature)
6. Authorization Letter to Claim Grades for an Employer
Dear Registrar,
I, (your name), hereby authorize my employer (employer’s name) to collect my grades on my behalf. The purpose of this authorization is for (employer’s purpose). Enclosed in this letter is a copy of my ID for verification.
Thank you for your assistance in this matter.
Sincerely,
(Your name and signature)
Frequently Asked Questions
Can my authorization letter be handwritten?
Yes, it can. However, it’s best to type it to make it as clear and legible as possible.
Do I need to provide a reason why I can’t collect the grades myself?
Yes, it would be helpful to include a short explanation so that the registrar can understand why you’re unable to collect your grades personally.
Do I need to provide a copy of my ID?
Yes, you do. This is to ensure that the person collecting your grades has the authority to do so.
Can I authorize someone outside my family to collect my grades?
Yes, you can. You can authorize anyone you trust to collect your grades on your behalf.
Do I need to specify which grades I want to be collected?
No, you don’t. Your authorization letter will be valid for all the grades that the person is authorized to collect on your behalf.
Can I cancel my authorization letter?
Yes, you can. You can contact the registrar’s office to cancel the authorization letter, but make sure to do so before the person collects your grades.
Conclusion
Creating an authorization letter to claim grades is an easy process. Follow the tips we’ve provided and use our sample authorization letters as a guide. Remember to provide a copy of your ID for verification purposes, and make sure to specify who you’re authorizing to collect your grades.