When it comes to tax declaration, there may be situations where you cannot personally go to the Bureau of Internal Revenue (BIR) to file your taxes. In such cases, you can appoint someone else to do it on your behalf by writing a proper authorization letter. This article will provide you with a sample authorization letter for tax declaration that you can use as a guide.
Tips for Writing a Sample Authorization Letter for Tax Declaration
Here are some tips to keep in mind while drafting an authorization letter:
- Make sure the letter is addressed to the appropriate authority and contains all the necessary information.
- Be specific about the tasks and responsibilities you are authorizing someone to do on your behalf.
- Include the effective dates of the authorization and make sure it is valid for the duration you need.
- Provide clear contact information so that the authorized person can reach you if needed.
- Always check the letter for errors and ensure it is properly signed and notarized.
Examples of Sample Authorization Letter for Tax Declaration
Authorization to File Income Tax
Dear Sir/Madam,
I, [Name], hereby authorize [Authorized Person’s Name], to act on my behalf, to file my income tax return (ITR) for the current year. The authorized person is empowered to communicate with the BIR and complete all the necessary paperwork on my behalf. All decisions made by the authorized person are binding.
Thank you for your attention to this matter.
Sincerely,
[Your Name and Signature]
Authorization to Obtain Tax Clearance
Dear [Name of Tax Officer],
I, [Your Name], hereby authorize [Authorized Person’s Name], to act on my behalf, to obtain a tax clearance certificate from your agency. The authorized person is empowered to provide any necessary information, sign any documents, and pay any fees required to complete the process. All decisions made by the authorized person are binding.
Thank you for your assistance in this matter.
Sincerely,
[Your Name and Signature]
Authorization to Amend Tax Return
Dear Tax Officer,
This letter is to authorize [Authorized Person’s Name] to amend my tax return for the year [Year]. The authorized person is authorized to speak on my behalf to the Bureau of Internal Revenue and to perform any actions that are necessary to file the amended tax return. I have attached my original tax return for your reference.
Thank you for your attention to this matter.
Sincerely,
[Your Name and Signature]
Authorization to Sign Tax Return
Dear Tax Officer,
I, [Your Name], hereby authorize [Authorized Person’s Name] to sign and file my tax return for the current year. The authorized person is empowered to communicate with the BIR and complete all the necessary paperwork on my behalf. All decisions made by the authorized person are binding.
Thank you for your assistance in this matter.
Sincerely,
[Your Name and Signature]
Authorization to Claim Tax Refund
Dear Tax Officer,
This letter is to authorize [Authorized Person’s Name] to claim my tax refund for the year [Year]. The authorized person is empowered to speak on my behalf to the Bureau of Internal Revenue and to perform any actions that are necessary to claim the refund. I have attached all the necessary documents for your reference.
Thank you for your assistance in this matter.
Sincerely,
[Your Name and Signature]
Authorization to Obtain Tax Clearance for Business
Dear [Name of Tax Officer],
I, [Your Name], hereby authorize [Authorized Person’s Name], to obtain a tax clearance certificate for my business [Business Name]. The authorized person is empowered to provide any necessary information, sign any documents, and pay any fees required to complete the process. All decisions made by the authorized person are binding.
Thank you for your assistance in this matter.
Sincerely,
[Your Name and Signature]
Authorization to Represent in Tax Audit
Dear Tax Officer,
I, [Your Name], hereby authorize [Authorized Person’s Name], to act on my behalf during the tax audit scheduled on [Date]. The authorized person is empowered to speak and represent me in any proceedings and to provide any information that may be required. All decisions made by the authorized person are binding.
Thank you for your attention to this matter.
Sincerely,
[Your Name and Signature]
Frequently Asked Questions
Can I authorize someone else to file my tax return?
Yes, you can authorize someone else to file your tax return as long as you provide them with a proper authorization letter. The letter should include your name, contact information, and the effective dates of the authorization. You must also specify the tasks you are authorizing them to do on your behalf.
What information should be included in an authorization letter for tax declaration?
The authorization letter should include your name, contact information, and the effective dates of the authorization. You must also specify the tasks you are authorizing the person to do on your behalf. The letter should be addressed to the appropriate authority and signed by you. It is recommended to have the letter notarized.
Can I authorize someone to sign and file my tax return?
Yes, you can authorize someone to sign and file your tax return on your behalf as long as you provide them with a proper authorization letter. The letter should include your name, contact information, and the effective dates of the authorization. You must also specify that you are authorizing them to sign and file your tax return.
Can the authorized person make decisions on my behalf?
Yes, the authorized person can make decisions on your behalf as long as it is specified in the authorization letter. All decisions made by the authorized person are binding.
What if the authorized person needs to contact me during the process?
You should provide clear contact information in the authorization letter so that the authorized person can reach you if needed.
What should I do after the authorized person completes the task?
After the authorized person completes the task, you should follow up and ensure that everything was done correctly. It is your responsibility to make sure that your taxes are filed correctly and on time.
Conclusion
Writing a proper authorization letter for tax declaration is important to ensure that your taxes are filed correctly and on time. The samples provided in this article can serve as a guide to help you draft a proper authorization letter. Remember to be specific about the tasks you are authorizing and to provide clear contact information so that the authorized person can reach you if needed.