If you need to request a PSA (Philippine Statistics Authority) document, such as a birth certificate, marriage certificate, or death certificate, you may not be able to do it in person. In that case, you can write an authorization letter to someone who can request the document on your behalf. Here is a sample authorization letter for PSA request.
An authorization letter is a formal letter that gives someone else the legal authority to act on your behalf. In the case of requesting a PSA document, you need to write an authorization letter that gives someone else the authority to request the document for you. The person who receives the letter, along with a copy of your ID, can then go to the PSA office and request the document on your behalf.
If you need to write an authorization letter for PSA request, there are many examples you can find online that you can edit as needed. Below, we’ve provided seven examples of sample authorization letters for PSA request to help you get started.
Tips for Writing a Sample Authorization Letter for PSA Request
When writing a sample authorization letter for PSA request, keep these tips in mind:
1. Know the document you need to request
Before writing the letter, make sure you know the name of the document you need to request from the PSA. This will help you be more specific in your letter.
2. Be clear about who you are authorizing
Make sure you provide the full name and contact information of the person you are authorizing to request the document on your behalf.
3. Include your own contact information
Make sure to include your own contact information in case the PSA needs to verify the authorization or has any questions.
4. Be specific about the purpose of the document
In your letter, be clear about why you need the document and what you will be using it for.
5. Provide a photocopy of your ID
You will need to provide a photocopy of your ID along with the authorization letter. Make sure the person you are authorizing knows to bring this with them.
6. Sign and date the letter
Make sure to sign and date the letter to make it official. You may also want to have it notarized for added security.
7. Keep a copy for your records
Make sure to keep a copy of the authorization letter for your records in case you need to reference it later.
Sample Authorization Letter for PSA Request
Example 1: Authorization Letter for Birth Certificate Request
Dear Sir/Madam,
I, [Your Name], hereby authorize [Authorized Person’s Name] to request my birth certificate from the PSA office. I am unable to request the document myself due to [Reason for Request].
Please find attached a photocopy of my ID for verification purposes. The document will be used for [Purpose of Request].
Thank you for your assistance.
Sincerely,
[Your Name]
Example 2: Authorization Letter for Marriage Certificate Request
Dear PSA Officer,
I, [Your Name], hereby authorize [Authorized Person’s Name] to request my marriage certificate from the PSA office. I am unable to request the document myself due to [Reason for Request].
Please find attached a photocopy of my ID for verification purposes. The document will be used for [Purpose of Request].
Thank you for your assistance.
Respectfully,
[Your Name]
Example 3: Authorization Letter for Death Certificate Request
Dear PSA Representative,
I, [Your Name], hereby authorize [Authorized Person’s Name] to request my father’s death certificate from the PSA office. I am unable to request the document myself due to [Reason for Request].
Please find attached a photocopy of my ID and my father’s death certificate for verification purposes. The document will be used for [Purpose of Request].
Thank you for your assistance.
Sincerely,
[Your Name]
Example 4: Authorization Letter for CENOMAR Request
Dear PSA Personnel,
I, [Your Name], hereby authorize [Authorized Person’s Name] to request my Certificate of No Marriage (CENOMAR) from the PSA office. I am unable to request the document myself due to [Reason for Request].
Please find attached a photocopy of my ID for verification purposes. The document will be used for [Purpose of Request].
Thank you for your assistance.
Best regards,
[Your Name]
Example 5: Authorization Letter for Diploma Request
Dear PSA Officer,
I, [Your Name], hereby authorize [Authorized Person’s Name] to request a copy of my diploma from the PSA office. I am unable to request the document myself due to [Reason for Request].
Please find attached a photocopy of my ID for verification purposes. The document will be used for [Purpose of Request].
Thank you for your assistance.
Respectfully submitted,
[Your Name]
Example 6: Authorization Letter for Land Title Request
Dear PSA Representative,
I, [Your Name], hereby authorize [Authorized Person’s Name] to request a copy of my land title from the PSA office. I am unable to request the document myself due to [Reason for Request].
Please find attached a photocopy of my ID and the property deed for verification purposes. The document will be used for [Purpose of Request].
Thank you for your assistance.
Sincerely,
[Your Name]
Example 7: Authorization Letter for Baptismal Certificate Request
Dear PSA Personnel,
I, [Your Name], hereby authorize [Authorized Person’s Name] to request a copy of my baptismal certificate from the PSA office. I am unable to request the document myself due to [Reason for Request].
Please find attached a photocopy of my ID and any supporting documents for verification purposes. The document will be used for [Purpose of Request].
Thank you for your assistance.
Best regards,
[Your Name]
Frequently Asked Questions
Can I authorize anyone to request a PSA document for me?
Yes, you can authorize anyone to request a PSA document for you as long as you provide them with a copy of your ID and a signed authorization letter.
Do I need to notarize the authorization letter?
No, notarization is not required but you may choose to do so for added security.
How long does it take to get a PSA document after it is requested?
It typically takes 3-5 business days for the PSA to process and release the requested document.
Can I request a PSA document online?
Yes, you can request PSA documents online through the PSA e-Census website.
What documents do I need to provide to request a PSA document?
You will need to provide a photocopy of your ID and a signed authorization letter if someone else is requesting the document on your behalf.
Can I request a PSA document if I am currently outside the Philippines?
Yes, you can request PSA documents even if you are currently outside the Philippines through the PSA e-Census website or by authorizing someone else to request the document on your behalf.
Conclusion
If you need to request a PSA document but are unable to do it in person, writing an authorization letter can be a convenient and reliable solution. By following the sample authorization letter for PSA request and tips provided here, you can ensure that the process goes smoothly and you get the document you need.