If you are unable to collect your passport from the issuing authority, you can authorize someone else to do it on your behalf. Writing an authorization letter is a simple process, but it can be confusing if you don’t know where to start. In this article, we will provide you with tips and examples of sample authorization letters for passport collection.
Tips for Writing Sample Authorization Letter for Passport Collection
Before you start writing an authorization letter for passport collection, it’s important to keep the following tips in mind:
- Start your letter with a clear and concise statement that you are authorizing someone to collect your passport on your behalf.
- Include the full name and identification details of the person who will be collecting the passport, including their relationship to you.
- Provide a photocopy of your identification document along with the authorization letter for identification purposes.
- Include the date and timeframe during which the authorized person can collect the passport.
- Make sure the letter is signed and dated by you.
- Keep a copy of the authorization letter for your records.
Examples of Sample Authorization Letter for Passport Collection
Authorization Letter for Passport Collection by Spouse
Dear Sir/Madam,
I, [Your Name], authorize my spouse, [Spouse’s Name], to collect my passport on my behalf. [Spouse’s Name] is my spouse and has my full permission to collect my passport. Please find enclosed a photocopy of my identification document for identification purposes.
Please let me know if any further information is required. Thank you for your assistance.
Yours sincerely,
[Your Name and Signature]
Authorization Letter for Passport Collection by Parent
Dear Sir/Madam,
I, [Your Name], authorize my parent, [Parent’s Name], to collect my passport on my behalf. [Parent’s Name] is my mother/father and has my full permission to collect my passport. Please find enclosed a photocopy of my identification document for identification purposes.
Please let me know if any further information is required. Thank you for your assistance.
Yours sincerely,
[Your Name and Signature]
Authorization Letter for Passport Collection by Sibling
Dear Sir/Madam,
I, [Your Name], authorize my sibling, [Sibling’s Name], to collect my passport on my behalf. [Sibling’s Name] is my brother/sister and has my full permission to collect my passport. Please find enclosed a photocopy of my identification document for identification purposes.
Please let me know if any further information is required. Thank you for your assistance.
Yours sincerely,
[Your Name and Signature]
Authorization Letter for Passport Collection by Friend
Dear Sir/Madam,
I, [Your Name], authorize my friend, [Friend’s Name], to collect my passport on my behalf. [Friend’s Name] has my full permission to collect my passport. Please find enclosed a photocopy of my identification document for identification purposes.
Please let me know if any further information is required. Thank you for your assistance.
Yours sincerely,
[Your Name and Signature]
Authorization Letter for Passport Collection by Employee
Dear Sir/Madam,
I, [Your Name], authorize my employee, [Employee’s Name], to collect my passport on my behalf. [Employee’s Name] is my employee and has my full permission to collect my passport. Please find enclosed a photocopy of my identification document for identification purposes.
Please let me know if any further information is required. Thank you for your assistance.
Yours sincerely,
[Your Name and Signature]
Authorization Letter for Passport Collection by Legal Guardian
Dear Sir/Madam,
I, [Your Name], authorize my legal guardian, [Guardian’s Name], to collect my passport on my behalf. [Guardian’s Name] is my legal guardian and has my full permission to collect my passport. Please find enclosed a photocopy of my identification document for identification purposes.
Please let me know if any further information is required. Thank you for your assistance.
Yours sincerely,
[Your Name and Signature]
Authorization Letter for Passport Collection by Attorney
Dear Sir/Madam,
I, [Your Name], authorize my attorney, [Attorney’s Name], to collect my passport on my behalf. [Attorney’s Name] is my attorney and has my full permission to collect my passport. Please find enclosed a photocopy of my identification document for identification purposes.
Please let me know if any further information is required. Thank you for your assistance.
Yours sincerely,
[Your Name and Signature]
Frequently Asked Questions
Can anyone collect my passport on my behalf?
No, only authorized persons can collect your passport on your behalf. You can authorize a family member, friend, colleague, or legal representative to collect your passport by writing an authorization letter.
Do I need to provide identification documents for the authorized person?
Yes, you need to provide a photocopy of your identification document along with the authorization letter for identification purposes. The authorized person also needs to provide their own identification document when collecting your passport.
What should I include in the authorization letter?
You should include the full name and identification details of the authorized person, the date and timeframe during which they can collect your passport, and a clear statement that you are authorizing them to collect your passport on your behalf. The letter should be signed and dated by you.
How many days do I have to collect my passport?
You usually have 90 days to collect your passport from the issuing authority. If you fail to collect it within this timeframe, you may have to reapply and pay the fees again.
What should I do if the authorized person cannot collect my passport within the specified timeframe?
You should contact the issuing authority and request an extension or make alternative arrangements to collect your passport.
Can I collect my passport in person after writing an authorization letter?
Yes, you can still collect your passport in person if you change your mind after writing an authorization letter. You will need to provide identification documents and follow the usual procedures at the issuing authority.
Conclusion
Writing an authorization letter for passport collection is a simple process, but it’s important to follow the guidelines and ensure that all the necessary information is included. We hope that the tips and sample letters provided in this article will help you write an effective and legally binding authorization letter for passport collection.