If you’re unable to pick up your US visa in person, you can authorize someone else to collect it on your behalf. Here’s a sample authorization letter to collect passport US visa to help you get started.
Authorization letters are legal documents that allow a third party to act on your behalf. In this case, the authorization letter authorizes someone to collect your passport and US visa from the US embassy or consulate. The letter should include your personal information, details of the person you’re authorizing, and the purpose of the authorization.
You can use the sample authorization letter to collect passport US visa below as a guide to create your own letter. Remember to edit the letter to include your personal information and details of the person you’re authorizing.
Tips for Writing a Sample Authorization Letter to Collect Passport US Visa
1. Keep it brief: Authorization letters should be short and to the point. Avoid elaborating unnecessary information.
2. Include necessary information: The letter should include your name, address, contact information, passport details, and the name of the person you’re authorizing to pick up your passport and US visa.
3. Be clear and specific: Clearly state the purpose of the authorization and provide specific details such as the date and time the person will be picking up your passport and US visa.
4. Edit as needed: Use the sample authorization letter as a guide and edit it as needed to suit your personal circumstances.
Sample Authorization Letter to Collect Passport US Visa
Authorization Letter for Family Member
Dear Sir/Madam,
I, [Your Name], hereby authorize my [Relationship], [Family Member’s Name], to collect my passport and US visa from the US embassy on my behalf. I am unable to collect my passport and visa in person due to [Reason for inability to collect the passport and visa].
Please find attached a copy of my passport and US visa confirmation letter. [Family Member’s Name] will bring their identification documents and this letter to collect the passport and US visa. They will be collecting the passport and visa on [Date of Collection] at [Time of Collection].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Signature]
Authorization Letter for Friend
Dear Sir/Madam,
I, [Your Name], hereby authorize my friend, [Friend’s Name], to collect my passport and US visa from the US embassy on my behalf. I am unable to collect my passport and visa in person due to [Reason for inability to collect the passport and visa].
Please find attached a copy of my passport and US visa confirmation letter. [Friend’s Name] will bring their identification documents and this letter to collect the passport and US visa. They will be collecting the passport and visa on [Date of Collection] at [Time of Collection].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Signature]
Authorization Letter for Employee
Dear Sir/Madam,
I, [Your Name], hereby authorize my employee, [Employee’s Name], to collect my passport and US visa from the US embassy on my behalf. I am unable to collect my passport and visa in person due to [Reason for inability to collect the passport and visa].
Please find attached a copy of my passport and US visa confirmation letter. [Employee’s Name] will bring their identification documents and this letter to collect the passport and US visa. They will be collecting the passport and visa on [Date of Collection] at [Time of Collection].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Signature]
Authorization Letter for Spouse
Dear Sir/Madam,
I, [Your Name], hereby authorize my spouse, [Spouse’s Name], to collect my passport and US visa from the US embassy on my behalf. I am unable to collect my passport and visa in person due to [Reason for inability to collect the passport and visa].
Please find attached a copy of my passport and US visa confirmation letter. [Spouse’s Name] will bring their identification documents and this letter to collect the passport and US visa. They will be collecting the passport and visa on [Date of Collection] at [Time of Collection].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Signature]
Authorization Letter for Relative
Dear Sir/Madam,
I, [Your Name], hereby authorize my relative, [Relative’s Name], to collect my passport and US visa from the US embassy on my behalf. I am unable to collect my passport and visa in person due to [Reason for inability to collect the passport and visa].
Please find attached a copy of my passport and US visa confirmation letter. [Relative’s Name] will bring their identification documents and this letter to collect the passport and US visa. They will be collecting the passport and visa on [Date of Collection] at [Time of Collection].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Signature]
Authorization Letter for Legal Representative
Dear Sir/Madam,
I, [Your Name], hereby authorize my legal representative, [Representative’s Name], to collect my passport and US visa from the US embassy on my behalf. I am unable to collect my passport and visa in person due to [Reason for inability to collect the passport and visa].
Please find attached a copy of my passport and US visa confirmation letter. [Representative’s Name] will bring their identification documents and this letter to collect the passport and US visa. They will be collecting the passport and visa on [Date of Collection] at [Time of Collection].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Signature]
Authorization Letter for Travel Agent
Dear Sir/Madam,
I, [Your Name], hereby authorize my travel agent, [Agent’s Name], to collect my passport and US visa from the US embassy on my behalf. I am unable to collect my passport and visa in person due to [Reason for inability to collect the passport and visa].
Please find attached a copy of my passport and US visa confirmation letter. [Agent’s Name] will bring their identification documents and this letter to collect the passport and US visa. They will be collecting the passport and visa on [Date of Collection] at [Time of Collection].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Signature]
Frequently Asked Questions
Can I authorize someone else to collect my US visa?
Yes, you can authorize someone else to collect your US visa on your behalf. You can do this by writing an authorization letter that includes your personal information, details of the person you’re authorizing, and the purpose of the authorization.
What information should be included in the authorization letter?
The authorization letter should include your name, address, contact information, passport details, and the name of the person you’re authorizing to collect your passport and US visa. It should also clearly state the purpose of the authorization and provide specific details such as the date and time the person will be picking up your passport and US visa.
Do I need to have the letter notarized?
It is not necessary to have the letter notarized, but it is recommended. Notarizing the letter ensures that it is legally binding and authenticates your signature.
Can I authorize someone who doesn’t live in the same country as me to collect my US visa?
Yes, you can authorize someone who doesn’t live in the same country as you to collect your US visa on your behalf. However, the person you’re authorizing will need to provide their identification documents and the authorization letter to the US embassy or consulate.
Can I authorize someone else to collect my US visa if I have already scheduled an appointment?
Yes, you can authorize someone else to collect your US visa even if you have already scheduled an appointment. However, the person you’re authorizing will need to provide their identification documents and the authorization letter to the US embassy or consulate.
Can I authorize someone else to collect my US visa if I have been refused in the past?
It is unlikely that you will be able to authorize someone else to collect your US visa if you have been refused in the past. However, you can contact the US embassy or consulate to inquire about your specific situation.
Conclusion
Writing a sample authorization letter to collect passport US visa can be a simple process as long as you remember to include all necessary information, keep the letter brief and clear, and edit as needed. Remember to always follow the guidelines provided by the US embassy or consulate when authorizing someone else to collect your US visa.