Resigning from a job can be a difficult decision, but it’s important to do it professionally and courteously. Writing a resignation email to HR is a professional way to inform the company of your decision. In this article, we will provide you with examples of resignation mail format to HR that you can edit as needed.
When writing a resignation email to HR, it’s important to keep it brief and to the point. Start with a greeting and state your intention to resign. Provide the date of your last day of work and thank the company for the opportunity to work with them. The resignation email should be professional and respectful. You can find examples below and edit them as needed.
Resignation Mail Format To HR Examples
Family Emergency Resignation Mail
Greetings [HR name],
I am writing to inform you of my resignation from my position at [company name]. Unfortunately, I have to step down due to an emergency in my family that requires my immediate attention. My last day of work will be [date], and I want to thank you for the opportunity to work with such a great team.
Thank you for your understanding and support during this difficult time. I will do everything in my power to make the transition as smooth as possible.
Best regards,
[Your name]
New Job Resignation Mail
Dear [HR name],
I am writing to let you know that I have accepted a new job offer and will be resigning from my position at [company name]. My last day of work will be [date], and I want to thank you for the opportunity to learn and grow at [company name].
I appreciate the support and guidance that I have received from my team during my time here, and I will do everything I can to make the transition as smooth as possible. Please let me know how I can assist with this process.
Thank you again for the opportunity to work with such a great company.
Sincerely,
[Your name]
Health Issues Resignation Mail
Hello [HR name],
It is with a heavy heart that I am writing to resign from my position at [company name]. Unfortunately, my health has taken a turn for the worse, and I need to focus on my recovery. My last day of work will be [date], and I want to thank you for the support and encouragement that I have received from my colleagues during my time here.
Please let me know how I can assist with the transition process, and I hope to stay in touch with the team in the future.
Best regards,
[Your name]
Relocation Resignation Mail
Dear [HR name],
I am writing to inform you that I am resigning from my position at [company name] due to relocation. My family and I are moving to a different city, and as much as I would like to stay with the company, it is not feasible for me to commute.
My last day of work will be [date], and I want to thank you for the opportunities that I have had during my time here. I have learned so much from my colleagues and have greatly enjoyed working with the team.
Thank you for your understanding, and please let me know how I can assist with the transition process.
Best regards,
[Your name]
Personal Reasons Resignation Mail
Dear [HR name],
After careful consideration, I have decided to resign from my position at [company name]. My last day of work will be [date], and I want to thank you for the opportunities that I have had during my time here.
This decision was not easy, but I feel it is necessary for personal reasons. I appreciate the support and guidance that I have received from my colleagues and the company, and I will do everything I can to make the transition as smooth as possible.
Thank you for your understanding, and please let me know how I can assist with the transition process.
Sincerely,
[Your name]
Unhappy With Job Resignation Mail
Dear [HR name],
I am writing to inform you that I am resigning from my position at [company name]. My last day of work will be [date].
It is with a heavy heart that I am leaving, but I am not happy with my job responsibilities and do not see a path for my professional growth within the company. I appreciate the support and guidance that I have received from my colleagues, and I will do everything I can to make the transition as smooth as possible.
Thank you for your understanding, and please let me know how I can assist with the transition process.
Best regards,
[Your name]
Retirement Resignation Mail
Dear [HR name],
I am writing to inform you that I am resigning from my position at [company name] due to retirement. My last day of work will be [date].
It has been a pleasure working with the company, and I appreciate the support and encouragement that I have received from my colleagues. I will do everything I can to make the transition as smooth as possible.
Thank you for the opportunities that I have had during my time here, and I hope to stay in touch with the team in the future.
Sincerely,
[Your name]
Resignation Mail Format To HR Tips
Keep it Professional
When writing a resignation email to HR, it’s important to keep it professional. Start with a greeting, state your intention to resign, and provide the date of your last day of work. Thank the company for the opportunity to work with them and offer to assist with the transition process.
Make sure to proofread the email for any errors and keep the tone respectful.
Be Polite
It’s important to be polite when resigning from a job. Thank the company for the opportunities that you have had during your time there, and be respectful of your colleagues and the company. Offer to assist with the transition process and make sure to keep in touch with the team in the future.
Provide a Reason
While it’s not always necessary to provide a reason for resigning, it can be helpful for the company to know why you are leaving. If you feel comfortable doing so, provide a brief explanation for your decision to resign.
Keep in mind that the reason you provide should be professional and respectful.
Frequently Asked Questions
Q: Should I mention my new job when resigning?
A: It’s not necessary to mention your new job when resigning, but you can if you feel comfortable. Keep in mind that the email should be professional and respectful, so avoid sharing too many details about your new position.
Q: Should I give my employer notice before resigning?
A: Yes, it’s important to give your employer notice before resigning. Two weeks’ notice is standard, but check your employment contract to see if there are any specific requirements.
Q: What should I include in my resignation email?
A: Your resignation email should include a greeting, your intention to resign, the date of your last day of work, a thank you to the company, and an offer to assist with the transition process. Keep it brief and professional.
Q: Should I follow up with HR after sending my resignation email?
A: It’s not necessary to follow up with HR after sending your resignation email, but you can if you want to confirm that they received it. Keep in mind that HR will likely be in touch with you to discuss the transition process.
Q: What if I’m not sure how to address the HR person in the email?
A: If you’re not sure how to address the HR person in the email, use a formal title such as “Dear Mr./Ms. [last name].” If you’re still unsure, check the company’s website or ask a colleague for guidance.
Q: Can I resign by phone or in person instead of email?
A: While it’s possible to resign by phone or in person, sending an email is a professional way to inform the company of your decision. It also provides a written record of your resignation.
Conclusion
Writing a resignation email to HR can be a daunting task, but it’s important to do it professionally and courteously. Use the examples and tips provided in this article to help you write a resignation email that is respectful and professional. Remember to keep it brief and to the point, and offer to assist with the transition process.