Resignation letter with PTO request is a formal letter that an employee sends to their employer when they plan to leave the company and want to request their remaining Paid Time Off (PTO). This article will provide seven examples of resignation letters with PTO requests, along with tips and frequently asked questions to guide you in writing your own resignation letter.
Letter Examples
Family Emergency
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with regret that I am submitting my resignation as [Job Position] at [Company Name], effective [Date]. Due to an unexpected family emergency, I need to prioritize my family and will not be able to continue in my role. I would like to request that my remaining PTO be included in my final paycheck.
Thank you for the opportunities and experiences that I gained while working for [Company Name].
Complimentary Close:
Sincerely,
[Your Name]
New Job Opportunity
Greeting:
Dear [Manager’s Name],
Letter Body:
Please accept this letter as a formal resignation from my position as [Job Position] at [Company Name], effective [Date]. I have been presented with an exciting opportunity that aligns with my career goals and after careful consideration, I have decided to pursue it. I would like to request that my remaining PTO balance be paid out with my final paycheck.
It has been a pleasure working with you and the rest of the team during my time at [Company Name]. Thank you for the support, mentorship, and opportunities.
Complimentary Close:
Best regards,
[Your Name]
Personal Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
I am submitting my resignation as [Job Position] at [Company Name], effective [Date]. This has been a difficult decision to make, but I need to take some time to focus on personal matters. I would like to request that my remaining PTO be included in my final paycheck.
Thank you for the opportunities and experiences that I gained while working for [Company Name]. I am grateful for the support and mentorship that I have received from you and the rest of the team.
Complimentary Close:
Respectfully,
[Your Name]
Health Issues
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with regret that I am resigning from my position as [Job Position] at [Company Name], effective [Date]. Due to health concerns, I need to take some time off to focus on my recovery. I would appreciate it if you could include my remaining PTO balance in my final paycheck.
Thank you for the opportunities and support during my time at [Company Name]. I appreciate the skills and knowledge that I gained while working with the team.
Complimentary Close:
Best regards,
[Your Name]
Relocation
Greeting:
Dear [Manager’s Name],
Letter Body:
Please accept this letter as notice of my resignation from my position as [Job Position] at [Company Name], effective [Date]. I am relocating to a different city to be closer to my family, and unfortunately, I will not be able to continue working for the company. I would like to request that my remaining PTO be paid out with my final paycheck.
Thank you for providing me with the opportunity to work with a great team and gain valuable experience. I appreciate the support and guidance that you and the rest of the team have provided me with during my time at [Company Name].
Complimentary Close:
Sincerely,
[Your Name]
Unhappy with Work Environment
Greeting:
Dear [Manager’s Name],
Letter Body:
This letter serves as my formal resignation from my position as [Job Position] at [Company Name], effective [Date]. Unfortunately, I am no longer comfortable in my role and need to take some time to explore other opportunities. I would like to request that my remaining PTO be included in my final paycheck.
Thank you for the support and opportunities during my time at [Company Name]. I appreciate the experiences and skills that I gained while working for the company.
Complimentary Close:
Regards,
[Your Name]
Tips for Writing a Resignation Letter with PTO Request
Make It Professional
Start your letter with a professional and courteous tone. When writing a resignation letter, it is important not to burn any bridges. Keep it professional and positive. Mention the reason for your resignation clearly and concisely. Also, request your remaining PTO balance to be paid out in your final paycheck.
Be Clear and Concise
Keep your resignation letter short and simple. There is no need to go into too much detail about the reason for your resignation. Stick to the main points and avoid any negative comments or feedback about the company, colleagues or the work environment. Your resignation letter should be a reflection of your professionalism and positive attitude.
Provide Sufficient Notice
It is recommended to give your employer at least two weeks’ notice before your last working day. This shows that you respect your employer’s time and will give them enough time to find a replacement.
Frequently Asked Questions
How do I request my PTO balance to be paid out in my final paycheck?
You can request your PTO balance to be paid out in your final paycheck in your resignation letter. Simply mention that you would like your remaining PTO balance to be paid out with your final paycheck.
Do I need to give a reason for my resignation?
While it is not mandatory, it is recommended to give a brief reason for your resignation. This will help your employer to understand your situation better and may help in maintaining a positive relationship with them.
Should I mention any negative feedback about the company, colleagues or the work environment?
Absolutely not. Your resignation letter should be a reflection of your professionalism and positive attitude. Avoid mentioning anything negative about the company, colleagues or the work environment. Keep it short, simple and positive.
How much notice should I give before my last working day?
It is recommended to give at least two weeks’ notice before your last working day. However, this may vary depending on your employment contract or company policy. Check with your HR department for more information.
Can I negotiate my PTO balance during my resignation?
You can negotiate your PTO balance during your resignation, but this depends on your company’s policy. Check with your HR department to see if there are any options available to you.
Should I provide a resignation letter even if I am leaving on good terms?
Yes, it is always recommended to provide a resignation letter regardless of the situation. This shows that you respect your employer’s time and will give them enough time to find a replacement.
Conclusion
Writing a resignation letter with PTO request can be a challenging task, but it is important to do it right. Use the examples, tips, and frequently asked questions provided in this article to guide you in writing your own resignation letter. Remember to keep it professional, positive, and concise.