If you have decided to quit your job, you need to write a resignation letter with notice period. This letter is a formal way to inform your employer that you will be leaving the company and serve your notice period before you leave. In this article, we will provide you with examples of resignation letter with notice period, tips to write an effective letter, and answer some frequently asked questions.
Examples of Resignation Letter With Notice Period
Personal Reasons
Dear Mr./Ms. [Manager’s Name],
This letter is to inform you that I am resigning from my current position as [Job Title] at [Company Name], effective [Date]. I regret any inconvenience that this decision may cause to the company and my colleagues.
After careful consideration, I have decided to resign due to personal reasons. I will ensure that my duties are completed and all ongoing projects are handed over to my successor before I leave.
Thank you for the opportunities and experiences I have gained while working at [Company Name]. I appreciate the support and guidance provided by you and the team.
Sincerely,
[Your Name]
Career Growth
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my current position as [Job Title] at [Company Name], effective [Date]. Please accept this letter as a formal notice of my resignation.
While I have enjoyed working at [Company Name], I have decided to pursue a new career opportunity that will allow me to grow and develop my skills further. I will work hard to ensure a smooth and seamless transition of my projects and responsibilities before my departure.
Thank you for the support and guidance provided by you and the team during my tenure at [Company Name]. I am grateful for the opportunities and experiences I have gained here.
Best regards,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my current position as [Job Title] at [Company Name], effective [Date]. Please accept this letter as formal notice of my resignation.
As you know, I have recently relocated to another city due to personal reasons. Unfortunately, this makes it impossible for me to continue my employment with [Company Name]. I will ensure a smooth transition of my responsibilities and duties to the team before my departure.
Thank you for the opportunities and experiences I have gained while working at [Company Name]. I have enjoyed working with the team and appreciate your support and guidance.
Sincerely,
[Your Name]
Health Issues
Dear [Manager’s Name],
I regret to inform you that I am resigning from my position as [Job Title] at [Company Name], effective [Date]. Please accept this letter as formal notice of my resignation.
I have recently faced some health issues that require me to take a break from work and prioritize my recovery. I will ensure a smooth handover of my responsibilities and projects before my departure.
Thank you for the opportunities and experiences I have gained while working at [Company Name]. I appreciate the support and guidance provided by you and the team.
Best regards,
[Your Name]
Family Obligations
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my current position as [Job Title] at [Company Name], effective [Date]. Please accept this letter as a formal notice of my resignation.
Due to unforeseen family obligations, I have decided to leave [Company Name]. I will ensure a smooth transition of my projects and responsibilities to my successor before my departure.
Thank you for the opportunities and experiences I have gained while working at [Company Name]. I appreciate your support and guidance throughout my tenure.
Sincerely,
[Your Name]
Better Opportunity
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my current position as [Job Title] at [Company Name], effective [Date]. Please accept this letter as a formal notice of my resignation.
After much consideration, I have decided to accept a new professional opportunity that aligns with my career goals and aspirations. I will ensure a smooth transition of my work and responsibilities to the team before I leave.
Thank you for the opportunities and experiences I have gained while working at [Company Name]. I appreciate the support, guidance, and friendships I have developed with the team.
Best regards,
[Your Name]
Tips for Writing a Resignation Letter With Notice Period
Provide Sufficient Notice
It’s important to provide your employer with sufficient notice period before you leave. This will allow them to plan accordingly and minimize any disruptions that may occur after you leave. Ideally, you should provide at least two weeks’ notice, but longer notice periods may be required depending on your contract or company policy.
Be Clear and Concise
Your resignation letter with notice period should be clear and concise. State your intention to resign and provide a brief reason for doing so. Avoid going into too much detail or providing unnecessary information.
Express Gratitude
Be sure to express gratitude for the opportunities and experiences you have gained while working at the company. This will show that you value your time there and appreciate the support provided by your employer and colleagues.
Offer to Help
Offer to help with the transition process by ensuring that all your duties and responsibilities are handed over to your successor. This will demonstrate your professionalism and commitment to the company.
Frequently Asked Questions
How do I write a resignation letter with notice period?
To write a resignation letter with notice period, you should start by addressing your manager and stating your intention to resign. Provide a brief reason for doing so and offer to help with the transition process. Finally, express gratitude for the opportunities and experiences you have gained while working at the company.
How long should my notice period be?
Ideally, you should provide at least two weeks’ notice before leaving your job. However, longer notice periods may be required depending on your contract or company policy.
Can I resign via email?
While it’s generally best to resign in person or over the phone, you can resign via email if necessary. Make sure to follow the same guidelines for writing a resignation letter with notice period and send a copy to your manager and HR department.
What should I include in my resignation letter with notice period?
Your resignation letter with notice period should include your name, job title, and the date of your resignation. State your intention to resign and provide a brief reason for doing so. Thank your employer for the opportunities and experiences you have gained while working at the company and offer to help with the transition process.
Do I need to give a reason for resigning?
No, you do not need to give a reason for resigning in your resignation letter with notice period. However, providing a brief reason may be helpful for your employer to understand your decision.
Should I tell my colleagues that I am resigning?
It’s up to you whether or not you want to tell your colleagues that you are resigning. However, it’s generally best to inform them in person or via email before you leave to maintain good relationships and avoid any misunderstandings.
Conclusion
Writing a resignation letter with notice period can be a daunting task, but it’s important to do it right. By providing sufficient notice, being clear and concise, expressing gratitude, and offering to help with the transition process, you can leave your job on a positive note. Use the examples and tips provided in this article to help you write an effective resignation letter with notice period.