If you have decided to quit your job, one of the most important things you need to do is to write a resignation letter. This letter should be addressed to your HR department or your manager, depending on your company’s policy. In this article, we will provide you with examples of resignation letters that you can use as a guide, as well as some tips on how to write an effective resignation letter.
Examples of Resignation Letter Send To HR or Manager
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. After careful consideration, I have decided that it is time for me to move on for personal reasons. I want to thank you for the opportunities that you have given me during my time here.
Sincerely,
[Your Name]
New Job Offer
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new job offer and will be resigning from my position as [Job Title] at [Company Name]. I want to thank you for the support and guidance that you have provided me during my time here. This was a difficult decision for me to make, but I believe that this new opportunity is the right move for me.
Thank you,
[Your Name]
Health Issues
Dear [Manager’s Name],
It is with regret that I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. Due to health issues, I am no longer able to fulfill my duties as required. I want to thank you and the rest of the team for your support and understanding during this difficult time.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name]. I have recently decided to relocate to another state/country, and unfortunately, this means that I will no longer be able to continue working with the company. This was a difficult decision for me to make, and I want to thank you for the guidance and support that you have provided me during my time here.
Best regards,
[Your Name]
Career Change
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position as [Job Title] at [Company Name]. I am planning to pursue a different career path, and I believe that it is time for me to move on. I want to thank you for the opportunities that you have given me during my time here and for the support and guidance that you have provided me.
Thank you,
[Your Name]
Unhappy with Company Culture
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name]. Unfortunately, I have become unhappy with the company culture, and I believe that it is time for me to move on. I want to thank you for the opportunities that you have given me during my time here.
Sincerely,
[Your Name]
Company Restructuring
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name]. Unfortunately, due to the recent company restructuring, my role has been eliminated. I want to take this opportunity to thank you and the rest of the team for the support and guidance that you have provided me during my time here.
Best regards,
[Your Name]
Tips for Writing an Effective Resignation Letter Send To HR or Manager
Be Professional
Your resignation letter should be professional in tone and language. Remember, this letter will become a part of your employment record, so it is important to keep it formal and respectful.
Be Clear and Concise
Your letter should clearly state that you are resigning and the date that your resignation will be effective. You should also include a brief explanation for your resignation, but keep it concise and to the point.
Express Gratitude
Take the time to express your gratitude for the opportunities that you have had during your time with the company. This can help to maintain a positive relationship with your employer.
Offer to Help with the Transition
If possible, offer to help with the transition process. This can include training your replacement or assisting with the handover of your responsibilities.
Proofread Your Letter
Make sure to proofread your letter before sending it. This can help to ensure that there are no errors or typos that could detract from its professionalism.
Examples are Available for Editing
The examples provided above can be edited to suit your specific needs. Remember to keep the tone professional and respectful, and to include all necessary information.
Frequently Asked Questions
How much notice should I give when resigning?
You should aim to give at least two weeks’ written notice before your last day of work. However, check your company policy to see if they require a longer notice period.
Do I need to give a reason for my resignation?
No, you are not required to provide a reason for your resignation. However, it is often considered professional to provide a brief explanation for your decision.
Can I resign via email?
While it is generally considered more professional to resign in person, email is an acceptable method of resignation if you are unable to do so in person.
Should I discuss my resignation with my colleagues?
It is up to you whether or not you choose to discuss your resignation with your colleagues. However, it is important to maintain a professional attitude and to avoid gossip or negativity.
What should I do if my employer asks me to stay?
If your employer asks you to stay, it is important to carefully consider their offer. However, if you have made up your mind to leave, it is important to be firm but polite in your refusal.
Is it necessary to provide a resignation letter?
While it is not strictly necessary to provide a resignation letter, it is considered professional and can help to maintain a positive relationship with your employer.
Conclusion
If you are planning to resign from your job, it is important to write a professional and respectful resignation letter to your HR department or your manager. Use the examples provided in this article as a guide to help you write your own letter. Remember to be clear and concise, express gratitude, and proofread your letter before sending it.