Creating a resignation letter can be a difficult task, especially if you’re leaving on good terms. You want to leave a positive impression on your employer, colleagues, and company’s reputation. In this article, we’ll provide you with seven examples of resignation letters on good terms, related tips, and frequently asked questions to make the process easier.
Introduction
When resigning from a job, it’s essential to leave on good terms. This will ensure that you maintain a positive relationship with your employer, colleagues, and the company. Writing a resignation letter on good terms is a great way to communicate your intentions and show your appreciation.
Explanation
A resignation letter on good terms must be professional, polite, and well-written. It should start with a brief introduction, followed by the reason for leaving, and end with a complimentary statement. The letter should also be written in a positive tone and should express gratitude for the opportunities and experiences gained while working with the company.
Readers can find examples of resignation letters on good terms online and edit them as needed. However, it’s important to personalize the letter and tailor it to your specific situation.
Example 1: Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I am resigning from my position as [Job Title] at [Company]. I have made this decision due to personal reasons that require my attention and focus. Please know that I have valued my time here and the opportunities that this position has provided me.
Thank you for your understanding and support in this matter. I will ensure that the transition process goes smoothly, and I am willing to assist in any way possible.
Sincerely,
[Your Name]
Example 2: Career Advancement
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company]. I have been offered an opportunity for career advancement that I cannot refuse. I want to thank you for the support and guidance you have provided me during my tenure here. I have learned so much, and I am grateful for the experience.
I will ensure that the transition goes smoothly, and I am willing to assist in any way possible to ensure that my duties are covered before my departure.
Thank you again for everything, and I wish the company continued success in the future.
Sincerely,
[Your Name]
Example 3: Relocation
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company]. My family and I are relocating to [Location], and therefore, I must resign from my position. I have valued my time here, and it has been a great pleasure working for the company. The opportunities and experiences gained here will be invaluable to me in the future.
Please know that I am committed to ensuring a smooth transition process and will assist in any way possible to ensure that my duties are covered before my departure.
Thank you for the support and guidance you have provided me during my tenure here.
Sincerely,
[Your Name]
Example 4: Education
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company]. I have decided to pursue further education, which will require my full attention and commitment. I want to thank you for the opportunities and support you have provided me during my time here.
It has been a great pleasure working for [Company], and I have learned so much from the experience. I will ensure that the transition goes smoothly and that my duties are covered before my departure.
Thank you again for everything, and I wish the company continued success in the future.
Sincerely,
[Your Name]
Example 5: New Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new job opportunity and will be resigning from my position as [Job Title] at [Company]. I want to thank you for the opportunities and experiences gained during my tenure here.
It has been a great pleasure working for [Company], and I am grateful for the support and guidance you have provided me. I will ensure that the transition process goes smoothly, and my duties are covered before my departure.
Thank you again for everything, and I wish the company continued success in the future.
Sincerely,
[Your Name]
Example 6: Health Concerns
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company]. Unfortunately, my health has deteriorated, and I must prioritize my well-being. I want to thank you for the opportunities and experiences gained during my tenure here.
It has been a great pleasure working for [Company], and I am grateful for the support and guidance you have provided me. I will ensure that the transition process goes smoothly, and my duties are covered before my departure.
Thank you again for everything, and I wish the company continued success in the future.
Sincerely,
[Your Name]
Example 7: Retirement
Dear [Manager’s Name],
I am writing to inform you of my retirement from my position as [Job Title] at [Company]. I have enjoyed my time here, and it has been a privilege to work for [Company].
Thank you for the opportunities and experiences gained during my tenure here. I am grateful for the support and guidance you have provided me. I will ensure that the transition process goes smoothly, and my duties are covered before my departure.
Thank you again for everything, and I wish the company continued success in the future.
Sincerely,
[Your Name]
Related Tips: Writing a Resignation Letter on Good Terms
Be Professional: A resignation letter is an official document; therefore, it should be written in a professional tone. Avoid using unprofessional language, jokes, or comments.
Be Positive: Keep the tone of the letter positive and express gratitude for the opportunities and experiences gained while working with the company.
Be Clear: Clearly state your intention to resign and your last day of work. This will provide your employer with enough time to find a replacement or make arrangements for the transition process.
Follow-Up: After submitting the resignation letter, follow-up with your employer to ensure that they have received the letter and to discuss the transition process.
Frequently Asked Questions
Q: How much notice should I give when resigning?
A: It’s recommended to give at least two weeks notice when resigning from a job. However, some companies may require more or less notice, so it’s important to consult your employment contract or check with your HR representative.
Q: Should I mention the reason for leaving in the resignation letter?
A: It’s not necessary to mention the reason for leaving in the resignation letter. However, if you feel comfortable, you may include it in the letter.
Q: Can I resign through email?
A: It’s always best to resign in person or deliver the resignation letter personally. However, if that’s not possible, you may deliver the letter via email.
Q: Should I include my future plans in the resignation letter?
A: It’s not necessary to include your future plans in the resignation letter. However, if you feel comfortable sharing your plans, you may do so.
Q: Should I offer to train my replacement?
A: Offering to train your replacement is a great way to ensure a smooth transition process. However, it’s not necessary to include it in the resignation letter. You may discuss it with your manager during the exit interview.
Q: Should I thank my employer in the resignation letter?
A: Yes, it’s important to express gratitude towards your employer and colleagues for the opportunities and experiences gained while working with the company.
Conclusion
In conclusion, writing a resignation letter on good terms is an essential part of leaving a job. It’s important to maintain a positive relationship with your employer, colleagues, and company’s reputation. By following the tips provided in this article and using the examples, you can easily create a professional and positive resignation letter.