Looking for ways to write a professional resignation letter while including your annual leave? Look no further! In this article, we will provide you with examples and tips on how to create a resignation letter that includes your annual leave.
When leaving a job, it is important to do so professionally and courteously. In this article, we focus on how to write a resignation letter that includes your annual leave. This will enable you to leave your job with grace while ensuring that you receive compensation for your unused annual leave days.
A resignation letter including annual leave should state the date of your resignation, your reason for leaving, and the number of days of annual leave you have left. You can use our examples as a guide, and edit them as needed to suit your personal circumstances.
Here are some examples of resignation letters that include annual leave:
Example 1: Personal Reasons
Greeting,
I am writing to inform you that I will be resigning from my position as [position] at [company] effective [date]. Unfortunately, due to personal reasons, I must leave my job earlier than anticipated.
As I have [number] days of annual leave remaining, I would like to take them before my last day of work. Please let me know if this is possible and how I should proceed in order to receive my compensation for these days.
Thank you for the opportunity to work at [company] and for your understanding in this matter.
Yours sincerely,
[Your Name]
Example 2: Health Reasons
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [position] at [company], effective [date]. Unfortunately, my health has deteriorated to the point where it is no longer possible for me to continue working.
As I have [number] days of annual leave remaining, I would like to use them before my last day of work. Please advise me on the procedures for claiming my annual leave.
Thank you for the opportunity to work at [company] and for your understanding during this difficult time.
Sincerely,
[Your Name]
Example 3: Pursuing Further Education
Dear [Manager’s Name],
This letter is to inform you of my resignation from my position as [position] at [company], effective [date]. I have decided to pursue further education and will be leaving [company] to focus on my studies.
As I have [number] days of annual leave remaining, I would like to use them before my last day of work. Please let me know how I should proceed to claim my annual leave.
Thank you for giving me the opportunity to work at [company]. I have enjoyed the experience and gained valuable skills and experience during my time here.
Best regards,
[Your Name]
Example 4: Moving To A Different City
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [position] at [company], effective [date]. My family and I have decided to move to a different city, which makes it impossible for me to continue working here.
As I have [number] days of annual leave remaining, I would like to use them before my last day of work. Please advise me on how to proceed to claim my annual leave.
Thank you for the opportunity to work at [company]. I have enjoyed my time here and gained valuable experience and skills that I will use in my future endeavors.
Sincerely,
[Your Name]
Example 5: Better Job Opportunity
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [position] at [company], effective [date]. I have been offered a more challenging and rewarding job opportunity, which I have decided to accept.
As I have [number] days of annual leave remaining, I would like to use them before my last day of work. Please advise me on the procedures for claiming my annual leave.
Thank you for the opportunity to work at [company]. I have enjoyed my time here and appreciate the support and guidance I have received from my colleagues.
Best regards,
[Your Name]
Example 6: Retirement
Dear [Manager’s Name],
I am writing to inform you of my retirement from my position as [position] at [company], effective [date]. After [number] years of service, I have decided to retire and spend more time with my family.
As I have [number] days of annual leave remaining, I would like to use them before my retirement date. Please advise me on the procedures for claiming my annual leave.
Thank you for the opportunity to work at [company]. I have enjoyed my time here and appreciate the support and guidance I have received from my colleagues.
Yours sincerely,
[Your Name]
Tips for Writing a Resignation Letter Including Annual Leave
When writing a resignation letter including annual leave, it is important to keep the following tips in mind:
- Be professional and courteous in your tone of voice.
- State the date of your resignation, your reason for leaving, and the number of days of annual leave you have left.
- Request that your annual leave days be taken into account when calculating your final compensation.
- Edit the examples provided to suit your personal circumstances.
- Submit your letter to your manager and HR department at least two weeks before your intended resignation date.
Frequently Asked Questions
Q: How far in advance should I submit my resignation letter?
A: Submitting your resignation letter two weeks prior to your intended resignation date is standard practice. This gives your employer enough time to find a replacement and make the necessary arrangements.
Q: Should I include the reason for my resignation in my letter?
A: It is not mandatory to include a reason for your resignation, but it is considered good practice to do so. This will help your employer understand your situation and may even help improve the work environment for future employees.
Q: How do I calculate how much annual leave I have left?
A: Your annual leave balance can be found on your payslip or by contacting your HR department. It is calculated based on the number of days you have worked during the year, your employment contract, and any leave you have taken already.
Q: What should I do if my employer refuses to grant me my annual leave?
A: In this case, you should refer to your employment contract to determine your rights regarding annual leave. If you feel that your employer is not complying with contractual obligations, you can seek legal advice or contact your local labor department.
Q: How should I sign off my resignation letter?
A: The most common way to sign off your resignation letter is with “sincerely” or “best regards.” However, you can choose any polite and professional closing that suits your personal style.
Q: Should I mention my future plans in my resignation letter?
A: You can mention your future plans in your resignation letter, but it is not mandatory. Some employers appreciate this information, while others may not require it. If you do mention your future plans, keep it brief and professional.
Q: Can I take my annual leave days before my resignation date?
A: Yes, you can take your annual leave days before your resignation date. However, you must get your employer’s approval before doing so. This will help ensure that you receive compensation for your unused annual leave days.
Conclusion
Writing a resignation letter including annual leave can be a daunting task, but it is important to do so professionally and courteously. By following the tips and examples provided in this article, you can create a resignation letter that reflects your personal circumstances and enables you to leave your job with grace.