When resigning from a job, it’s important to provide a clear reason for leaving. This will not only help you leave on good terms, but it will also help the company understand why you are leaving and potentially make improvements for the future. In this article, we will provide examples of resignation letters that include reasons for leaving, as well as tips for creating your own letter.
Examples of Resignation Letters Include Reason For Leaving:
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name]. My reason for leaving is due to personal reasons that require my full attention and focus.
It has been a pleasure working with you and the team here, and I will always be grateful for the opportunities and experiences I have gained during my time at [Company Name]. Please let me know how I can assist in making the transition as smooth as possible.
Thank you for your understanding and support.
Sincerely,
[Your Name]
[Date]
Better Opportunity
Dear [Manager’s Name],
It is with mixed emotions that I am writing to let you know that I have accepted a new position at [New Company Name] and will be resigning from my position at [Company Name] effective [Date].
Although I have enjoyed my time at [Company Name], this new opportunity will allow me to further develop my skills and advance my career in the direction I desire. I have learned so much during my time here and will always be grateful for the support and guidance provided by you and the team.
Thank you for the opportunity to work with such an incredible team.
Best regards,
[Your Name]
[Date]
Unhappy With Company Changes
Dear [Manager’s Name],
It is with regret that I tender my resignation as [Job Title] at [Company Name]. Unfortunately, recent changes within the company have left me feeling that it is no longer a suitable workplace for me.
It has been a pleasure working alongside you and the team, and I am proud of the contributions I have made during my time here. However, I feel it is time for me to move on and find a new opportunity that aligns with my professional goals and values.
Thank you for your understanding and support during this transition period. I wish you and the company all the best in the future.
Best regards,
[Your Name]
[Date]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name] effective [Date]. My reason for leaving is due to relocation to another city for personal reasons.
I would like to thank you and the team for the support and opportunities provided during my time at [Company Name]. I have learned so much during my time here and will always be grateful for the experiences gained.
Please let me know how I can assist in making the transition as smooth as possible.
Sincerely,
[Your Name]
[Date]
Health Reasons
Dear [Manager’s Name],
It is with a heavy heart that I am submitting my resignation as [Job Title] at [Company Name]. Due to health reasons, I am unable to continue my duties with the company.
It has been an honor to work with such a talented and dedicated team. I am grateful for the opportunities and experiences gained during my time at [Company Name], and I will always cherish the memories.
Thank you for your understanding and support.
Best regards,
[Your Name]
[Date]
Family Circumstances
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name] due to family circumstances that require my full attention.
It has been a pleasure working with you and the team here, and I will always be grateful for the opportunities and experiences I have gained during my time at [Company Name]. Please let me know how I can assist in making the transition as smooth as possible.
Thank you for your understanding and support during this difficult time.
Sincerely,
[Your Name]
[Date]
Tips for Writing a Resignation Letter Include Reason For Leaving:
Be Clear and Concise
When writing your resignation letter, it’s important to be clear and concise about your reason for leaving. It’s not necessary to go into too much detail, but providing a brief explanation can help your employer understand why you have decided to resign.
Express Gratitude
It’s always a good idea to express your gratitude for the opportunity to work with the company and the experience gained during your time there. This will help you leave on good terms and maintain positive relationships with your former colleagues.
Provide Assistance
Offering to assist with the transition and handover process can help make the process smoother for both you and your employer. This can include training a replacement, completing outstanding work, or helping to document your processes and procedures.
Keep it Professional
It’s important to keep your resignation letter professional and avoid any negative comments or criticisms about the company or your colleagues. This will help you maintain a positive reputation and increase the likelihood of receiving a positive reference in the future.
Edit Examples
The examples provided in this article can be edited to suit your specific situation. Use them as a guideline and customize them as needed to ensure they accurately reflect your reason for leaving and your personal writing style.
Frequently Asked Questions:
Q: Do I have to provide a reason for leaving in my resignation letter?
While it’s not mandatory, providing a reason for leaving can help your employer understand why you have decided to resign and potentially make improvements for the future. It can also help you leave on good terms with your former colleagues.
Q: Can I be honest about why I am leaving?
It’s important to be honest about your reason for leaving, but it’s also important to remain professional and avoid any negative comments or criticisms about the company or your colleagues. This will help you maintain a positive reputation and increase the likelihood of receiving a positive reference in the future.
Q: How long should my resignation letter be?
Your resignation letter should be brief and to the point, typically no longer than one to two paragraphs. However, it’s important to include all the necessary information, such as your reason for leaving and your anticipated last day of work.
Q: Should I send my resignation letter via email or in-person?
While it’s acceptable to send your resignation letter via email, it’s always a good idea to follow up with an in-person meeting or phone call to discuss your resignation and offer your assistance with the transition process.
Q: Should I mention any issues or problems I had with my job in my resignation letter?
It’s best to avoid any negative comments or criticisms about the company or your colleagues in your resignation letter. This will help you maintain a positive reputation and increase the likelihood of receiving a positive reference in the future.
Q: What if I don’t have a reason for leaving?
If you don’t have a specific reason for leaving, it’s still important to provide a brief explanation in your resignation letter. This can include a desire to explore new opportunities or a need to take a break from work to focus on personal or family matters.
Conclusion
Providing a clear reason for leaving in your resignation letter can help you leave on good terms with your former employer and maintain positive relationships with your colleagues. Use the examples and tips provided in this article to help you create a professional and effective resignation letter.