If you are a volunteer board member and have decided to resign from your position, it is important to do so with professionalism and respect. Writing a resignation letter is the best way to formally notify your organization of your departure. In this article, we will provide you with several examples of resignation letters from volunteer board members and offer tips on crafting a successful resignation letter.
Examples of Resignation Letters From Volunteer Board Of Directors
Personal Reasons
Dear [Board Chair’s Name],
It is with a heavy heart that I submit my resignation as a volunteer board member of [Organization Name]. Due to personal reasons, I am no longer able to commit the time and energy required to fulfill my responsibilities as a board member. I am grateful for the opportunity to have served on the board and will continue to support [Organization Name] in any way that I can.
Sincerely,
[Your Name]
New Job
Dear [Board Chair’s Name],
It is with mixed emotions that I submit my resignation as a volunteer board member of [Organization Name]. I have recently accepted a new job that will require me to relocate, and I will no longer be able to fulfill my responsibilities as a board member. I have enjoyed my time on the board and am proud of the work we have accomplished together.
Thank you for the opportunity to serve on the board.
Best regards,
[Your Name]
Conflict of Interest
Dear [Board Chair’s Name],
It is with regret that I submit my resignation as a volunteer board member of [Organization Name]. I have recently been offered a job at a company that does business with [Organization Name], and I believe that continuing to serve on the board would present a conflict of interest. I have appreciated the opportunity to work with such a dedicated group of individuals and wish the organization continued success.
Thank you,
[Your Name]
Health Issues
Dear [Board Chair’s Name],
It is with a heavy heart that I submit my resignation as a volunteer board member of [Organization Name]. Unfortunately, I have recently been diagnosed with a health issue that requires me to step back from my volunteer commitments. I have enjoyed working with the board and am proud of the accomplishments we have achieved together. I will continue to support [Organization Name] in my personal capacity and wish the organization continued success.
Best regards,
[Your Name]
Time Commitment
Dear [Board Chair’s Name],
It is with regret that I submit my resignation as a volunteer board member of [Organization Name]. Due to increased responsibilities at work, I am no longer able to commit the time required to serve on the board effectively. It has been an honor to work with such a dedicated group of individuals, and I am grateful for the opportunity to have served the organization.
Thank you,
[Your Name]
Disagreements
Dear [Board Chair’s Name],
It is with regret that I submit my resignation as a volunteer board member of [Organization Name]. Over the past few months, I have come to the realization that my personal beliefs and values are not aligned with the direction the board is taking. Although I have enjoyed working with the board, I believe it is in the best interest of all parties involved for me to resign at this time. I wish the organization continued success and will continue to support its mission in a personal capacity.
Sincerely,
[Your Name]
Retirement
Dear [Board Chair’s Name],
It is with mixed emotions that I submit my resignation as a volunteer board member of [Organization Name]. I have decided to retire from my professional career and believe it is time to step back from my volunteer commitments. It has been an honor to serve on the board and work alongside such a dedicated group of individuals. I will continue to support [Organization Name] in any way that I can and wish the organization continued success.
Best regards,
[Your Name]
Tips for Writing a Successful Resignation Letter From Volunteer Board Of Directors
Be Professional
When writing your resignation letter, it is important to maintain a professional tone. Avoid airing grievances or making negative comments about other board members or the organization as a whole. Instead, focus on expressing your appreciation for the opportunity to have served and your desire to leave on good terms.
Provide Reason for Resignation
Although you are not required to provide a reason for your resignation, it is helpful to do so. This information can help the organization better understand the reasons behind your decision and may inform future decisions or changes.
Offer Assistance
When resigning from a volunteer position, it is always appreciated to offer your assistance in finding and training your replacement. This gesture can help ease the transition and demonstrate your continued commitment to the organization.
Frequently Asked Questions
How much notice should I give before resigning from the board?
You should aim to provide at least two weeks’ notice before resigning from the board. This timeframe allows the organization to begin the process of finding a replacement and ensures a smooth transition.
Do I need to provide a reason for my resignation?
You are not required to provide a reason for your resignation. However, it is helpful to do so as it can help inform the organization’s decision making and future planning.
Should I send my resignation letter via email or mail?
You should send your resignation letter via email and follow up with a hard copy via mail. This ensures that your resignation is received in a timely manner and provides a physical record of your communication.
Do I need to attend a board meeting to resign?
You do not need to attend a board meeting to resign. Simply submit your resignation letter to the board chair or executive director via email or mail.
Can I rescind my resignation?
It is possible to rescind your resignation if you change your mind. However, it is important to communicate this change to the organization as soon as possible to avoid any confusion or misunderstandings.
Should I stay in contact with the organization after resigning?
Staying in contact with the organization after resigning is a personal decision. However, it can be helpful to maintain relationships and offer support in a non-board member capacity.
Conclusion
Resigning from a volunteer board of directors can be a difficult decision, but it is important to do so with professionalism and respect. By following the tips provided and using the examples provided as a guide, you can craft a successful resignation letter that reflects your gratitude for the opportunity to serve and your commitment to the organization’s mission.