Resigning from a job is never easy, but it’s important to do it right to maintain a good relationship with your employer. One crucial step in the process is writing a resignation letter to HR. In this article, we’ll provide examples of resignation letter emails, tips on how to write one, and answer a few frequently asked questions about the topic.
Examples
Personal Reasons
Greeting:
Dear [HR Manager’s Name],
Letter Body:
It is with a heavy heart that I submit my resignation from [Company Name]. I have decided to resign from my position due to personal reasons that require my immediate attention. I am grateful for the opportunity to work with such a great team, and I will miss the camaraderie and support that I have experienced here. I will do everything I can to ensure a seamless transition for my replacement.
Complimentary Close:
Thank you for your understanding and support during my time here. I wish the company continued success in the future.
New Opportunity
Greeting:
Dear [HR Manager’s Name],
Letter Body:
It is with mixed emotions that I submit my resignation from [Company Name]. I have accepted a new opportunity that aligns with my career goals and personal values. I am grateful for the growth and development opportunities that I have received during my time here and the support of my colleagues. I am committed to ensuring a smooth transition and will do everything I can to make the process as seamless as possible.
Complimentary Close:
Thank you for the wonderful experience and opportunities that [Company Name] has provided me. I wish the company continued success in the future.
Unhappy with Work Environment
Greeting:
Dear [HR Manager’s Name],
Letter Body:
It is with regret that I submit my resignation from [Company Name]. Unfortunately, I have experienced an unprofessional work environment that does not align with my personal values and work ethics. While I have tried to address the issues with my supervisor, I have not seen any improvement. Therefore, I feel it is in my best interest to resign from my position. I will ensure a smooth transition for my replacement and complete all tasks to the best of my ability.
Complimentary Close:
Thank you for the opportunities that [Company Name] has provided me. I wish the company the best in the future.
Relocating
Greeting:
Dear [HR Manager’s Name],
Letter Body:
It is with sadness that I submit my resignation from [Company Name] due to my relocation to [City/State]. I have thoroughly enjoyed my time here and appreciated the support and guidance from my colleagues. I will ensure a smooth transition for my replacement and complete all tasks to the best of my ability.
Complimentary Close:
Thank you for the opportunities that [Company Name] has provided me. I will miss working with such a fantastic team, and I wish the company continued success in the future.
Returning to School
Greeting:
Dear [HR Manager’s Name],
Letter Body:
It is with mixed emotions that I submit my resignation from [Company Name]. I have decided to return to school to further my education and pursue my career aspirations. I am grateful for the opportunities and support that I have received during my time here and will do everything I can to ensure a smooth transition for my replacement.
Complimentary Close:
Thank you for the wonderful experience and opportunities that [Company Name] has provided me. I wish the company continued success in the future.
Health Issues
Greeting:
Dear [HR Manager’s Name],
Letter Body:
It is with regret that I submit my resignation from [Company Name] due to health issues that require my immediate attention. I have enjoyed my time here and appreciated the support and guidance from my colleagues. I will ensure a smooth transition for my replacement and complete all tasks to the best of my ability.
Complimentary Close:
Thank you for the opportunities that [Company Name] has provided me. I wish the company the best in the future.
Tips
How to Write a Resignation Letter Email to HR
When writing a resignation letter email to HR, here are tips to keep in mind:
- Be professional and courteous in your tone.
- State your intention to resign and the effective date of your resignation.
- Provide a brief reason for your resignation if you feel comfortable doing so.
- Offer to assist with the transition process and ensure any outstanding tasks are completed.
- Express gratitude for the opportunities and experiences gained while working at the company.
- Keep the letter concise and to the point.
- Provide contact information in case HR needs to reach you.
Frequently Asked Questions
What should I include in a resignation letter email to HR?
In your resignation letter email to HR, include your intention to resign, the effective date of your resignation, a brief reason for your resignation (if you feel comfortable doing so), an offer to assist with the transition process, gratitude for the opportunities and experiences gained while working at the company, and contact information so HR can reach you if needed.
Do I need to give a reason for my resignation?
No, you do not need to give a reason for your resignation. However, if you feel comfortable doing so, you can provide a brief explanation in your resignation letter email.
Should I send a hard copy of my resignation letter in addition to the email?
Unless your company specifically requests a hard copy, an email is typically sufficient for a resignation letter. However, it’s a good idea to confirm with HR what their preferred method of receiving the letter is.
What should I do if I’m leaving on bad terms?
Regardless of the circumstances, it’s important to maintain a professional and courteous tone in your resignation letter email to HR. Offer to assist with the transition process and ensure all outstanding tasks are completed. Avoid any negative or critical comments about the company or your colleagues.
How much notice should I give?
Two weeks’ notice is typically the standard, but this may vary depending on the company’s policy and your role within the organization. Check with HR to confirm what the appropriate amount of notice is.
Can I rescind my resignation?
It’s possible, but it depends on the company’s policies and the circumstances surrounding your resignation. If you’re considering rescinding your resignation, speak with HR to discuss the options available to you.
Conclusion
Writing a resignation letter email to HR can be a challenging task, but with the right guidance, you can make the process as smooth as possible. Remember to keep your tone professional and courteous, provide a brief reason for your resignation (if you feel comfortable doing so), and offer to assist with the transition process. By following these tips and using our examples, you’ll be on your way to submitting a well-crafted resignation letter.