If you have decided to leave your current job and need to send your resignation letter via email, it is important to follow the proper format to ensure a smooth transition. In this article, we will provide you with several examples of resignation letter email formats with notice periods, as well as tips on how to write an effective resignation letter.
Examples of Resignation Letter Email Format With Notice Period
Personal Reasons
Greeting,
I am writing to inform you that I have decided to resign from my position as [position title] at [company name]. My last day of work will be [date]. I am resigning due to personal reasons and I appreciate everything that [company name] has done for me during my time here.
Thank you for your understanding and support during this transition. Please let me know if there is anything I can do to assist in finding and training my replacement.
Sincerely,
[Your name]
New Job Opportunity
Dear [Manager’s name],
I am writing to inform you that I have accepted a new job opportunity and will be resigning from my position as [position title] at [company name]. My last day of work will be [date]. I appreciate the opportunities and experiences that [company name] has provided me during my time here.
Please let me know if there is anything I can do to assist in finding and training my replacement. Thank you for your understanding and support during this transition.
Best regards,
[Your name]
Health Reasons
Dear [Manager’s name],
I am writing to inform you that I will be resigning from my position as [position title] at [company name]. My last day of work will be [date] due to health reasons. I appreciate the support and opportunities that [company name] has provided me and will miss working with the team.
Please let me know if there is anything I can do to assist in finding and training my replacement. Thank you for your understanding and support during this transition.
Best regards,
[Your name]
Relocation
Dear [Manager’s name],
I am writing to inform you that I will be resigning from my position as [position title] at [company name]. My last day of work will be [date] due to relocation. I appreciate the opportunities and experiences that [company name] has provided me during my time here.
Please let me know if there is anything I can do to assist in finding and training my replacement. Thank you for your understanding and support during this transition.
Sincerely,
[Your name]
No Longer Interested
Greetings [Manager’s name],
I am writing to inform you that I will be resigning from my position as [position title] at [company name]. My last day of work will be [date]. I have enjoyed working with the team but have decided that this is no longer the best fit for me.
Thank you for the opportunities and experiences that [company name] has provided me during my time here. Please let me know if there is anything I can do to assist in finding and training my replacement.
Best regards,
[Your name]
Retirement
Dear [Manager’s name],
I am writing to inform you that I will be resigning from my position as [position title] at [company name]. My last day of work will be [date] due to retirement. I appreciate the opportunities and experiences that [company name] has provided me during my time here.
Thank you for your understanding and support during this transition. Please let me know if there is anything I can do to assist in finding and training my replacement.
Sincerely,
[Your name]
Tips for Writing a Resignation Letter Email Format With Notice Period
Here are some tips to keep in mind when writing a resignation letter email format with notice period:
- Address your resignation letter email to your direct manager or supervisor.
- Mention your intention to resign and your last day of work.
- Explain your reason for leaving (if desired).
- Offer to help with the transition process, such as finding and training your replacement.
- Be professional and gracious in your tone.
- Include a signature block with your name and contact information.
Frequently Asked Questions
How much notice should I give before resigning?
It is recommended that you give at least two weeks’ notice before resigning. This will give your employer enough time to find and train your replacement. However, if you are in a senior position or have a specialized skill set, you may want to give more notice.
Do I need to provide a reason for my resignation?
No, you do not need to provide a reason for your resignation. However, if you have a good relationship with your employer and feel comfortable sharing your reason, it can be helpful for them to know.
Should I send a resignation letter via email or in person?
It is best to send your resignation letter via email and follow up with a conversation with your manager or supervisor. This will ensure that you have documentation of your resignation and will allow for a smoother transition process.
What should I include in my resignation letter email?
Your resignation letter email should include your intention to resign, your last day of work, and any other details relevant to your resignation. You should also thank your employer for the opportunities and experiences that they have provided you and offer to help with the transition process.
Should I mention any negative experiences or criticisms in my resignation letter email?
No, it is not recommended to mention any negative experiences or criticisms in your resignation letter email. This can create an awkward situation and burn bridges with your former employer.
What if my employer asks me to stay longer than my notice period?
If your employer asks you to stay longer than your notice period, it is up to you to decide whether or not you are able to accommodate their request. If you are unable to stay longer, be firm but professional in your response.
Conclusion
Writing a resignation letter email format with notice period can be a daunting task, but by following the proper format and guidelines, you can make the process smoother for both you and your employer. Remember to be professional and gracious in your tone and offer to help with the transition process. Good luck with your future endeavors!