If you are planning to resign from your job, it is important to follow proper procedures, including providing a resignation letter with a notice period. The goal of this letter is to inform your employer of your intention to resign, the date of your last day of work, and to thank them for the opportunities they have provided. Here’s how to draft a resignation letter with notice period.
A resignation letter is an official document that you provide to your employer when you have decided to leave your job. It is important to provide your employer with a notice period, which is typically two weeks, but can vary depending on your contract or company policy. This will give your employer enough time to find a replacement and ensure a smooth transition for everyone involved.
When drafting a resignation letter with notice period, it is important to keep it concise and to the point. Your letter should include the following information:
- Your intention to resign
- The date of your last day of work
- Reason for leaving (optional)
- Gratitude for the opportunities provided by the company
Readers can find examples of resignation letters with notice periods online and edit them as needed.
Resignation Letter Examples
Personal Reasons Resignation Letter
Dear [Manager’s Name],
It is with regret that I inform you that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of work will be on [Date]. I am leaving due to personal reasons that require my immediate attention.
I appreciate the opportunities provided by the company and the support of the team during my time here. I will ensure a smooth transition for my replacement and I am happy to assist in any way I can to ensure everything runs smoothly. Thank you for everything.
Sincerely,
[Your Name]
Career Advancement Resignation Letter
Dear [Manager’s Name],
It is with mixed feelings that I submit my resignation from my position as [Your Job Title] at [Company Name]. My last day will be on [Date]. I am leaving to pursue an opportunity that will help me advance my career goals.
I am grateful for the opportunities provided by the company and the support of the team during my time here. I will ensure a smooth transition for my replacement and I am happy to assist in any way I can to ensure everything runs smoothly. Thank you for everything.
Sincerely,
[Your Name]
Family Reasons Resignation Letter
Dear [Manager’s Name],
It is with regret that I inform you that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of work will be on [Date]. I am leaving due to family reasons that require my immediate attention.
I am grateful for the opportunities provided by the company and the support of the team during my time here. I will ensure a smooth transition for my replacement and I am happy to assist in any way I can to ensure everything runs smoothly. Thank you for everything.
Sincerely,
[Your Name]
Health Reasons Resignation Letter
Dear [Manager’s Name],
It is with regret that I inform you that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of work will be on [Date]. I am leaving due to health reasons that require my immediate attention.
I appreciate the opportunities provided by the company and the support of the team during my time here. I will ensure a smooth transition for my replacement and I am happy to assist in any way I can to ensure everything runs smoothly. Thank you for everything.
Sincerely,
[Your Name]
Moving Resignation Letter
Dear [Manager’s Name],
It is with regret that I inform you that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of work will be on [Date]. I am leaving because I am relocating to a different city.
I appreciate the opportunities provided by the company and the support of the team during my time here. I will ensure a smooth transition for my replacement and I am happy to assist in any way I can to ensure everything runs smoothly. Thank you for everything.
Sincerely,
[Your Name]
Retirement Resignation Letter
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Job Title] at [Company Name], effective on [Date]. I have decided to retire after [Number of Years] years of dedicated service to the company.
I want to express my gratitude for the opportunities provided by the company and the support of the team during my time here. I will ensure a smooth transition for my replacement and I am happy to assist in any way I can to ensure everything runs smoothly. Thank you for everything.
Sincerely,
[Your Name]
Resignation Letter Tips
Provide Sufficient Notice
When resigning, it is important to provide your employer with sufficient notice, which is typically two weeks. This will give them enough time to find a replacement and ensure a smooth transition for everyone involved.
Be Professional
While it is okay to mention your reason for leaving, it is important to keep your resignation letter professional and positive. Thank your employer for the opportunities provided and express your willingness to assist in the transition process.
Proofread and Edit
Before submitting your resignation letter, ensure that you have proofread it for any errors or typos. Edit it to make it clear, concise, and professional.
Offer to Assist with the Transition Process
When resigning, offer to assist with the transition process in any way you can. This can help ensure a smooth handover and leave a positive impression on your employer.
Keep a Copy for Your Records
Make sure to keep a copy of your resignation letter for your records. This can be useful in case you need to reference it in the future.
Stay Positive
Remember to stay positive when resigning. Thank your employer for the opportunities provided and express your gratitude for the time you spent with the company.
Frequently Asked Questions
How do I write a resignation letter with a notice period?
To write a resignation letter with a notice period, include your intention to resign, the date of your last day of work, and express gratitude for the opportunities provided by the company. Offer to assist with the transition process and keep the tone professional and positive.
What is a notice period?
A notice period is the amount of time an employee is required to give their employer before resigning. This is typically two weeks but can vary depending on your contract or company policy.
Do I need to give a reason for resigning in my letter?
No, it is not necessary to provide a reason for resigning in your letter. However, if you choose to do so, keep it brief and professional.
Should I send my resignation letter via email or in person?
It is recommended that you deliver your resignation letter in person and follow up with an email for documentation purposes.
What should I say in my resignation letter?
In your resignation letter, include your intention to resign, the date of your last day of work, express gratitude for the opportunities provided by the company, and offer to assist with the transition process.
Can I rescind my resignation?
It is possible to rescind your resignation if your employer agrees to it. However, depending on your company policy, this may not be possible.
Conclusion
Writing a resignation letter with notice period is a professional way to inform your employer that you are leaving your job. Remember to keep it concise, professional, and positive. Offering to assist with the transition process can also leave a positive impression on your employer.