Resigning from a job can be a daunting process, especially if you are at the end of your contract. Writing a resignation letter at the end of a contract requires a different approach than a standard resignation letter. This article will guide you on how to write a resignation letter at the end of your contract with seven examples to help you get started.
A resignation letter at the end of a contract is a formal letter that an employee writes to their employer, informing them of their decision to leave the company at the end of their contract period. It is essential to write a resignation letter at the end of your contract to maintain a good relationship with your employer and leave on good terms.
A resignation letter at the end of a contract should be concise, clear, and professional. It should include the date of resignation, the reason for resigning, and any other essential information. The letter should be written in a polite tone and express your gratitude for the work experience gained during your contract period.
To help you get started, below are seven examples of resignation letters at the end of a contract. You can edit them as needed to suit your specific situation.
Example 1: Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. My contract is set to expire on [End Date], and I will not be seeking a renewal.
This decision has been a difficult one to make, but I have decided to prioritize my personal life and focus on my health and well-being. I am grateful for the opportunities and experience that [Company Name] has provided me, and I appreciate the support and guidance I have received from you and the team.
I will ensure a smooth transition of my responsibilities and assist in any way possible to ensure that the company can continue to operate smoothly.
Thank you for understanding.
Sincerely,
[Your Name]
Example 2: New Job Offer
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Position] at [Company Name]. My contract is set to expire on [End Date], and I will not be seeking a renewal.
I have been offered a new job opportunity that is too good to pass up, and after careful consideration, I have decided to accept it. I am grateful for the experience and knowledge I have gained during my contract period at [Company Name], and I want to thank you and the team for your support and guidance.
I will ensure a smooth transition of my responsibilities and assist in any way possible to ensure that the company can continue to operate smoothly.
Thank you for your understanding.
Sincerely,
[Your Name]
Example 3: Retirement
Dear [Manager’s Name],
I am writing to inform you that I have decided to retire from my position as [Position] at [Company Name]. My contract is set to expire on [End Date], and I will not be seeking a renewal.
It has been an honor to work at [Company Name], and I am grateful for the opportunities and experience that I have gained during my time here. I have enjoyed working with you and the team and appreciate the support and guidance you have provided me with throughout my contract period.
I will ensure a smooth transition of my responsibilities and assist in any way possible to ensure that the company can continue to operate smoothly.
Thank you for your understanding.
Sincerely,
[Your Name]
Example 4: Contract Not Renewed
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Position] at [Company Name]. My contract is set to expire on [End Date], and I have been informed that it will not be renewed.
Although I am disappointed that my contract will not be renewed, I am grateful for the experience and knowledge I have gained during my time at [Company Name]. I appreciate the support and guidance you have provided me with throughout my contract period.
I will ensure a smooth transition of my responsibilities and assist in any way possible to ensure that the company can continue to operate smoothly.
Thank you for your understanding.
Sincerely,
[Your Name]
Example 5: Health Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. My contract is set to expire on [End Date], and I will not be seeking a renewal.
Unfortunately, my health has deteriorated, and I need to take time off to prioritize my well-being. I am grateful for the opportunities and experience that [Company Name] has provided me, and I appreciate the support and guidance I have received from you and the team.
I will ensure a smooth transition of my responsibilities and assist in any way possible to ensure that the company can continue to operate smoothly.
Thank you for your understanding.
Sincerely,
[Your Name]
Example 6: Traveling
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Position] at [Company Name]. My contract is set to expire on [End Date], and I will not be seeking a renewal.
I have decided to travel and explore new opportunities, and I am excited about this new chapter in my life. I am grateful for the experience and knowledge I have gained during my time at [Company Name], and I appreciate the support and guidance you have provided me with throughout my contract period.
I will ensure a smooth transition of my responsibilities and assist in any way possible to ensure that the company can continue to operate smoothly.
Thank you for your understanding.
Sincerely,
[Your Name]
Example 7: Going Back to School
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. My contract is set to expire on [End Date], and I will not be seeking a renewal.
I have decided to go back to school to pursue further studies, and I am excited about this new opportunity. I am grateful for the experience and knowledge I have gained during my time at [Company Name], and I appreciate the support and guidance you have provided me with throughout my contract period.
I will ensure a smooth transition of my responsibilities and assist in any way possible to ensure that the company can continue to operate smoothly.
Thank you for your understanding.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter at the End of a Contract
Writing a resignation letter at the end of your contract requires careful consideration and planning. Below are some tips to help you write your resignation letter:
- Be clear and concise. State your intention to resign and the date of your last day of work.
- Express gratitude. Thank your employer for the opportunities and experience you gained during your contract period.
- State your reason for resigning. Be honest and professional when explaining your reason for resigning.
- Offer to assist in the transition. Help to ensure a smooth handover of responsibilities and offer to assist in any way possible.
- Use a polite and professional tone. Keep your letter polite and professional to maintain a positive relationship with your employer.
Frequently Asked Questions
Q: Do I need to give notice when resigning at the end of my contract?
A: Yes, it is professional and courteous to give your employer notice of your intention to resign. It is recommended to give at least two weeks’ notice.
Q: Is it necessary to state the reason for resigning in my letter?
A: It is not necessary to state the reason for resigning, but it is professional to do so. Stating the reason can help to maintain a positive relationship with your employer and provide closure.
Q: Should I mention my future plans in my resignation letter?
A: It is not necessary to mention your future plans in your resignation letter, but you can do so if you wish. Keep your letter professional and polite.
Q: How do I address my manager in my resignation letter?
A: Address your manager by their formal name and title, such as “Dear Mr./Ms. [Last Name]” or “Dear [Title] [Last Name]”.
Q: Do I need to mention my contract end date in my resignation letter?
A: Yes, it is essential to mention your contract end date in your resignation letter to avoid any confusion regarding your last day of work.
Q: How do I offer to assist in the transition in my resignation letter?
A: Offer to assist in the transition by stating that you are willing to help with the handover of responsibilities and any other tasks necessary to ensure a smooth transition. Provide your contact information so that your employer can reach out to you if needed.
Conclusion
Writing a resignation letter at the end of a contract may seem daunting, but it is an essential step to take when leaving a job. Follow the tips above and use the examples provided to help you write a professional and polite resignation letter that maintains a positive relationship with your employer.