If you are about to leave your current job after fulfilling your notice period, it’s essential to write a professional and courteous resignation letter. In this article, we will provide you with examples of resignation letters after notice periods, tips on how to write an effective resignation letter, and answer some frequently asked questions about resignation letters.
Examples of Resignation Letters After Notice Period
Personal Reasons
Dear [Manager’s Name],
I regret to inform you that I am resigning from my position as [Position Title] at [Company Name] due to personal reasons. I have enjoyed working with this great team, and I am proud of the contribution I have made to the company during my tenure here.
My last day of work will be [Date of Resignation]. I will do everything possible to ensure a smooth transition and help in finding and training my replacement.
Thank you for your support and understanding during my time here.
Sincerely,
[Your Name]
New Opportunity
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Position Title] at [Company Name] due to a new opportunity that I have accepted. I am thankful for the valuable experience I have gained during my time here, and I am proud of the contributions I have made to the company.
Please consider this letter as my official notice of resignation, and my last day of work will be [Date of Resignation]. I am willing to help in any way possible to ensure a smooth transition for my replacement.
Thank you for your understanding and for the support you have given me throughout my tenure here at [Company Name].
Best regards,
[Your Name]
Medical Reasons
Dear [Manager’s Name],
I am writing to inform you that, regrettably, I have to resign from my position as [Position Title] at [Company Name] due to medical reasons. This decision has not been easy for me, but I have to prioritize my health and recovery at this time.
Please consider this letter as my official notice of resignation, and my last day of work will be [Date of Resignation]. I am committed to ensuring a smooth transition for my replacement, and I will do everything possible to assist during this process.
Thank you for understanding my situation, and I appreciate the support you have given me during my tenure here at [Company Name].
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Position Title] at [Company Name] due to relocating to another state. While I have enjoyed working with the team at [Company Name], this move is necessary for personal reasons.
Please consider this letter as my official notice of resignation, and my last day of work will be [Date of Resignation]. I am committed to ensuring a smooth transition for my replacement, and I will do everything possible to assist during this process.
Thank you for the opportunities and support you have given me during my time at [Company Name].
Best regards,
[Your Name]
Better Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have accepted a better opportunity outside of [Company Name], and I will be resigning from my position as [Position Title]. I appreciate the opportunity to work here and the valuable experience I have gained during my time here.
Please accept this letter as my official notice of resignation. My last day of work will be [Date of Resignation]. I am committed to ensuring a smooth transition for my replacement and will do everything possible to assist during this process.
Thank you for your understanding and support during my tenure here at [Company Name].
Sincerely,
[Your Name]
Graduation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Position Title] at [Company Name] due to graduating from [University Name]. I am excited to begin the next phase of my career, but I will miss working with such a talented team.
Please consider this letter as my official notice of resignation. My last day of work will be [Date of Resignation]. I am committed to ensuring a smooth transition for my replacement and will do everything possible to assist during this process.
Thank you for the opportunities and support you have given me during my time at [Company Name].
Best regards,
[Your Name]
Tips for Writing a Resignation Letter After Notice Period
Be Clear and Concise
When writing a resignation letter after a notice period, be sure to be clear and concise. State the reason for your resignation and the date of your last day of work. It’s essential to make sure your message is clear and your intentions are apparent, so there’s no confusion about your departure.
Be Professional and Courteous
It’s important to keep your resignation letter professional and courteous. Express gratitude for the opportunities you’ve had and the people you’ve worked with, and offer to help with the transition process. Keep in mind that this letter will be part of your employment record, so maintaining a positive and professional tone is essential.
Check Your Contract Terms
Before you submit your resignation letter, make sure to check your employment contract for any notice period requirements or other employment terms. This will ensure that you comply with the contract terms and avoid any issues or complications.
Proofread Your Letter
Once you’ve written your resignation letter, take the time to proofread it carefully. Check for grammar and spelling errors, and make sure your message is clear and concise. A well-crafted resignation letter reflects positively on you and can help maintain a good professional relationship with your employer.
Offer to Help with the Transition
When you’re leaving a job, it’s essential to ensure a smooth transition for your replacement. Offer to help with training or provide assistance as needed. This will demonstrate your professionalism, gratitude, and commitment to your employer.
Frequently Asked Questions
How do I Write a Resignation Letter After Notice Period?
When writing a resignation letter after a notice period, be sure to state the reason for your resignation, the date of your last day of work, and offer to help with the transition process. Keep your message professional, courteous, and concise.
What Should I Include in My Resignation Letter?
Your resignation letter should include your name, position title, the date of your resignation, and a brief explanation of the reason for your departure. Offer to help with transitioning your replacement, express gratitude for the opportunities you’ve had, and maintain a professional and courteous tone throughout the letter.
What Should I Avoid in My Resignation Letter?
Avoid using negative or unprofessional language in your resignation letter. Refrain from criticizing your employer or colleagues, and don’t include any unnecessary details about your reasons for leaving. Keep your message concise, professional, and courteous.
What Happens After I Submit My Resignation Letter?
After you submit your resignation letter, your employer may schedule an exit interview or offer to discuss your resignation with you. Be prepared to discuss your reasons for leaving and your future plans. Also, ensure that you complete any remaining work and assist with transitioning your replacement.
How Do I Handle Counteroffers?
If your employer offers you a counteroffer to stay, consider your options carefully. Be sure to weigh the benefits of the counteroffer against your reasons for leaving and your career goals. In most cases, it’s best to avoid accepting counteroffers and maintain a professional and courteous tone throughout the resignation process.
Can I Revoke My Resignation After Submitting It?
In most cases, it’s challenging to revoke a resignation after submitting it. Consider your reasons for revoking your resignation carefully, and discuss them with your employer if necessary. If your employer agrees to revoke your resignation, make sure to follow up with a written confirmation.
Conclusion
A resignation letter after notice period is an essential document that should be written with professionalism, clarity, and courtesy. By following the tips we provided and using the examples as a guide, you can write a resignation letter that reflects positively on you and helps maintain a good professional relationship with your employer.