When it is time to move on from a job, it is important to provide ample notice to the employer. A standard notice period is two weeks, but some positions require a longer transition time. In those cases, a resignation letter with 12 weeks notice is appropriate.
Here is an explanation of how to write a resignation letter with 12 weeks notice, along with seven examples that readers can use and edit as needed.
Examples of Resignation Letter 12 Weeks Notice
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I have decided to resign due to personal reasons.
It has been a pleasure working with you and the team at [Company Name]. I will do everything I can to ensure a smooth transition before my departure. Thank you for your understanding.
Sincerely,
[Your Name]
New Job Offer
Dear [Manager’s Name],
I am writing to give my formal notice of resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I have recently received a new job offer that I have accepted.
I appreciate the opportunity that [Company Name] has given me and I have enjoyed my time working here. I will do everything possible to ensure a smooth transition during my remaining time here. Thank you for your understanding.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I have recently received an opportunity to relocate to [City, State] for personal reasons.
I would like to thank you and the team at [Company Name] for the support and opportunities provided during my time here. I will do everything possible to ensure a smooth transition before my departure. Thank you for your understanding.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation as [Job Title] at [Company Name]. My last day of work will be [Date]. I have recently been diagnosed with a health condition that requires me to take some time off work.
I appreciate the understanding and support that [Company Name] has given me during my time here. I will do everything possible to ensure a smooth transition before my departure. Thank you for your understanding.
Sincerely,
[Your Name]
Career Change
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I have decided to pursue a career change and will be taking the necessary steps towards this new goal.
I appreciate the opportunities and experiences that [Company Name] has given me during my time here. I will do everything possible to ensure a smooth transition before my departure. Thank you for your understanding.
Sincerely,
[Your Name]
Going Back to School
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I have decided to go back to school to further my education.
I appreciate the support and opportunities that [Company Name] has given me during my time here. I will do everything possible to ensure a smooth transition before my departure. Thank you for your understanding.
Sincerely,
[Your Name]
Retirement
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation as [Job Title] at [Company Name]. My last day of work will be [Date]. I have decided to retire and move on to the next phase of my life.
I appreciate the opportunities and experiences that [Company Name] has given me during my time here. I will do everything possible to ensure a smooth transition before my departure. Thank you for your understanding.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter 12 Weeks Notice
When writing a resignation letter with 12 weeks notice, it is important to follow these tips:
- Be professional and courteous.
- State the reason for resigning briefly but clearly.
- Provide a specific date when the resignation will take effect.
- Offer to assist in finding and/or training a replacement.
- Express gratitude for the opportunities provided by the company.
- Keep the tone of the letter positive and avoid negativity.
- Proofread the letter before sending it to ensure there are no errors.
Frequently Asked Questions
How much notice should I give when resigning?
Standard notice period is usually two weeks, but some positions require a longer transition time. In those cases, a resignation letter with 12 weeks notice is appropriate.
Do I need to give a reason for resigning in my letter?
While it is not necessary to provide a reason for resigning, it is courteous to do so. A brief explanation can help to avoid any misunderstandings and maintain good relations with the employer.
Should I include any negative comments in my resignation letter?
No. Keep the tone of the letter positive and avoid negativity. The resignation letter should be professional and courteous, expressing gratitude for the opportunities provided by the company.
Can I offer suggestions for improving the company in my resignation letter?
It is not necessary to offer suggestions for improving the company in your resignation letter. However, if you choose to do so, make sure the tone remains positive and constructive.
Do I need to inform my colleagues about my resignation?
It is not necessary to inform your colleagues about your resignation, but it is courteous to do so. You can inform them personally or through an email.
What should I do after submitting my resignation letter?
After submitting your resignation letter, work with your employer to ensure a smooth transition. Offer to assist in finding and/or training a replacement, and tie up any loose ends before your last day of work.
Conclusion
Writing a resignation letter with 12 weeks notice can be challenging, but it is important to do so in a professional and courteous manner. By following the tips and using the examples provided, readers can craft a letter that will help to maintain good relations with their employer and ensure a smooth transition.