When an employee resigns, it is customary for the manager to write a resignation acceptance letter. This letter acknowledges the employee’s decision to leave the company and sets out the terms of their departure. In this article, we will provide you with examples of resignation acceptance letters from a manager, as well as tips on how to write them effectively.
Examples of Resignation Acceptance Letters From Manager
Acceptance of Resignation – Personal Reasons
Dear [Employee Name],
I received your resignation letter, and I want to thank you for your service and dedication to our company. While I am sad to see you go, I understand that you have to prioritize your personal life at this moment. I wish you all the best in your future endeavors.
Please let me know if there is anything I can do to help make your transition as smooth as possible.
Best regards,
[Manager Name]
Acceptance of Resignation – New Opportunity
Dear [Employee Name],
I have received your resignation letter, and I want to thank you for your hard work and dedication to our company. While I am sad to see you go, I am happy that you have found a new opportunity that is a better fit for your career goals.
Please let me know if there is anything I can do to help make your transition as smooth as possible. We will miss you here at [Company Name], but we wish you all the success in your new venture.
Best regards,
[Manager Name]
Acceptance of Resignation – Retirement
Dear [Employee Name],
I have received your resignation letter, and I want to congratulate you on your retirement. It has been an absolute pleasure working with you, and we will miss your expertise and experience here at [Company Name].
Please let me know if there is anything I can do to help make your transition as smooth as possible. We wish you all the best in your next chapter of life.
Best regards,
[Manager Name]
Acceptance of Resignation – Dispute
Dear [Employee Name],
I have received your resignation letter, and I want to acknowledge that I am aware of the dispute between you and [Company Name]. I am sorry that things did not work out, and I hope that you will be able to find a resolution that works for both parties.
Please let me know if there is anything I can do to help make your transition as smooth as possible. I wish you all the success in your future endeavors.
Best regards,
[Manager Name]
Acceptance of Resignation – Medical Reasons
Dear [Employee Name],
I have received your resignation letter, and I want to thank you for your service and dedication to our company. I understand that your health needs to come first, and I hope that you are able to make a full recovery soon.
Please let me know if there is anything I can do to help make your transition as smooth as possible. We will miss you here at [Company Name], but we wish you all the success in your future endeavors.
Best regards,
[Manager Name]
Acceptance of Resignation – Going Back to School
Dear [Employee Name],
I have received your resignation letter, and I want to thank you for your hard work and dedication to our company. While I am sad to see you go, I am excited that you have decided to pursue further education.
Please let me know if there is anything I can do to help make your transition as smooth as possible. We will miss you here at [Company Name], but we wish you all the success in your academic pursuits.
Best regards,
[Manager Name]
Tips for Writing a Resignation Acceptance Letter From Manager
If you are a manager tasked with writing a resignation acceptance letter, here are some tips to keep in mind:
- Be professional and courteous. Even if you are unhappy about the employee leaving, you should maintain a friendly tone in your letter.
- Acknowledge the employee’s contributions to the company. Let them know that their hard work was appreciated.
- Offer assistance. Ask the employee if there is anything you can do to help make their transition easier.
- Provide details about the employee’s departure. Let the employee know when their last day will be and what they can expect in terms of final pay and benefits.
- Keep it brief. A resignation acceptance letter should be no longer than one page.
Frequently Asked Questions
Q: What should be included in a resignation acceptance letter from a manager?
A: A resignation acceptance letter from a manager should acknowledge the employee’s resignation, thank them for their service, and provide details about their departure. It should also offer assistance and maintain a professional and courteous tone.
Q: How long should a resignation acceptance letter from a manager be?
A: A resignation acceptance letter from a manager should be no longer than one page.
Q: What tone should a manager use in a resignation acceptance letter?
A: A manager should use a professional and courteous tone in a resignation acceptance letter. Even if the manager is unhappy about the employee leaving, they should maintain a friendly tone in their letter.
Q: How can a manager make a resignation acceptance letter more personal?
A: A manager can make a resignation acceptance letter more personal by acknowledging the employee’s contributions to the company and offering assistance during their transition.
Q: How important is it for a manager to send a resignation acceptance letter?
A: It is important for a manager to send a resignation acceptance letter to acknowledge the employee’s decision to leave and to provide details about their departure. It also shows that the manager values the employee and their contributions to the company.
Q: Can a resignation acceptance letter be sent via email?
A: Yes, a resignation acceptance letter can be sent via email. However, it is recommended that the letter be printed on company letterhead and signed by the manager.
Conclusion
Writing a resignation acceptance letter from a manager can be challenging, but it is an important task that shows the employee that their decision to leave is respected and valued. By following the tips and examples provided in this article, you can create a professional and courteous letter that helps make the employee’s transition as smooth as possible.