A reference letter or referee is a document that attests to the skills, qualifications, and character of an individual, usually written by someone who is familiar with the person’s work or academic history. It is often requested by employers or academic institutions as part of the application process.
A reference letter should be written by someone who has worked with or knows the individual well, and can attest to their abilities and character. It should be written in a professional tone and should provide specific examples of the individual’s skills and accomplishments. The letter should be written on official letterhead, signed by the author, and should include their contact information.
Examples of reference letters can be found online and can be edited as needed to suit the individual’s needs. It is important to note that the individual should obtain permission from the author before using their letter as a reference.
Tips for Writing a Reference Letter
When writing a reference letter, it is important to:
1. Keep it Professional
Dear Hiring Manager,
I am writing to recommend [Name] for the position of [Job Title] in your company. I had the pleasure of working with [Name] for [Period of Time] at [Company Name], where I was [Your Position].
During that time, [Name] consistently demonstrated their [Skills], [Qualities], and [Achievements].
[Provide Example(s) of Achievements]
I highly recommend [Name] for the position of [Job Title] in your company. If you have any questions or require further information, please do not hesitate to contact me.
Sincerely,
[Your Name]
2. Highlight Specific Skills and Achievements
Dear Admissions Committee,
I am writing to enthusiastically recommend [Name] for admission to [Program Name] at [University Name]. I had the pleasure of working with [Name] for [Period of Time] at [Company Name], where I was [Your Position].
During that time, [Name] demonstrated exceptional [Skills], [Qualities], and [Achievements].
[Provide Example(s) of Achievements]
Based on my experience working with [Name], I am confident that they have the skills and potential to excel in [Program Name], and I strongly recommend them for admission. If you have any questions or require further information, please do not hesitate to contact me.
Sincerely,
[Your Name]
3. Provide Contact Information
Dear Selection Committee,
I am writing to recommend [Name] for the [Scholarship Name]. I had the pleasure of working with [Name] for [Period of Time] at [Company Name], where I was [Your Position].
During that time, [Name] demonstrated their [Skills], [Qualities], and [Achievements].
[Provide Example(s) of Achievements]
I strongly recommend [Name] for the [Scholarship Name], and I believe they have the potential to make a valuable contribution to [Field/ Industry]. If you have any questions or require further information, please do not hesitate to contact me.
Sincerely,
[Your Name]
4. Be Specific and Personalize the Letter
Dear [Name of Hiring Manager or Admissions Officer],
I am writing to recommend [Name] for the position of [Job Title] or admission to [Program Name] at [University Name]. I had the pleasure of working with [Name] for [Period of Time] at [Company Name], where I was [Your Position].
During that time, [Name] consistently demonstrated their [Skills], [Qualities], and [Achievements].
[Provide Example(s) of Achievements]
I have no doubt that [Name] will excel in the position or program they are applying for, and I strongly recommend them for consideration. If you have any questions or require further information, please do not hesitate to contact me.
Sincerely,
[Your Name]
5. Mention Your Relationship with the Individual
Dear Graduate Admissions Committee,
I am writing to recommend [Name] for admission to [Program Name] at [University Name]. I had the pleasure of working with [Name] for [Period of Time] at [Company Name], where I was [Your Position].
As [Your Relationship to the Individual], I can attest to [Name]’s [Skills], [Qualities], and [Achievements].
[Provide Example(s) of Achievements]
I strongly recommend [Name] for admission to [Program Name], and I am confident that they will make a valuable contribution to your community. If you have any questions or require further information, please do not hesitate to contact me.
Sincerely,
[Your Name]
6. Use Strong and Positive Language
Dear Admissions Committee,
I am writing to enthusiastically recommend [Name] for admission to [Program Name] at [University Name]. As [Your Relationship to the Individual], I have had the pleasure of working with [Name] for [Period of Time] at [Company Name], where I was [Your Position].
During that time, [Name] consistently demonstrated their [Skills], [Qualities], and [Achievements].
[Provide Example(s) of Achievements]
I am confident that [Name] will excel in [Program Name] and make a valuable contribution to your community. I strongly recommend [Name] for admission, and I believe they will be an asset to your program. If you have any questions or require further information, please do not hesitate to contact me.
Sincerely,
[Your Name]
Frequently Asked Questions
What should be included in a reference letter?
A reference letter should include the individual’s skills, qualifications, and achievements. It should also include the author’s contact information and a brief description of their relationship to the individual.
How long should a reference letter be?
A reference letter should typically be one to two pages in length.
Can a reference letter be edited?
Yes, a reference letter can be edited as needed to suit the individual’s needs.
Who should write a reference letter?
A reference letter should be written by someone who has worked with or knows the individual well and can attest to their abilities and character.
What is the purpose of a reference letter?
The purpose of a reference letter is to provide an attestation to the skills, qualifications, and character of an individual, usually as part of an application process.
When should a reference letter be submitted?
A reference letter should be submitted as part of the application process, typically when requested by an employer or academic institution.
Conclusion
A reference letter or referee is an important part of the application process and should be written in a professional manner. It should highlight the individual’s skills, qualifications, and achievements and should be personalized to suit their needs. Examples of reference letters can be found online and can be edited as needed. If you have any questions or require further information, do not hesitate to contact the author of the letter.