When writing a reference letter, it is important to include contact information for the writer. This article will provide tips for including contact information in reference letters, as well as examples and frequently asked questions.
Tips for Including Contact Information
When including contact information in a reference letter, there are a few things to keep in mind:
- Include the writer’s full name, title, and organization
- Provide the writer’s phone number and email address
- Make sure the contact information is accurate and up-to-date
- Include the contact information at the end of the letter, after the signature
Readers can find examples of reference letter contact information below and edit them as needed.
Letter Templates
Academic Reference Letter
Dear Admissions Committee,
I am writing to recommend [Student Name] for admission to your university’s [Program Name]. As [Student Name]’s [Teacher/Professor], I have had the pleasure of watching them grow academically and personally over the past [Number] years.
Please do not hesitate to contact me if you have any questions or require further information.
Sincerely,
[Your Name]
[Title], [Organization]
[Phone Number]
[Email Address]
Employment Reference Letter
Dear Hiring Manager,
I am writing to highly recommend [Employee Name] for the [Position] at your company. As [Employee Name]’s former supervisor at [Previous Company], I have had the pleasure of watching them excel in their role and make significant contributions to our team.
If you require any additional information, please do not hesitate to contact me.
Best regards,
[Your Name]
[Title], [Organization]
[Phone Number]
[Email Address]
Character Reference Letter
To Whom It May Concern,
I am writing to recommend [Person Name] for any endeavor they choose to pursue. [Person Name] is one of the most kind-hearted and honest people I have ever had the pleasure of knowing.
If you have any further questions, please feel free to contact me.
Sincerely,
[Your Name]
[Title], [Organization]
[Phone Number]
[Email Address]
Graduate School Reference Letter
Dear Graduate Admissions Committee,
I am writing to highly recommend [Student Name] for admission to your graduate program. As [Professor/Advisor], I have had the pleasure of watching [Student Name] blossom into an exceptional scholar and researcher over the past [Number] years.
Please feel free to contact me if you require any additional information.
Best regards,
[Your Name]
[Title], [Organization]
[Phone Number]
[Email Address]
Volunteer Reference Letter
Dear [Volunteer Organization Name],
I am writing to highly recommend [Volunteer Name] for any volunteer opportunities that may arise. As [Volunteer Name]’s [Supervisor/Coordinator], I have had the pleasure of working closely with them and have been consistently impressed by their dedication, initiative, and positive attitude.
If you have any questions, please do not hesitate to contact me.
Best regards,
[Your Name]
[Title], [Organization]
[Phone Number]
[Email Address]
Medical School Reference Letter
Dear Medical School Admissions Committee,
I am writing to highly recommend [Student Name] for admission to your medical program. As [Professor/Advisor], I have had the pleasure of watching [Student Name] excel academically and personally over the past [Number] years. They possess exceptional intellect, a strong work ethic, and excellent communication skills.
If you require any further information, please do not hesitate to contact me.
Sincerely,
[Your Name]
[Title], [Organization]
[Phone Number]
[Email Address]
Frequently Asked Questions
What is a reference letter?
A reference letter is a document that highlights an individual’s skills, achievements, and personal attributes, typically written by someone who knows the individual well.
Who can write a reference letter?
A reference letter can be written by anyone who has a professional or personal relationship with the individual, such as a supervisor, coworker, professor, or community leader.
What information should be included in a reference letter?
A reference letter should include the individual’s name, the relationship between the writer and the individual, the writer’s contact information, and specific details about the individual’s skills, accomplishments, and character traits.
How should contact information be formatted in a reference letter?
Contact information should be included at the end of the letter, after the signature. It should include the writer’s full name, title, organization, phone number, and email address.
Can a reference letter be edited once it is written?
Yes, a reference letter can be edited as needed. However, it is important to ensure that any edits are accurate and do not misrepresent the individual being recommended.
What should be done if the writer’s contact information changes after the letter is written?
If the writer’s contact information changes after the letter is written, it is important to notify the individual who received the letter and provide them with the updated information.
Conclusion
Including contact information in a reference letter is crucial for ensuring that the recipient can follow up with any questions or concerns. By following the tips and examples provided in this article, writers can create effective reference letters that showcase an individual’s skills and achievements.