Writing a recommendation letter via email can be a convenient and efficient way to provide a reference for someone. In this article, we will provide tips and examples to help you write an effective recommendation letter via email. You can find examples that you can edit as needed.
Tips for Writing a Recommendation Letter Via Email
When writing a recommendation letter via email, it is important to include certain key elements to make it effective. Here are some tips:
Tip #1: Use a Clear and Professional Subject Line
Your subject line should clearly state that the email contains a recommendation letter. You should also include the name of the person you are recommending and their position or purpose. For example: “Recommendation Letter for John Smith – Marketing Position.”
Tip #2: Start with a Formal Salutation
Begin your email with a greeting that is appropriate for the level of formality of your relationship with the recipient. If you are addressing someone you know well, you can use their first name. If you are addressing someone in a professional setting, use their title and last name, such as “Dear Ms. Johnson.”
Tip #3: Keep the Letter Succinct and Focused
Your letter should be clear and concise, highlighting the key strengths and qualifications of the person you are recommending. Keep your email to no more than two paragraphs, and make sure to use bullet points if necessary to emphasize important points.
Tip #4: Close with a Professional Sign-Off
End your email with a professional closing, such as “Best regards,” “Sincerely,” or “Yours truly.” Include your name and contact information so that the recipient can reach out to you for further information if needed.
Examples of Recommendation Letter Via Email
Recommendation Letter for a Job
Dear [Hiring Manager’s Name],
I am writing to recommend [Name of Applicant] for the [Position Title] position at [Company Name]. [He/She] has been a valuable member of my team for [Number of Years] years and has consistently demonstrated exceptional skills in [Skill or Quality]. [He/She] is also an excellent communicator and has a proven track record of [Achievement or Accomplishment].
It is without hesitation that I recommend [Name of Applicant] for the [Position Title] position at [Company Name]. [He/She] would be a great asset to your team and I am confident that [he/she] would excel in this role.
Best regards,
[Your Name]
Recommendation Letter for Graduate School
Dear Admissions Committee,
I am writing to recommend [Name of Applicant] for admission to [Name of Graduate Program] at [Name of Institution]. [He/She] has been a student in my [Course Name] course and has consistently demonstrated exceptional skills in [Skill or Quality]. [He/She] is also an excellent communicator and has a proven track record of [Achievement or Accomplishment].
It is without hesitation that I recommend [Name of Applicant] for admission to [Name of Graduate Program]. [He/She] has the academic ability, work ethic, and passion to excel in this program and make meaningful contributions to the field.
Sincerely,
[Your Name]
Recommendation Letter for Volunteer Work
Dear Volunteer Coordinator,
I am writing to recommend [Name of Volunteer] for volunteer work with [Name of Organization]. [He/She] has been an active participant in our organization for [Number of Months or Years] and has consistently demonstrated exceptional skills in [Skill or Quality]. [He/She] is also an excellent communicator and has a proven track record of [Achievement or Accomplishment].
It is without hesitation that I recommend [Name of Volunteer] for volunteer work with [Name of Organization]. [He/She] would be a valuable addition to your team and I am confident that [he/she] would make a positive impact on the community you serve.
Best regards,
[Your Name]
Recommendation Letter for Scholarship
Dear Scholarship Committee,
I am writing to recommend [Name of Applicant] for the [Name of Scholarship] scholarship. [He/She] has been a student in my [Course Name] course and has consistently demonstrated exceptional skills in [Skill or Quality]. [He/She] is also an excellent communicator and has a proven track record of [Achievement or Accomplishment].
It is without hesitation that I recommend [Name of Applicant] for the [Name of Scholarship] scholarship. [He/She] has the academic ability, work ethic, and passion to excel in [Field of Study] and make meaningful contributions to the field.
Sincerely,
[Your Name]
Recommendation Letter for Internship
Dear Internship Coordinator,
I am writing to recommend [Name of Applicant] for the [Position Title] internship at [Company Name]. [He/She] has been a student in my [Course Name] course and has consistently demonstrated exceptional skills in [Skill or Quality]. [He/She] is also an excellent communicator and has a proven track record of [Achievement or Accomplishment].
It is without hesitation that I recommend [Name of Applicant] for the [Position Title] internship at [Company Name]. [He/She] would be a great asset to your team and I am confident that [he/she] would excel in this role.
Best regards,
[Your Name]
Recommendation Letter for Graduate School from Employer
To Whom It May Concern,
I am writing to recommend [Name of Employee] for admission to [Name of Graduate Program] at [Name of Institution]. [He/She] has been a valued member of our team for [Number of Years] years and has consistently demonstrated exceptional skills in [Skill or Quality]. [He/She] is also an excellent communicator and has a proven track record of [Achievement or Accomplishment].
It is without hesitation that I recommend [Name of Employee] for admission to [Name of Graduate Program]. [He/She] has the academic ability, work ethic, and passion to excel in this program and make meaningful contributions to the field.
Sincerely,
[Your Name]
Recommendation Letter for Award Nomination
Dear Awards Committee,
I am writing to nominate [Name of Nominee] for the [Name of Award]. [He/She] has consistently demonstrated exceptional skills in [Skill or Quality] and has a proven track record of [Achievement or Accomplishment]. [He/She] is also an excellent communicator and has a positive impact on those around [him/her].
It is without hesitation that I nominate [Name of Nominee] for the [Name of Award]. [He/She] is a worthy recipient of this honor and has earned the respect and admiration of the community.
Best regards,
[Your Name]
Frequently Asked Questions
Can I write a recommendation letter via email?
Yes, you can write a recommendation letter via email. In fact, it can be a convenient and efficient way to provide a reference for someone. Just make sure to include all the key elements and keep the letter brief and focused.
What should I include in the subject line of my email?
Your subject line should clearly state that the email contains a recommendation letter. You should also include the name of the person you are recommending and their position or purpose. For example: “Recommendation Letter for John Smith – Marketing Position.”
How long should the letter be?
Your letter should be brief and focused, no more than two paragraphs. Use bullet points if necessary to emphasize important points.
What should I include in the body of the email?
Your email should include a brief introduction, the recommendation letter, and a professional closing. Use bullet points if necessary to emphasize important points.
Should I include my contact information in the letter?
Yes, include your name and contact information so that the recipient can reach out to you for further information if needed.
Should I use a formal or informal tone in the letter?
Use a formal, professional tone in the letter. You should address the recipient by their title and last name and use a professional sign-off.
Conclusion
Writing a recommendation letter via email can be a convenient and efficient way to provide a reference for someone. By following these tips and using the examples provided, you can write an effective recommendation letter that will help your recipient achieve their goals.