If you’re in charge of hiring new employees for your company, you know how important it is to get the hiring process right. One of the key steps in this process is creating a provisional offer letter, which outlines the terms of employment for your new hire. A well-crafted provisional offer letter can help set the tone for a successful working relationship.
Here, we’ll provide you with some tips for creating a solid provisional offer letter, along with seven examples you can use as a starting point. Keep in mind that these examples are just templates – you’ll need to edit them to fit your specific needs and the position you’re hiring for.
Tips for Creating a Provisional Offer Letter Template
Before we dive into the examples, let’s go over some key tips for creating a strong provisional offer letter:
1. Keep it simple and to the point.
Your provisional offer letter should be easy to read and understand. Avoid using overly complicated language, and stick to the key points of the offer.
2. Be clear about the terms of employment.
Make sure you clearly outline the terms of employment, including the job title, salary, starting date, and any benefits or perks that come with the job.
3. Include any necessary legal language.
Depending on your industry and location, you may need to include specific legal language in your provisional offer letter. Do your research to make sure you’re following all applicable laws and regulations.
4. Provide contact information.
Include your contact information so the new hire can get in touch if they have any questions or concerns about the job offer.
5. Make it personal.
Add a personal touch to the letter by addressing the new hire by name, and including a short paragraph about your excitement to have them join the team.
Provisional Offer Letter Template Examples
Offer Letter: Full-time Position
Greeting: Dear [Name],
Letter Body: We are pleased to offer you the full-time position of [Job Title] at [Company Name]. Your starting salary will be [Salary], and you will be eligible for our company health insurance plan after three months of employment. Your start date will be [Date]. Please let us know if you have any questions or concerns.
Complimentary Close: Sincerely,
Offer Letter: Remote Position
Greeting: Dear [Name],
Letter Body: We are excited to offer you the position of [Job Title] at [Company Name]. This will be a remote position, and your starting salary will be [Salary]. You will be eligible for our company health insurance plan after three months of employment. Your start date will be [Date]. Please let us know if you have any questions or concerns about this position.
Complimentary Close: Best regards,
Offer Letter: Internship
Greeting: Dear [Name],
Letter Body: We are pleased to offer you the internship position of [Job Title] at [Company Name]. This internship will be paid, with a starting salary of [Salary]. Your start date will be [Date]. Please refer to the attached document for more information about the internship program.
Complimentary Close: Thank you,
Offer Letter: Executive Position
Greeting: Dear [Name],
Letter Body: We are thrilled to offer you the executive position of [Job Title] at [Company Name]. Your starting salary will be [Salary], and you will be eligible for our company health insurance plan and 401k plan. Your start date will be [Date]. Please let us know if you have any questions or concerns.
Complimentary Close: Best regards,
Offer Letter: Contract Position
Greeting: Dear [Name],
Letter Body: We are pleased to offer you the contract position of [Job Title] at [Company Name]. Your starting salary will be [Salary], and the contract will be for [Length of Contract]. Please refer to the attached document for more details about this contract position.
Complimentary Close: Thank you,
Offer Letter: Part-time Position
Greeting: Dear [Name],
Letter Body: We are pleased to offer you the part-time position of [Job Title] at [Company Name]. Your starting salary will be [Salary], and you will be eligible for our company health insurance plan after six months of employment. Your start date will be [Date]. Please let us know if you have any questions or concerns.
Complimentary Close: Sincerely,
Offer Letter: Seasonal Position
Greeting: Dear [Name],
Letter Body: We are excited to offer you the position of [Job Title] at [Company Name]. This will be a seasonal position, with a starting salary of [Salary]. Your start date will be [Date], and your last day of employment will be [Last Day of Season]. Please let us know if you have any questions or concerns about this position.
Complimentary Close: Best regards,
Frequently Asked Questions
What should I include in a provisional offer letter?
Your provisional offer letter should include the job title, starting salary, start date, and any benefits or perks that come with the job. You may also need to include legal language depending on your industry and location.
Do I need to include contact information in a provisional offer letter?
Yes – you should include your contact information so the new hire can get in touch with you if they have any questions or concerns about the job offer.
Can I use a provisional offer letter template?
Yes – a provisional offer letter template can be a great starting point for creating your own letter. Just make sure to edit the template to fit your specific needs and the position you’re hiring for.
What if the new hire wants to negotiate the terms of employment?
If the new hire wants to negotiate the terms of employment, you can work with them to come up with a mutually agreeable solution. Just make sure to document any changes to the original offer in writing.
Is a provisional offer letter legally binding?
No – a provisional offer letter is not a legally binding contract. However, it does set the terms of employment, and you should be prepared to honor those terms if the new hire accepts the job offer.
What should I do if the new hire declines the job offer?
If the new hire declines the job offer, you can thank them for considering the position and move on to other candidates. Just make sure to keep any communication professional and courteous.
Conclusion
A well-crafted provisional offer letter can help set the tone for a successful working relationship. By following these tips and using our examples as a starting point, you can create a strong provisional offer letter that outlines the terms of employment clearly and effectively. Good luck!