pre offer letter template

If you are a hiring manager, you know that an effective pre-offer letter can make all the difference in attracting top talent and setting the tone for a successful hiring process. However, writing a pre-offer letter from scratch can be time-consuming and challenging, especially if you are not sure what to include. That’s where a pre-offer letter template comes in.

A pre-offer letter template is a pre-written document that you can customize to your specific needs. It can save you time and effort while still ensuring that your pre-offer letter is professional, effective, and legally compliant. In this article, we will provide you with tips for creating an effective pre-offer letter and examples of pre-offer letter templates that you can use as a starting point.

Tips for Creating an Effective Pre-Offer Letter

Before we dive into the examples, let’s review some tips for creating an effective pre-offer letter:

Example 1: Pre-Offer Letter for Full-Time Employment

Dear [Candidate Name],

We are pleased to offer you the position of [Position Title] at [Company Name], effective [Start Date]. This is a full-time position with a starting salary of [Salary].

We believe that your skills, experience, and personality are an excellent fit for our company, and we are excited to have you join our team. As a [Position Title], you will be responsible for [Job Duties]. We believe that you will excel in this role and contribute to our company’s success.

Please review the attached job description and company policies before accepting this offer. If you have any questions or concerns, please do not hesitate to contact us. We look forward to hearing from you soon.


[Your Name]

Frequently Asked Questions

What should be included in a pre-offer letter?

A pre-offer letter should include the job title, start date, salary, job duties, company policies, and any other relevant information that the candidate needs to know before accepting the offer.

Can I use a pre-offer letter template for different types of job offers?

Yes, a pre-offer letter template can be customized for different types of job offers, such as full-time, part-time, or contract positions. You may need to make some adjustments to the template to reflect the specific terms of the job offer.

Is it legal to make a job offer before conducting a background check?

Yes, it is legal to make a job offer before conducting a background check. However, the offer should be conditional on the results of the background check, and the candidate should be informed of this condition.

What should I do if the candidate wants to negotiate the terms of the offer?

If the candidate wants to negotiate the terms of the offer, you should be open to discussing their concerns and finding a mutually beneficial solution. However, you should also be clear about the limits of what you can offer and what is non-negotiable.

Do I need to include an expiration date in the pre-offer letter?

Yes, it is a good idea to include an expiration date in the pre-offer letter to encourage the candidate to respond in a timely manner. The expiration date should be reasonable and allow the candidate enough time to consider the offer.

What if the candidate declines the offer?

If the candidate declines the offer, you should thank them for their time and let them know that you will keep their resume on file for future opportunities. You may also want to ask for feedback on why they declined the offer to help improve your hiring process.


A pre-offer letter template can be an invaluable tool for hiring managers who want to streamline their hiring process and attract top talent. By following our tips and using the examples provided, you can create an effective and professional pre-offer letter that sets the stage for a successful employment relationship.