When it comes to resigning from a job, it is important to provide your employer with adequate notice. This notice period is typically outlined in your employment contract and can vary depending on the company and the position you hold. In this article, we will be discussing everything you need to know about writing a notice period for resignation letter.
When you decide to leave your job, it is important to provide your employer with a resignation letter that outlines your intention to leave and the amount of notice you are giving them. This notice period can vary, but it is typically between two and four weeks. Your contract should outline the specific notice period required, but if it does not, it is best to err on the side of caution and provide more notice than less. Your resignation letter should be professional, polite, and include the date of your last day of work.
Below are seven examples of “Notice Period For Resignation Letter” with different reasons for resigning, greetings, body, and complimentary close. These examples can be used as a guide and edited as needed for your specific situation.
Personal Reasons:
Greeting:
Dear [Manager’s Name],
Body:
I regret to inform you that I am resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I have decided to leave due to personal reasons that require my immediate attention. I am grateful for the opportunities and experience gained while working here and will ensure a smooth transition of my responsibilities during the notice period.
Complimentary Close:
Sincerely,
[Your Name]
New Job:
Greeting:
Dear [Manager’s Name],
Body:
It is with a heavy heart that I submit my resignation as [Job Title] at [Company Name]. My last day of work will be [Date]. I have accepted a new opportunity that aligns with my career goals, and although I will miss everyone at [Company Name], I am excited about this new chapter in my career. Thank you for the opportunities and experience gained while working here, and I will ensure a smooth transition of my responsibilities during the notice period.
Complimentary Close:
Best regards,
[Your Name]
Relocation:
Greeting:
Dear [Manager’s Name],
Body:
I am writing to inform you of my resignation from my role as [Job Title] at [Company Name]. My last day of work will be [Date]. My family and I will be relocating to another state/country, and unfortunately, I will not be able to continue working with [Company Name]. I would like to express my gratitude for the opportunities provided during my time here and will make sure to transition my responsibilities to ensure a smooth departure.
Complimentary Close:
Warm regards,
[Your Name]
Unhappy with Position:
Greeting:
Dear [Manager’s Name],
Body:
It is with regret that I am submitting my resignation as [Job Title] at [Company Name]. My last day of work will be [Date]. Unfortunately, I have not been able to find job satisfaction in my current position, and I have decided to move on to pursue other opportunities. I would like to thank you and the [Company Name] team for the experience gained during my time here and will ensure a smooth transition of my responsibilities during the notice period.
Complimentary Close:
Thank you,
[Your Name]
Returning to School:
Greeting:
Dear [Manager’s Name],
Body:
I am writing to inform you of my resignation as [Job Title] at [Company Name]. My last day of work will be [Date]. I have decided to return to school to further my education and improve my career prospects. I would like to express my gratitude for the opportunities provided during my time here and will ensure a smooth transition of my responsibilities during the notice period.
Complimentary Close:
Best wishes,
[Your Name]
Health Reasons:
Greeting:
Dear [Manager’s Name],
Body:
It is with regret that I submit my resignation as [Job Title] at [Company Name]. My last day of work will be [Date]. Unfortunately, my health has not been optimal, and I have been advised by my doctor to take some time off work to focus on my recovery. I would like to express my gratitude for the opportunities provided during my time here and will ensure a smooth transition of my responsibilities during the notice period.
Complimentary Close:
Thank you for your understanding,
[Your Name]
Retirement:
Greeting:
Dear [Manager’s Name],
Body:
After much thought and consideration, I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. It is time for me to retire and move on to the next chapter of my life. I would like to express my gratitude for the opportunities provided during my time here and will ensure a smooth transition of my responsibilities during the notice period.
Complimentary Close:
Best regards,
[Your Name]
Related Tips
What to Include in Your Notice Period For Resignation Letter
When writing your notice period for resignation letter, it is important to include:
- Your intention to resign
- The date of your last day of work
- The reason for leaving (optional)
- A thank you to your employer and colleagues for the opportunities and experience gained during your time at the company
- A statement of willingness to ensure a smooth transition of your responsibilities during the notice period
Frequently Asked Questions
How much notice should I give my employer?
The amount of notice you should give your employer depends on your employment contract. It is typically between two and four weeks, but it can vary depending on the company and the position you hold.
Do I need to provide a reason for resigning?
No, you do not need to provide a reason for resigning in your notice period for resignation letter. However, if you have a good relationship with your employer and feel comfortable doing so, you can include a brief explanation for your resignation.
Should I discuss my resignation with my colleagues before submitting my letter?
It is best to discuss your resignation with your manager or HR representative before discussing it with your colleagues. This will ensure that the appropriate steps are taken to transition your responsibilities and minimize disruption to the team.
Can I retract my resignation after submitting my notice period for resignation letter?
It is possible to retract your resignation after submitting your letter, but it can be difficult to do so. It is best to discuss your concerns with your employer as soon as possible and see if there is a way to resolve the issue without resigning.
Do I need to provide a letter of resignation if I am leaving on good terms?
Yes, it is still important to provide a notice period for resignation letter even if you are leaving on good terms. This will ensure that there is a record of your resignation and that your employer has adequate notice to transition your responsibilities.
How can I ensure a smooth transition during my notice period?
You can ensure a smooth transition during your notice period by doing the following:
- Documenting your current projects and responsibilities
- Providing regular updates to your colleagues and manager
- Training your replacement or providing guidance to your colleagues
- Being available for questions and support during the transition period
Conclusion
When resigning from a job, providing adequate notice and a professional resignation letter is important. Your notice period for resignation letter should include your intention to resign, the date of your last day of work, and a thank you to your employer for the opportunities provided during your time at the company. By following these tips and examples, you can ensure a smooth and professional transition from your current job.