If you are looking for a job as an administrative assistant, you will likely need to include a motivation letter with your application. A motivation letter is a document that highlights your skills, experience, and motivation for the position you are applying for. This letter can help you stand out from other applicants and increase your chances of getting hired. In this article, we will provide examples of motivation letters for administrative assistant positions, as well as tips for writing an effective letter.
What is a Motivation Letter for Administrative Assistant?
A motivation letter for administrative assistant is a document that accompanies your resume and provides more detailed information about your qualifications and experience. This letter should explain why you are interested in the position and why you would be the best candidate for the job. It should also highlight any relevant skills or experience you have that make you a good fit for the administrative assistant role.
You can find examples of motivation letters online and edit them as needed to fit your specific situation. However, it’s important to make sure that your letter is unique and tailored to the job you are applying for. Here are seven examples of motivation letters for administrative assistant positions:
Example 1: Applying for an Entry-Level Administrative Assistant Position
Dear Hiring Manager,
I am writing to apply for the entry-level administrative assistant position at your company. I recently graduated from college with a degree in business administration and am eager to start my career in the field.
During my time in college, I completed several internships where I gained experience in data entry, scheduling appointments, and managing files. I am also skilled in Microsoft Office and have excellent communication and organizational skills.
Thank you for considering my application. I look forward to the opportunity to speak with you in person about how I can contribute to your team.
Sincerely,
Jane Doe
Example 2: Highlighting Relevant Experience as an Administrative Assistant
Dear Hiring Manager,
I am excited to apply for the administrative assistant position at your company. With over five years of experience in the field, I am confident in my ability to support your team and contribute to your company’s success.
During my time as an administrative assistant at XYZ Company, I was responsible for managing schedules, coordinating travel arrangements, and preparing reports. I also developed strong communication skills and was able to effectively manage multiple projects at once.
Thank you for considering my application. Please let me know if you need any further information or if you would like to schedule an interview.
Sincerely,
John Smith
Example 3: Emphasizing Customer Service Skills
Dear Recruitment Team,
I am writing to apply for the administrative assistant position at your company. In my previous roles, I developed exceptional customer service skills that I believe would make me a valuable addition to your team.
As a customer service representative at ABC Company, I was responsible for resolving customer complaints, answering inquiries, and processing orders. I was also in charge of managing the company’s social media accounts and responding to customer messages in a timely and professional manner.
Thank you for your consideration. I am excited about the opportunity to contribute to your company’s success.
Regards,
Mary Johnson
Example 4: Applying for a Part-Time Administrative Assistant Position
Dear Hiring Manager,
I am writing to apply for the part-time administrative assistant position at your company. As a current student, I am looking for a flexible part-time job that will allow me to gain experience in the field while pursuing my degree.
Although I have limited work experience, I am highly organized and able to manage my time effectively. I am also proficient in Microsoft Office and have excellent communication skills.
Thank you for considering my application. I look forward to the opportunity to speak with you further about how I can contribute to your team.
Best regards,
David Lee
Example 5: Highlighting Multitasking Skills
Dear Hiring Manager,
I am excited to apply for the administrative assistant position at your company. In my previous role as an administrative assistant at XYZ Corporation, I was responsible for managing multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail.
My experience includes managing schedules, preparing reports, and handling confidential information. I am also proficient in Microsoft Office and have excellent communication and organizational skills.
Thank you for your consideration. I look forward to the opportunity to speak with you further about how I can contribute to your team.
Sincerely,
Alice Wang
Example 6: Emphasizing Attention to Detail
Dear Recruitment Team,
I am writing to apply for the administrative assistant position at your company. As someone who is highly detail-oriented, I believe I would be a valuable addition to your team.
During my time as an administrative assistant at ABC Corporation, I was responsible for managing files, preparing reports, and scheduling appointments. I was also in charge of proofreading documents and ensuring that they were error-free before they were submitted to clients.
Thank you for considering my application. I look forward to the opportunity to speak with you further about how I can contribute to your team.
Best regards,
Emily Chen
Example 7: Applying for a Virtual Administrative Assistant Position
Dear Hiring Manager,
I am writing to apply for the virtual administrative assistant position at your company. As someone who enjoys working independently and is highly organized, I believe I would be a great fit for this role.
During my time as a virtual assistant for several clients, I was responsible for managing schedules, answering emails, and coordinating travel arrangements. I also have experience using various software and tools, such as Asana and Trello, to stay organized and manage projects effectively.
Thank you for considering my application. I look forward to hearing from you soon.
Sincerely,
Michael Kim
Tips for Writing an Effective Motivation Letter for Administrative Assistant
Here are some tips to help you write an effective motivation letter for an administrative assistant position:
1. Address the letter to the appropriate person.
Make sure to address your letter to the appropriate person, such as the hiring manager or recruitment team. This shows that you have done your research and are serious about the position.
2. Keep it concise.
Your motivation letter should be no longer than one page. Keep your sentences short and to the point, and avoid using overly complicated language.
3. Highlight your relevant skills and experience.
Your motivation letter should explain why you are a good fit for the administrative assistant position. Highlight any relevant skills or experience you have, such as proficiency in Microsoft Office or experience managing schedules.
4. Use specific examples.
Use specific examples to illustrate your skills and experience. For example, if you have experience managing schedules, provide an example of a time when you successfully managed multiple calendars.
5. Show enthusiasm for the position.
Your motivation letter should convey your excitement for the administrative assistant position. Show that you are eager to learn, grow, and contribute to the company’s success.
Frequently Asked Questions
Q: What should I include in my motivation letter for an administrative assistant position?
A: Your motivation letter should include your relevant skills and experience, as well as your motivation for the position. It should also be concise and tailored to the job you are applying for.
Q: How long should my motivation letter be?
A: Your motivation letter should be no longer than one page.
Q: Should I include my resume with my motivation letter?
A: Yes, you should include your resume with your motivation letter.
Q: How can I make my motivation letter stand out?
A: You can make your motivation letter stand out by highlighting your relevant skills and experience, using specific examples, and showing enthusiasm for the position.
Q: Should I mention my salary requirements in my motivation letter?
A: It is generally not recommended to mention your salary requirements in your motivation letter. This can be discussed during the interview process if necessary.
Q: How long should I wait to follow up after sending my motivation letter?
A: It is generally recommended to wait about a week before following up after sending your motivation letter. You can follow up with an email or phone call to inquire about the status of your application.
Conclusion
A well-written motivation letter can help you stand out from other applicants and increase your chances of getting hired as an administrative assistant. Use the tips and examples provided in this article to write an effective motivation letter that highlights your skills, experience, and motivation for the position. Good luck!