Are you planning to quit your job and need to write a letter of notice? Here are seven examples of letters to help you get started. You can find more examples online and edit them as needed.
Example 1: Personal Reasons
Dear [Manager’s Name],
I regret to inform you that I am resigning from my position as [Job Title] at [Company Name]. Due to personal reasons, I need to step down from my role effective [Date of Resignation].
Thank you for the support and opportunities provided during my time at the company. I will ensure a smooth transition during my notice period. Please let me know how I can assist with the handover process.
Best regards,
[Your Name]
Example 2: New Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new opportunity and will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date of Resignation].
It was a pleasure working with such a talented team. I appreciate everything I have learned and the opportunities provided during my time at the company. I will ensure a smooth transition during my notice period and assist with the handover process.
Thank you for your understanding.
Best regards,
[Your Name]
Example 3: Unhealthy Work Environment
Dear [Manager’s Name],
It is with regret that I am resigning from my position as [Job Title] at [Company Name]. The working environment has become unhealthy and unbearable, and I can no longer continue in this role.
I will ensure a smooth transition during my notice period and assist with the handover process. Thank you for the opportunities and support provided during my time at the company.
Best regards,
[Your Name]
Example 4: Going Back to School
Dear [Manager’s Name],
I am writing to inform you that I have been accepted into a full-time program at [Name of School] and will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date of Resignation].
Thank you for the support and opportunities provided during my time at the company. I will ensure a smooth transition during my notice period and assist with the handover process.
Best regards,
[Your Name]
Example 5: Health Reasons
Dear [Manager’s Name],
I am resigning from my position as [Job Title] at [Company Name] due to health reasons. My last day of work will be [Date of Resignation].
Thank you for the opportunities and support provided during my time at the company. I will ensure a smooth transition during my notice period and assist with the handover process.
Best regards,
[Your Name]
Example 6: Relocation
Dear [Manager’s Name],
I am writing to inform you that due to personal circumstances, I need to relocate and will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date of Resignation].
It was a pleasure working with the team and I appreciate the opportunities provided during my time at the company. I will ensure a smooth transition during my notice period and assist with the handover process.
Thank you for your understanding.
Best regards,
[Your Name]
Example 7: Company Not Meeting Expectations
Dear [Manager’s Name],
It is with regret that I am resigning from my position as [Job Title] at [Company Name]. The company has not met my expectations and I have decided to pursue other opportunities.
Thank you for the support and opportunities provided during my time at the company. I will ensure a smooth transition during my notice period and assist with the handover process.
Best regards,
[Your Name]
Tips For Writing A Letter Of Notice To Quit Job
When writing a letter of notice to quit your job, keep these tips in mind:
- Be professional and concise.
- Give a reason for your resignation, but keep it positive whenever possible.
- Offer to assist with the handover process and ensure a smooth transition during your notice period.
- Check your employment contract for any notice period requirements.
- Avoid burning bridges or making negative comments about your employer or colleagues.
- Remember to thank your employer for the opportunities provided during your time at the company.
Frequently Asked Questions
What is a letter of notice to quit job?
A letter of notice to quit job is a formal letter written by an employee to their employer, informing them of their intention to resign from their position. The letter typically includes the employee’s name, job title, the date when their resignation will take effect, and a reason for their resignation.
How much notice should I give when quitting my job?
The amount of notice you should give when quitting your job depends on your employment contract and your employer’s policies. Generally, employees are expected to give at least two weeks’ notice, but some contracts may require longer notice periods. Check your employment contract or with your HR department to determine the appropriate notice period.
Do I have to give a reason for quitting my job?
No, you do not have to give a reason for quitting your job in your letter of notice. However, it is usually a good practice to provide a reason, as it can help maintain a positive relationship with your employer and colleagues. Keep the reason positive whenever possible, and avoid making negative comments about your employer or coworkers.
Can I resign from my job over email?
While it is generally recommended to resign in person or over the phone, it may be acceptable to resign over email if you cannot do so in person. However, be sure to follow up with a hard copy of your resignation letter to your employer, and ensure that you provide the appropriate notice period as required by your employment contract.
Can my employer reject my resignation?
No, your employer cannot reject your resignation. However, they may request that you provide a longer notice period or help with the handover process, particularly if your role is critical to the company’s operations. It is important to remain professional and cooperative during the resignation process to maintain a positive relationship with your employer and colleagues.
What should I do if I change my mind after submitting my letter of notice?
If you change your mind after submitting your letter of notice, you should speak with your employer as soon as possible to discuss the situation. Depending on the circumstances, your employer may be willing to rescind your resignation, or you may need to negotiate a new agreement. However, keep in mind that your employer is not obligated to accommodate your request to withdraw your resignation.
Conclusion
Writing a letter of notice to quit your job can be a daunting task, but it is an important step in your career journey. By following these tips and using the templates provided, you can ensure a smooth transition and maintain a positive relationship with your employer and colleagues.