If you need to write a letter of intent to the Bureau of Internal Revenue (BIR) in the Philippines, you may feel overwhelmed or unsure of where to start. However, with a few key tips and some examples to guide you, you can create a strong and effective letter that clearly communicates your intentions and needs. Below, you will find tips, examples, and answers to frequently asked questions about writing a letter of intent sample for BIR.
Examples of Letter of Intent Sample for BIR
Applying for a Tax Exemption Certificate
Dear Sir/Madam,
I am writing to express my intention to apply for a Tax Exemption Certificate from the BIR. As a non-profit organization serving underprivileged children, we believe that we meet the criteria for this exemption.
Our organization is registered with the Securities and Exchange Commission and has been operating for three years. We have attached all of the necessary documents to support our application, including our Articles of Incorporation, By-Laws, and Financial Statements.
We appreciate your time in considering our application and look forward to hearing from you soon.
Sincerely,
[Your Name]
Requesting a Tax Clearance Certificate
Dear BIR Officer,
I am writing to request a Tax Clearance Certificate for my business, [Business Name]. As we prepare to renew our business permit, we require this certificate as proof of our compliance with all tax obligations.
We have attached all of the necessary documents to support our request, including our latest Tax Returns and Financial Statements. We have also settled all of our tax liabilities for the previous year.
We appreciate your prompt attention to this matter and look forward to receiving our Tax Clearance Certificate. Thank you.
Respectfully,
[Your Name]
Request for Extension of Time to File Tax Returns
To Whom It May Concern,
I am writing to formally request an extension of time to file my Tax Returns for the previous year. Due to unforeseen circumstances, I was not able to complete the necessary filings within the prescribed deadline.
I am willing to settle any penalties that may apply as a result of this extension request. I have included all of the required documents to support my request, including a detailed explanation of the circumstances that have led to my inability to file on time.
Thank you for your understanding and consideration in this matter.
Best regards,
[Your Name]
Request for Tax Refund
Dear BIR Officer,
I am writing to request a refund of excess taxes paid during the previous year. After reviewing my Tax Returns, I have determined that I am eligible for a refund based on the amount of tax paid and the deductions that I have claimed.
I have attached all of the necessary documents to support my request, including my Tax Returns and the corresponding receipts and invoices. I would appreciate your prompt attention to this matter.
Thank you for your assistance in this regard.
Sincerely,
[Your Name]
Request for Tax Clearance for Property Sale
Dear BIR Officer,
I am writing to request a Tax Clearance Certificate for the sale of my property located at [Property Address]. As part of the process of transferring the title of the property, I need to obtain this certificate as proof of my compliance with all relevant tax obligations.
I have attached all of the necessary documents to support my request, including the Deed of Sale and the latest Tax Declaration for the property. I appreciate your prompt attention to this matter.
Thank you for your assistance.
Respectfully,
[Your Name]
Request for Change of Tax Status
To Whom It May Concern,
I am writing to request a change in my tax status from individual to head of household. I have recently become the sole provider for my children and believe that I am eligible for this status change.
I have attached all of the necessary documents to support my request, including my birth certificate and the birth certificates of my children. I appreciate your prompt attention to this matter.
Thank you for your assistance in this regard.
Sincerely,
[Your Name]
Tips for Writing a Letter of Intent Sample for BIR
Provide Clear and Concise Information
When writing your letter of intent, make sure to provide clear and concise information about your request or intention. Use simple language and avoid unnecessary details or information that may confuse the reader.
Attach Supporting Documents
Include all of the necessary documents to support your request or intention. This will help BIR officers to process your request more efficiently and accurately.
Use Formal Language and Tone
Use formal language and tone when writing your letter of intent. This will demonstrate your professionalism and respect for the BIR and its officers.
Be Polite and Gracious
Use polite and gracious language throughout your letter of intent. This will help to create a positive impression and may increase the likelihood of a favorable response.
Proofread and Edit Your Letter
Before submitting your letter of intent, make sure to proofread and edit it carefully. Check for spelling and grammar errors, typos, and any other mistakes that may detract from the clarity and effectiveness of your message.
Frequently Asked Questions About Letter of Intent Sample for BIR
What is a letter of intent for BIR?
A letter of intent for BIR is a formal document that communicates your intentions or requests to the Bureau of Internal Revenue in the Philippines. This letter may be used for a variety of purposes, such as applying for tax exemptions or requesting a tax refund.
What should I include in my letter of intent?
Your letter of intent should include a clear and concise explanation of your intentions or requests, as well as any supporting documents that may be required. Be sure to use formal language and tone, and to proofread and edit your letter carefully before submitting it.
How long should my letter of intent be?
Your letter of intent should be long enough to clearly communicate your intentions or requests, but not so long as to become unwieldy or confusing. Aim for a length of 40 to 50 sentences.
What should I put in the greeting of my letter?
Your greeting should be polite and respectful, and should use the appropriate title and name of the BIR officer or department to whom you are addressing the letter. Examples include “Dear Sir/Madam,” or “To Whom It May Concern.”
What should I put in the body of my letter?
The body of your letter should explain your intentions or requests in clear and concise language. Use simple and direct language, and avoid unnecessary details or jargon that may confuse the reader.
What should I put in the complimentary close of my letter?
Your complimentary close should be polite and respectful, and should include a formal closing such as “Sincerely” or “Respectfully.” Be sure to sign your name and include any relevant contact information.
Conclusion
Writing a letter of intent for BIR may seem daunting, but with the right tips and examples, you can create a strong and effective document that clearly communicates your intentions or requests. Be sure to use formal language and tone, provide clear and concise information, and attach all of the necessary supporting documents. Proofread and edit your letter carefully before submitting it, and be polite and gracious throughout. With these tips and examples, you can create a letter of intent that will help you achieve your goals with the BIR.