Looking for an informal offer letter template? You’ve come to the right place. In this article, we’ll provide tips for writing an effective letter and seven examples to help you get started. Whether you’re a small business owner or a hiring manager at a large corporation, these templates will save you time and ensure that you’re communicating important information to potential employees in a clear and professional manner.
Tips for Writing an Informal Offer Letter
When writing an informal offer letter, keep these tips in mind:
- Start with a title that clearly states the purpose of the letter.
- Use a friendly, conversational tone that reflects your company culture.
- Include a clear and concise job description and salary information.
- Specify the start date and any important details about the position.
- End the letter with a positive and welcoming tone, encouraging the candidate to accept the offer.
- Provide examples to help guide you as you write your own letter.
- Edit the template as needed to fit your company’s specific needs.
Examples of Informal Offer Letter Templates
Entry-Level Position
Greeting:
Dear [Candidate],
Letter Body:
We are pleased to offer you the position of [Job Title] at [Company Name]. Your starting salary will be [$X per hour/year]. Your responsibilities will include [list of duties]. We are excited to have you join our team and look forward to your positive impact on our company. Please let us know if you have any questions or concerns.
Complimentary Close:
Sincerely,
[Your Name]
Remote Position
Greeting:
Hi [Candidate],
Letter Body:
Congratulations! We are excited to offer you the position of [Job Title] at [Company Name]. This will be a remote position, with a starting salary of [$X per hour/year]. Your responsibilities will include [list of duties]. We’re confident that you’ll be a great addition to our team and can’t wait to get started. Let us know if you have any questions or concerns.
Complimentary Close:
Best regards,
[Your Name]
Freelance Position
Greeting:
Hi [Candidate],
Letter Body:
Thank you for your interest in working with us. We would like to offer you the position of [Job Title]. This is a freelance position with a starting rate of [$X per hour/project]. Your responsibilities will include [list of duties]. We appreciate your flexibility and attention to detail, and we can’t wait to see what you can accomplish as part of our team. Please let us know if you have any questions or concerns.
Complimentary Close:
Best regards,
[Your Name]
Part-Time Position
Greeting:
Dear [Candidate],
Letter Body:
We are pleased to offer you the part-time position of [Job Title] at [Company Name]. Your starting salary will be [$X per hour/year]. Your responsibilities will include [list of duties]. We appreciate your commitment to our company and can’t wait to see what you can accomplish in this role. Please let us know if you have any questions or concerns.
Complimentary Close:
Sincerely,
[Your Name]
Internship Position
Greeting:
Dear [Candidate],
Letter Body:
We are thrilled to offer you the internship position of [Job Title] at [Company Name]. Although this is an unpaid position, you will gain valuable experience and connections in the industry. Your responsibilities will include [list of duties]. We appreciate your passion and dedication and can’t wait to see what you can accomplish during your time with us. Please let us know if you have any questions or concerns.
Complimentary Close:
Best regards,
[Your Name]
Temporary Position
Greeting:
Hello [Candidate],
Letter Body:
We are pleased to offer you the temporary position of [Job Title] at [Company Name]. Your starting salary will be [$X per hour/year]. Your responsibilities will include [list of duties]. We appreciate your flexibility and willingness to help us out during this time. Please let us know if you have any questions or concerns.
Complimentary Close:
Sincerely,
[Your Name]
Promotion
Greeting:
Dear [Candidate],
Letter Body:
Congratulations! We are pleased to offer you the promotion to [New Job Title] at [Company Name]. Your new salary will be [$X per hour/year]. Your new responsibilities will include [list of duties]. We appreciate your hard work and dedication to our company, and we can’t wait to see how you excel in this new role. Please let us know if you have any questions or concerns.
Complimentary Close:
Best regards,
[Your Name]
Frequently Asked Questions
What is an informal offer letter?
An informal offer letter is a document that is used to offer a job position to a candidate in a less formal way than a traditional job offer letter. It typically includes the basic details about the position, such as the job title, starting salary, and start date, but may be more casual in tone and structure than a formal letter.
Why use an informal offer letter?
Using an informal offer letter can help create a more relaxed and welcoming environment for the candidate, which can help to improve their overall experience with your company. It can also be a faster and more efficient way to communicate the details of the job offer.
What should be included in an informal offer letter?
An informal offer letter should include the job title, starting salary, start date, and any other important details about the position. It should also include a clear and positive tone, welcoming the candidate to the company and encouraging them to accept the offer.
How should I format an informal offer letter?
An informal offer letter should be formatted in a way that reflects your company culture and values. Use a friendly and conversational tone, and organize the letter in a way that is easy to read and understand.
How can I customize an informal offer letter template?
You can customize an informal offer letter template by editing the details to fit your specific needs. Make sure to include the job title, starting salary, start date, and any other important details about the position. You can also add your own personal touches, such as a brief introduction about your company or a personalized message to the candidate.
What if the candidate doesn’t accept the offer?
If the candidate doesn’t accept the offer, it’s important to thank them for their time and let them know that you’re still interested in working with them in the future. Keep the lines of communication open and let them know that they are always welcome to apply for other positions within your company.
How soon should I send an informal offer letter?
You should send an informal offer letter as soon as possible after making the decision to offer the candidate the position. This will help to create a positive impression and ensure that the candidate knows that they are a top priority for your company.
Conclusion
An informal offer letter can help to create a more relaxed and welcoming environment for potential employees, while also providing important details about the job position. Use the tips and examples provided in this article to write your own effective letter and attract the best candidates to your company.