Resigning from a job can be stressful, but it’s important to complete the process professionally. One crucial step in this process is to send a full and final settlement letter after resignation. This letter is a formal request for the settlement of all outstanding dues between the employee and employer. It is important to write this letter carefully as it can affect your future job prospects. In this article, we’ll provide examples of full and final settlement letters and tips on how to write them effectively.
Examples of Full And Final Settlement Letter After Resignation
Unpaid Salary
Dear [Employer’s Name],
I hope this letter finds you in good health. I am writing this letter to request the settlement of my unpaid salary for the month of [Month]. As per my knowledge, my salary has not been credited to my account. I request you to settle all outstanding dues related to my employment with your organization. I would appreciate it if you could do this as soon as possible.
Thank you for your cooperation.
Sincerely,
[Your Name]
Unpaid Bonus
Dear [Employer’s Name],
I am writing this letter to request the settlement of my unpaid bonus for the financial year [Year]. As per my employment contract, I am entitled to receive a bonus based on my performance. However, I have not received my bonus for the said year. I request you to settle all outstanding dues related to my employment with your organization.
Thank you for your cooperation.
Best regards,
[Your Name]
Unpaid Leave Days
Dear [Employer’s Name],
I hope this letter finds you well. I am writing this letter to request the settlement of my unpaid leave days. As per my knowledge, I have [Number of Leave Days] unpaid leave days. I request you to settle all outstanding dues related to my employment with your organization.
Thank you for your cooperation.
Best regards,
[Your Name]
Unpaid Commission
Dear [Employer’s Name],
I am writing this letter to request the settlement of my unpaid commission. As per my employment contract, I am entitled to receive a commission based on my sales performance. However, I have not received my commission for the previous quarter. I request you to settle all outstanding dues related to my employment with your organization.
Thank you for your cooperation.
Sincerely,
[Your Name]
Unpaid Expenses
Dear [Employer’s Name],
I hope this letter finds you in good health. I am writing this letter to request the settlement of my unpaid expenses. As per my knowledge, I have submitted all the necessary bills and receipts for the expenses incurred during my employment with your organization. However, I have not received reimbursement for these expenses. I request you to settle all outstanding dues related to my employment with your organization.
Thank you for your cooperation.
Best regards,
[Your Name]
Full and Final Settlement
Dear [Employer’s Name],
I am writing this letter to request the full and final settlement of all outstanding dues related to my employment with your organization. This includes my unpaid salary, bonus, leave days, commission, and expenses. I request you to settle all outstanding dues and provide me with a copy of my full and final settlement.
Thank you for your cooperation.
Sincerely,
[Your Name]
Tips for Writing Full And Final Settlement Letter After Resignation
Be concise
Stick to the point and avoid unnecessary details. Keep your letter brief and to the point, focusing only on the outstanding dues.
Use a professional tone
Your letter should be formal and professional. Use a polite tone and avoid using any negative language in your letter.
Include all necessary details
Make sure to include all necessary details such as your name, employee ID, and the period of your employment. Also, mention the exact amount due to you.
Attach supporting documents
Attach any supporting documents such as bills, receipts or salary slips. This will make it easier for your employer to process your settlement.
Proofread your letter
Make sure to proofread your letter thoroughly before sending it. Check for any errors in spelling, grammar, or punctuation.
Frequently Asked Questions (FAQs)
Q: When should I send a full and final settlement letter after resignation?
A: You should send the letter after your last working day. This will give your employer enough time to process your settlement.
Q: What should I include in my settlement letter?
A: Your letter should include your name, employee ID, period of employment, exact amount due to you, and any supporting documents such as bills, receipts or salary slips.
Q: Should I mention the reason for resignation in my settlement letter?
A: No, your settlement letter should only focus on outstanding dues related to your employment with your organization.
Q: What happens if my employer does not settle my dues?
A: You may need to approach the labor court or seek legal advice if your employer does not settle your dues within a reasonable period of time.
Q: Can I negotiate the settlement amount mentioned in the letter?
A: Yes, you can negotiate the settlement amount with your employer. However, this should be done before sending the settlement letter.
Q: Can I send the settlement letter via email?
A: Yes, you can send the settlement letter via email. However, it is recommended to send a hard copy of the letter as well.
Conclusion
Sending a full and final settlement letter after resignation is an important step in completing the resignation process. By following the tips mentioned in this article and using the sample letters provided, you can ensure that your settlement letter is professional, concise and effective. Remember to keep a copy of the letter for your records and follow up with your employer if necessary.