As a landlord, there may be times when you need to provide a reference letter for your tenant. This letter can help your tenant secure a new rental property or even a job. However, writing a reference letter can be time-consuming and overwhelming. That’s why we’ve created a free tenant reference letter template that you can use as a guide.
Our free tenant reference letter template is designed to help landlords create a reference letter quickly and easily. The template includes all of the essential elements of a reference letter, such as the tenant’s name, address, and rental history. All you have to do is fill in the blanks with your tenant’s information and your own personal experiences with the tenant.
Our template is customizable, so you can edit it as needed to fit your specific situation. You can also use our template as a starting point to create your own reference letter. Our template is free to use and can save you time and effort when creating a reference letter for your tenant.
You can find examples of our free tenant reference letter template below. Feel free to use these examples as a guide when creating your own reference letter. You can edit them as needed to fit your specific situation.
Tips
1. Include all of the essential information
When writing a tenant reference letter, be sure to include all of the essential information, such as the tenant’s name, address, and rental history. You should also include your own contact information and the date the letter was written.
2. Be honest and objective
When writing a reference letter, it’s important to be honest and objective. Don’t exaggerate or embellish the tenant’s qualities, but don’t be overly critical either. Stick to the facts and be fair in your assessment of the tenant.
3. Use a professional tone
When writing a reference letter, use a professional tone. Avoid using slang or informal language. Use proper grammar and punctuation, and be sure to spell-check your letter before sending it.
4. Keep it brief and to the point
When writing a reference letter, keep it brief and to the point. Don’t ramble on or include unnecessary information. Stick to the essential details and keep your letter concise.
5. Offer to provide additional information
In your reference letter, offer to provide additional information if needed. Include your contact information so that the recipient can reach out to you if they have any questions or need further clarification.
6. Proofread your letter
Before sending your reference letter, be sure to proofread it carefully. Check for spelling and grammar errors, and make sure all of the information is accurate and up-to-date.
Example 1: Rental Application
Dear [Landlord’s name],
I am writing to recommend [Tenant’s name] as a tenant. [Tenant’s name] has been a tenant in my property for [length of tenancy], and I have been extremely satisfied with their tenancy.
[Tenant’s name] has been an excellent tenant, always paying their rent on time and keeping the property clean and well-maintained. They have been respectful of the property and their neighbors, and have never caused any problems or disturbances.
I would highly recommend [Tenant’s name] as a tenant. If you have any questions or need further information, please do not hesitate to contact me.
Sincerely,
[Your name]
Example 2: Job Application
Dear [Hiring Manager’s name],
I am writing to recommend [Tenant’s name] for the [job title] position at your company. [Tenant’s name] was a tenant in my property for [length of tenancy], and I have been impressed with their professionalism and work ethic.
[Tenant’s name] was always reliable and responsible as a tenant, paying their rent on time and keeping the property clean and well-maintained. They were also respectful of their neighbors and the property, and never caused any disturbances.
Based on my experience with [Tenant’s name], I believe they would be an excellent fit for the [job title] position. They are hard-working, dependable, and have excellent communication skills. I highly recommend [Tenant’s name] for the position.
If you have any questions or need further information, please do not hesitate to contact me.
Sincerely,
[Your name]
Example 3: Credit Check
Dear Sir or Madam,
I am writing to provide a reference for [Tenant’s name] with regards to their creditworthiness. [Tenant’s name] has been a tenant in my property for [length of tenancy], and I have found them to be a responsible and reliable tenant.
[Tenant’s name] has always paid their rent on time and in full, and has never had any issues with late payments or missed payments. They have also taken care of the property and have never caused any damages or disturbances.
Based on my experience with [Tenant’s name], I believe they would be an excellent candidate for a credit check. They are financially responsible and have a strong track record of paying their bills on time. I highly recommend [Tenant’s name] for a credit check.
If you have any questions or need further information, please do not hesitate to contact me.
Sincerely,
[Your name]
Example 4: Rental History
Dear [Landlord’s name],
I am writing to recommend [Tenant’s name] as a tenant. [Tenant’s name] has been a tenant in my property for [length of tenancy], and I have been extremely satisfied with their tenancy.
[Tenant’s name] has been an excellent tenant, always paying their rent on time and keeping the property clean and well-maintained. They have also been respectful of their neighbors and the property, and have never caused any problems or disturbances.
Based on my experience with [Tenant’s name], I believe they would make an excellent tenant for your property. They have a strong rental history and are reliable and responsible tenants. I highly recommend [Tenant’s name] as a tenant.
If you have any questions or need further information, please do not hesitate to contact me.
Sincerely,
[Your name]
Example 5: Character Reference
Dear [Recipient’s name],
I am writing to provide a character reference for [Tenant’s name]. [Tenant’s name] has been a tenant in my property for [length of tenancy], and I have been extremely impressed with their character and integrity.
[Tenant’s name] has always been honest, respectful, and responsible as a tenant. They have treated the property and their neighbors with care and consideration, and have never caused any disturbances or problems.
Based on my experience with [Tenant’s name], I believe they would make an excellent candidate for [purpose of reference]. They are trustworthy, reliable, and have a strong sense of responsibility. I highly recommend [Tenant’s name] for [purpose of reference].
If you have any questions or need further information, please do not hesitate to contact me.
Sincerely,
[Your name]
Example 6: Lease Renewal
Dear [Tenant’s name],
I am pleased to inform you that I would like to renew your lease for another [length of lease] term. You have been an excellent tenant, always paying your rent on time and taking care of the property.
As you know, I require a reference letter as part of the lease renewal process. I would be happy to provide a reference letter for you based on your tenancy in my property. You have been a responsible and reliable tenant, and I have been satisfied with your tenancy.
Please let me know if you would like me to provide a reference letter, and if there is anything else you need from me to renew your lease. I would be happy to discuss any concerns or questions you may have.
Sincerely,
[Your name]
Example 7: Eviction History
Dear Sir or Madam,
I am writing to provide a reference for [Tenant’s name] with regards to their eviction history. [Tenant’s name] has been a tenant in my property for [length of tenancy], and I have not had any issues with eviction proceedings or non-payment of rent.
[Tenant’s name] has always paid their rent on time and in full, and has been a responsible and reliable tenant. They have taken care of the property and have not caused any damages or disturbances during their tenancy.
Based on my experience with [Tenant’s name], I believe they have a strong track record of responsible tenancy and would be a good candidate for renting your property. I highly recommend [Tenant’s name] for tenancy.
If you have any questions or need further information, please do not hesitate to contact me.
Sincerely,
[Your name]
Frequently Asked Questions
Can I customize the template to fit my specific situation?
Yes, our template is customizable, so you can edit it as needed to fit your specific situation. You can also use our template as a starting point to create your own reference letter.
Do I have to use the examples provided?
No, you can use our examples as a guide when creating your own reference letter. You can edit them as needed to fit your specific situation.
Is the template really free?
Yes, our template is completely free to use. We created it to help landlords save time and effort when creating a reference letter for their tenant.
What should I include in my tenant reference letter?
Your tenant reference letter should include the tenant’s name, address, and rental history. It should also include your personal experiences with the tenant and your assessment of their character and reliability. Be sure to keep your letter brief and to the point.
What tone should I use in my tenant reference letter?
You should use a professional tone in your tenant reference letter. Avoid using slang or informal language. Use proper grammar and punctuation, and be sure to spell-check your letter before sending it.
What if I don’t have a lot of experience with the tenant?
If you don’t have a lot of experience with the tenant, be honest in your reference letter. Stick to the facts and be fair in your assessment of the tenant. If you don’t feel comfortable providing a reference, you can politely decline.
Can I provide a bad reference for a tenant?
Yes, you can provide a bad reference for a tenant if you feel it is warranted. However, be sure to stick to the facts and be fair in your assessment of the tenant. If you provide a bad reference, be prepared for potential legal action from the tenant.
Conclusion
Providing a reference letter for your tenant can be an important part of the rental process. Our free tenant reference letter template can help you create a letter quickly and easily. By following the tips and examples provided, you can create a professional reference letter that will help your tenant secure their next rental property or job.