If you are a manager or HR professional, you may need to draft an extension of employment contract letter for your staff. This letter is used to inform employees that their employment contract is being extended for a specified period. In this article, we will provide you with some sample letters that you can edit and use for your employees.
The following is a collection of sample letters for the extension of employment contracts. These templates can be modified to suit your needs, and we recommend that you consult with your legal advisor before using them.
Extension of employment contract letters are used to notify employees that their current contract is being extended for a specified period. The letter should detail the terms of the extension, including the new end date, any changes to the employee’s duties or compensation, and any other relevant information.
When it comes to drafting an extension of employment contract letter, it is important to be clear and concise. The letter should clearly state the reason for the extension, the duration of the extension, and any other relevant information.
Below are seven examples of extension of employment contract letter samples that you can use for your employees. Feel free to edit them as needed to suit your specific needs.
Example 1: Contract Extension Due to Project Delay
Dear [Employee Name],
I am writing to inform you that your employment contract with [Company Name] is being extended due to the delay in completion of the [Project Name]. Your contract will now end on [New Contract End Date].
Your duties and responsibilities will remain the same during the extended period, and your pay and benefits will continue as before. We appreciate your hard work and dedication to the project and look forward to its successful completion.
Best regards,
[Your Name]
Example 2: Contract Extension for Maternity Leave
Dear [Employee Name],
I am writing to inform you that your employment contract with [Company Name] is being extended due to your maternity leave. Your contract will now end on [New Contract End Date].
Your duties and responsibilities will remain the same during the extended period, and you will receive the same pay and benefits as before. We wish you all the best during this exciting time and look forward to your return to work.
Best regards,
[Your Name]
Example 3: Contract Extension for Performance Improvement
Dear [Employee Name],
I am writing to inform you that your employment contract with [Company Name] is being extended due to your recent performance improvement plan. Your contract will now end on [New Contract End Date].
Your new target goals and objectives are attached herewith for your reference. Please do not hesitate to reach out for any assistance that you may need during this time. We appreciate your commitment to improving your work and look forward to seeing your progress.
Best regards,
[Your Name]
Example 4: Contract Extension for Special Project
Dear [Employee Name],
I am writing to inform you that your employment contract with [Company Name] is being extended due to your involvement in the [Special Project Name]. Your contract will now end on [New Contract End Date].
Your duties and responsibilities during the extended period will focus solely on the special project, and your pay and benefits will continue as before. We appreciate your dedication to the project and look forward to its successful completion.
Best regards,
[Your Name]
Example 5: Contract Extension for Medical Leave
Dear [Employee Name],
I am writing to inform you that your employment contract with [Company Name] is being extended due to your medical leave. Your contract will now end on [New Contract End Date].
Your duties and responsibilities will remain the same during the extended period, and you will receive the same pay and benefits as before. We wish you all the best during this time and look forward to your return to work.
Best regards,
[Your Name]
Example 6: Contract Extension for Temporary Position
Dear [Employee Name],
I am writing to inform you that your employment contract with [Company Name] is being extended due to your temporary position. Your contract will now end on [New Contract End Date].
Your duties and responsibilities will remain the same during the extended period, and you will receive the same pay and benefits as before. We appreciate your hard work and dedication during this period and look forward to your continued contributions.
Best regards,
[Your Name]
Example 7: Contract Extension for Probationary Period
Dear [Employee Name],
I am writing to inform you that your employment contract with [Company Name] is being extended due to your probationary period. Your contract will now end on [New Contract End Date].
We have been pleased with your work so far and believe that an extension will give us sufficient time to make a final determination. During the extended period, your duties and responsibilities will remain the same, and you will receive the same pay and benefits as before.
Best regards,
[Your Name]
Tips for Writing an Extension of Employment Contract Letter
When drafting an extension of employment contract letter, keep the following tips in mind:
- Be clear and concise in your language.
- Include all relevant details, such as the reason for the extension and the new end date.
- Consult with your legal advisor before finalizing the letter.
- Consider the tone of the letter and ensure that it is professional and respectful.
- Be timely in your delivery of the letter to the employee.
Frequently Asked Questions
What is an extension of employment contract letter?
An extension of employment contract letter is a document used to inform an employee that their current contract is being extended for a specified period. The letter should detail the terms of the extension, including the new end date, any changes to the employee’s duties or compensation, and any other relevant information.
What should be included in an extension of employment contract letter?
An extension of employment contract letter should include the reason for the extension, the duration of the extension, and any changes to the employee’s duties or compensation. The letter should also be clear and concise, professional and respectful in tone, and delivered in a timely manner.
Is it necessary to consult with a legal advisor before sending an extension of employment contract letter?
It is recommended that you consult with your legal advisor before sending an extension of employment contract letter to ensure that it complies with all legal requirements and protects your company’s interests.
What is the proper tone for an extension of employment contract letter?
The tone of an extension of employment contract letter should be professional and respectful. It should convey the necessary information clearly and succinctly while also expressing appreciation for the employee’s contributions.
When should an extension of employment contract letter be delivered to the employee?
An extension of employment contract letter should be delivered to the employee with sufficient time for them to review and respond before the current contract expires. The specific timing may vary depending on the reasons for the extension and the terms of the original contract.
Can an extension of employment contract letter be used to make changes to an employee’s terms of employment?
Yes, an extension of employment contract letter can be used to make changes to an employee’s terms of employment, such as their duties or compensation, as long as these changes are communicated clearly and in compliance with all legal requirements.
Conclusion
An extension of employment contract letter is an important document that should be drafted with care and attention to detail. By following the tips outlined in this article and using the sample letters provided, you can ensure that your employees receive clear and professional communication about their contract extensions.