If you are a working professional, you must have had to deal with the extension of your employment contract. It is important to communicate your extension request through a formal letter. In this article, we will provide you with examples of sample letter of extension of contract of employment that you can use as a reference.
When your employment contract is about to expire, it is essential to request an extension to continue working with the company. In such a case, you need to draft a formal letter to request the extension. In this article, we will provide you with examples of sample letter of extension of contract of employment that you can use as a reference.
The sample letters provided in this article can help you draft your own letter of extension of contract of employment. These letters are customizable, and you can edit them as per your specific requirements. By following these templates, you can ensure that your letter is professional and clearly communicates your request to the employer.
Let’s take a look at some examples of sample letters of extension of contract of employment that you can use as a reference.
Personal Reasons
Dear [Employer’s Name],
I am writing to request an extension of my employment contract for another year. The reason for this request is that I have some personal matters that I need to attend to, and I am unable to do so within the current duration of my contract.
Please let me know your thoughts on this matter, and I look forward to your response.
Best regards,
[Your Name]
Project Extension
Dear [Employer’s Name],
I am writing to request an extension of my employment contract for six months. This request is made in light of the current project that I am working on, which will not be completed within the current duration of my contract.
Please let me know your thoughts on this matter, and I look forward to your response.
Sincerely,
[Your Name]
Maternity Leave
Dear [Employer’s Name],
I am writing to request an extension of my employment contract for six months. The reason for this request is that I will be taking maternity leave, and I would like to take advantage of the maternity leave policy provided by the company.
Please let me know your thoughts on this matter, and I look forward to your response.
Best regards,
[Your Name]
Medical Reasons
Dear [Employer’s Name],
I am writing to request an extension of my employment contract for three months. The reason for this request is that I have been diagnosed with a medical condition, and I would like to complete my treatment before the end of the contract term.
Please let me know your thoughts on this matter, and I look forward to your response.
Sincerely,
[Your Name]
Further Education
Dear [Employer’s Name],
I am writing to request an extension of my employment contract for six months. The reason for this request is that I have been accepted into a further education program, and I would like to complete the program before the end of the contract term.
Please let me know your thoughts on this matter, and I look forward to your response.
Best regards,
[Your Name]
Relocation
Dear [Employer’s Name],
I am writing to request an extension of my employment contract for six months. The reason for this request is that I will be relocating, and I would like to complete my relocation and settle in before the end of the contract term.
Please let me know your thoughts on this matter, and I look forward to your response.
Sincerely,
[Your Name]
Tips for Writing an Extension of Contract of Employment Letter
When drafting a letter of extension of contract of employment, keep the following tips in mind:
- Make sure to request the extension well in advance of the contract expiration date.
- Clearly state the reason for the extension.
- Mention the duration of the extension you are requesting.
- Be professional and polite in your tone.
- Express gratitude for the opportunity to work with the employer.
- Ensure that your letter is free of grammatical errors and spelling mistakes.
Frequently Asked Questions
Q: Is it possible to extend my employment contract more than once?
A: Yes, it is possible to request multiple extensions of your employment contract. However, you will need to communicate your request well in advance and provide a valid reason for the extension each time.
Q: How do I make sure that my extension request is approved?
A: There is no surefire way to guarantee that your extension request will be approved. However, if you provide a valid reason for the extension and communicate your request in a professional and polite manner, there is a higher chance of your request being approved.
Q: What happens if my extension request is rejected?
A: If your extension request is rejected, you will need to complete your work within the current duration of your contract. Alternatively, you can look for other opportunities and start applying for new jobs.
Q: How long before my contract expiration should I submit an extension request?
A: It is advisable to submit your extension request at least two to three months before your contract expiration date.
Q: Can I negotiate the terms of my extension?
A: Yes, you can negotiate the terms of your extension. However, you will need to clearly communicate your requirements to the employer and provide valid reasons for your requests.
Q: Should I mention my salary in the extension request?
A: No, you should not mention your salary in the extension request. The extension request should only focus on the duration of the extension and the reason for the request.
Conclusion
Drafting a formal letter of extension of contract of employment is an important process that every working professional may need to go through. By using the examples provided in this article, you can draft your own letter that is professional, polite, and clear in communication. It is important to remember that your letter should be customized as per your specific requirements, and you should request the extension well in advance of the contract expiration date.