Resigning from a job can be a difficult decision, but it is important to do it properly. Writing a resignation letter is a professional way to inform your employer of your intentions. In this article, we provide examples of resignation letters for different situations. You can find the one that suits your circumstances and edit it as needed.
Example 1: Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [position] at [company]. I have enjoyed working with the team and appreciate the opportunities for professional growth that I have had.
Unfortunately, due to personal reasons, I am no longer able to continue in this role. My last day of work will be [date]. I will ensure that I complete all outstanding tasks and assist in the transition of my responsibilities to a new team member.
Thank you for your understanding.
Sincerely,
[Your Name]
Example 2: Better Offer
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [position] at [company]. I have been offered a new opportunity that aligns with my career goals and aspirations.
My last day of work will be [date]. I am committed to ensuring a smooth transition and will assist in any way I can during this time.
Thank you for the support and opportunities provided during my time at [company].
Sincerely,
[Your Name]
Example 3: Retirement
Dear [Manager’s Name],
After careful consideration, I have decided to retire from my position as [position] at [company]. My time at [company] has been enjoyable, and I want to thank you and the rest of the team for the support and opportunities provided.
My last day of work will be [date]. I am committed to ensuring a smooth transition and will assist in any way I can during this time.
Thank you again for everything.
Sincerely,
[Your Name]
Example 4: Relocation
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [position] at [company]. My family and I have decided to relocate to [location] for personal reasons.
My last day of work will be [date]. I am committed to ensuring a smooth transition and will assist in any way I can during this time.
Thank you for the support and opportunities provided during my time at [company].
Sincerely,
[Your Name]
Example 5: Unhappy with the Company
Dear [Manager’s Name],
It is with regret that I am resigning from my position as [position] at [company]. Unfortunately, I am no longer able to continue working at the company due to [reasons].
My last day of work will be [date]. I will ensure that I complete all outstanding tasks and assist in the transition of my responsibilities to a new team member.
Thank you for the opportunities provided during my time at [company].
Sincerely,
[Your Name]
Example 6: Going Back to School
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [position] at [company]. After careful consideration, I have decided to go back to school to further my education.
My last day of work will be [date]. I am committed to ensuring a smooth transition and will assist in any way I can during this time.
Thank you for the support and opportunities provided during my time at [company].
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter
Writing a resignation letter can be a challenging task, but it is important to do it professionally. Here are a few tips to keep in mind when writing your resignation letter:
- Be clear and concise.
- Be professional and polite.
- Include your reason for resigning (if appropriate).
- Give appropriate notice.
- Offer to assist in the transition of your responsibilities.
- Thank your employer for the opportunities provided.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include your name, position, and the date of your last day of work. You should also include your reason for resigning (if appropriate) and offer to assist in the transition of your responsibilities.
How much notice should I give when resigning?
It is standard practice to give at least two weeks’ notice when resigning from a job. However, if you are in a senior position, you may need to give more notice to allow for a smooth transition.
Do I need to provide a reason for resigning?
You do not necessarily need to provide a reason for resigning, but it is polite to do so. If your reason is personal or negative, you can keep it brief and focus on the positive aspects of your time at the company.
What should I do if my employer asks me to stay?
If your employer asks you to stay, it is up to you to decide if you want to change your decision. However, if you have accepted another job offer or have personal reasons for leaving, it is best to stick to your original decision.
Can I resign by email?
While it is best to resign in person or by phone, you can also resign by email. Make sure to follow the same guidelines as a written resignation letter and keep it professional and polite.
What should I do if my employer does not accept my resignation?
If your employer does not accept your resignation, it is important to have a conversation with them to understand their reasons. You may need to negotiate a new end date or discuss other options.
Conclusion
Writing a resignation letter can be a challenging task, but it is important to do it professionally. By following the tips provided and using the examples provided, you can resign from your job with confidence and leave on good terms.