Asking for an employment reference can be a daunting task, but having a template can make the process much easier. Below, you’ll find tips on writing a successful employment reference request, as well as seven examples to help you get started. Feel free to edit these templates as needed to fit your specific needs.
Tips for Writing an Employment Reference Request Template
Here are some tips to keep in mind when creating your own employment reference request template:
- Be polite and professional in your request.
- Include a clear and concise subject line.
- Provide information about yourself, including your name, job title, and contact information.
- Explain why you need the reference and what it will be used for.
- Mention any specific areas you would like the reference to cover.
- Thank the person in advance for their time and consideration.
Examples of Employment Reference Request Template
Reference Request for a Former Employee
Dear [Name of Reference],
I am writing to request a reference for [Former Employee Name]. [He/She] worked for our company from [Start Date] to [End Date], and [his/her] contributions were invaluable to our team.
If possible, could you please speak to [Former Employee]’s dependability, communication skills, and overall performance during [his/her] time with our organization? Your insights would be greatly appreciated.
Thank you for considering my request. Please let me know if you need any additional information or have any questions.
Best regards,
[Your Name and Contact Information]
Reference Request for a Colleague
Dear [Name of Reference],
I hope this message finds you well. I am writing to request a reference for [Colleague Name], who is applying for a new job opportunity.
If possible, could you please speak to [Colleague]’s teamwork skills, leadership abilities, and overall performance in the workplace? I would greatly appreciate any insights you can provide.
Please let me know if you have any questions or need any additional information. Thank you for your time and consideration.
Best regards,
[Your Name and Contact Information]
Reference Request for a Graduate School Application
Dear [Name of Reference],
I am reaching out to request a reference for my graduate school application. I am applying to [School Name] for the [Program Name] program, and your recommendation would be greatly appreciated.
If possible, could you please speak to my academic abilities, research skills, and overall potential as a graduate student? I would also appreciate any specific examples you can provide of my work in [Related Field].
Thank you in advance for your time and assistance. Please let me know if you have any questions or need any additional information.
Sincerely,
[Your Name and Contact Information]
Reference Request for a Job Application
Dear [Name of Reference],
I am writing to request a reference for my job application with [Company Name]. I believe my skills and experience would be a valuable addition to their team, and your recommendation would help support my candidacy.
If possible, could you please speak to my work ethic, communication skills, and overall aptitude for this type of role? I would also appreciate any examples you can provide of my accomplishments and successes in previous positions.
Thank you for considering my request. Please let me know if you have any questions or need any additional information.
Best regards,
[Your Name and Contact Information]
Reference Request for a Volunteer Position
Dear [Name of Reference],
I am applying for a volunteer position with [Organization Name], and I am reaching out to request a reference. Your support would be greatly appreciated.
If possible, could you please speak to my passion for this cause, my reliability and dedication, and any specific skills or experiences that would be relevant to this position?
Thank you in advance for your time and assistance. Please let me know if you have any questions or need any additional information.
Sincerely,
[Your Name and Contact Information]
Reference Request for a Graduate School Scholarship
Dear [Name of Reference],
I am applying for a graduate school scholarship, and I am reaching out to request a reference. Your support would be greatly appreciated.
If possible, could you please speak to my academic achievements, research potential, and overall fit for this program? I would also appreciate any specific examples you can provide of my work in [Related Field].
Thank you in advance for your time and assistance. Please let me know if you have any questions or need any additional information.
Sincerely,
[Your Name and Contact Information]
Reference Request for a Personal Project
Dear [Name of Reference],
I am working on a personal project, and I am reaching out to request a reference. Your endorsement would be greatly appreciated.
If possible, could you please speak to my skills and experience in [Related Field], as well as any other relevant attributes that would be valuable for this project?
Thank you for considering my request. Please let me know if you have any questions or need any additional information.
Best regards,
[Your Name and Contact Information]
Frequently Asked Questions
What Should I Include in an Employment Reference Request?
When writing an employment reference request, be sure to include your name, job title, and contact information. Explain why you need the reference and what it will be used for, and mention any specific areas you would like the reference to cover. Be polite and professional in your request, and thank the person in advance for their time and consideration.
Who Should I Ask for an Employment Reference?
You should ask someone who knows you and your work well, such as a former employer, colleague, or supervisor. Make sure to choose someone who can provide a positive and detailed reference for you.
How Many Employment References Should I Include in My Job Application?
The number of employment references you include in your job application may vary depending on the company and the role. Typically, you should include at least three professional references. Make sure to ask each reference for their permission before including them in your application.
How Far Back Can Employment References Go?
Employment references can typically go back up to seven years. However, some companies may have different policies regarding how far back they will accept references, so it’s always a good idea to check with the organization before submitting your application.
What Should I Do if a Reference Declines My Request?
If a reference declines your request, it’s important to be understanding and respectful of their decision. Thank them for their time and consideration, and consider reaching out to someone else who may be able to provide a reference for you.
How Can I Thank Someone for Providing an Employment Reference?
After someone provides an employment reference for you, it’s a good idea to send a thank-you note or email to show your appreciation. Be sure to express your gratitude and let them know how much their support means to you.
Conclusion
Creating an employment reference request template can be a valuable tool in your job search or academic pursuits. By following the tips above and using the examples provided, you can craft a professional and effective request that showcases your skills and experience. Remember to be polite, professional, and grateful for the time and effort that your references put into supporting you.