When looking for a new place to live, it’s common for landlords or leasing offices to ask for an employment reference. This reference is used to verify that a potential tenant has a steady income and is capable of paying rent on time. In this article, we will provide tips and examples to help you create a solid employment reference for renting.
Tips for Creating an Employment Reference for Renting
Before we jump into the examples, here are some tips to keep in mind when creating an employment reference:
- Be sure to use company letterhead, if possible.
- Include the employee’s full name and job title.
- State how long the employee has been employed with the company.
- Mention the employee’s salary or hourly wage.
- Highlight any promotions or raises the employee has received.
- Use professional language and tone throughout the reference.
Examples of Employment References for Renting
Reference for a Manager Position
Dear [Landlord’s Name],
I am writing to provide an employment reference for [Employee’s Full Name], who has been employed as a manager at [Company Name] for the past three years. During this time, [Employee’s First Name] has shown exceptional leadership skills and has consistently exceeded our expectations.
As the manager of the [Department Name], [Employee’s First Name] has been responsible for [specific job duties]. [He/She] has always maintained a positive attitude and has worked well with both staff and customers. Due to [his/her] hard work and dedication, [Employee’s First Name] has received two promotions and a salary increase.
I highly recommend [Employee’s Full Name] as a tenant. [He/She] is a reliable and responsible employee who always meets deadlines and ensures that tasks are completed to the best of [his/her] ability.
Sincerely,
[Your Name]
Reference for an Administrative Assistant Position
Dear [Landlord’s Name],
I am writing to provide an employment reference for [Employee’s Full Name], who has been employed as an administrative assistant at [Company Name] for the past two years. During this time, [Employee’s First Name] has proven to be an asset to our organization.
As an administrative assistant, [Employee’s First Name] is responsible for [specific job duties]. [He/She] has shown excellent organizational and time management skills, and always completes tasks in a timely and efficient manner. [His/Her] attention to detail and ability to multitask make [him/her] an ideal tenant.
[Employee’s Full Name] is a hard-working and reliable employee who always goes above and beyond to ensure that [his/her] work is completed to the best of [his/her] ability. I highly recommend [him/her] as a tenant.
Sincerely,
[Your Name]
Reference for a Sales Representative Position
Dear [Landlord’s Name],
I am writing to provide an employment reference for [Employee’s Full Name], who has been employed as a sales representative at [Company Name] for the past four years. During this time, [Employee’s First Name] has consistently exceeded our sales targets and has been a valuable member of our team.
As a sales representative, [Employee’s First Name] is responsible for [specific job duties]. [He/She] has excellent communication and interpersonal skills, and always ensures that our clients are satisfied with their purchases. [Employee’s First Name] is also responsible for maintaining our customer relationship management system and has implemented several new processes that have improved our sales efficiency.
I highly recommend [Employee’s Full Name] as a tenant. [He/She] is a responsible and reliable employee who is always willing to go the extra mile to ensure that [his/her] work is completed to the best of [his/her] ability.
Sincerely,
[Your Name]
Reference for a Customer Service Representative Position
Dear [Landlord’s Name],
I am writing to provide an employment reference for [Employee’s Full Name], who has been employed as a customer service representative at [Company Name] for the past two years. During this time, [Employee’s First Name] has consistently demonstrated exceptional customer service skills and has been a valuable member of our team.
As a customer service representative, [Employee’s First Name] is responsible for [specific job duties]. [He/She] has excellent communication skills and always ensures that our clients are satisfied with our products and services. [Employee’s First Name] is also responsible for training and mentoring new customer service representatives.
[Employee’s Full Name] is a reliable and responsible employee who always ensures that [his/her] work is completed to the best of [his/her] ability. I highly recommend [him/her] as a tenant.
Sincerely,
[Your Name]
Reference for a Software Developer Position
Dear [Landlord’s Name],
I am writing to provide an employment reference for [Employee’s Full Name], who has been employed as a software developer at [Company Name] for the past five years. During this time, [Employee’s First Name] has consistently demonstrated exceptional programming skills and has been an integral part of our development team.
As a software developer, [Employee’s First Name] is responsible for [specific job duties]. [He/She] has excellent problem-solving skills and always ensures that our software is developed to the highest standards. [Employee’s First Name] is also responsible for reviewing code and mentoring junior developers.
I highly recommend [Employee’s Full Name] as a tenant. [He/She] is a responsible and reliable employee who always meets deadlines and ensures that [his/her] work is completed to the best of [his/her] ability.
Sincerely,
[Your Name]
Reference for a Marketing Coordinator Position
Dear [Landlord’s Name],
I am writing to provide an employment reference for [Employee’s Full Name], who has been employed as a marketing coordinator at [Company Name] for the past three years. During this time, [Employee’s First Name] has been instrumental in developing several successful marketing campaigns.
As a marketing coordinator, [Employee’s First Name] is responsible for [specific job duties]. [He/She] has excellent communication and organizational skills and always ensures that our marketing initiatives are executed to the highest standards. [Employee’s First Name] is also responsible for managing our social media accounts and has increased our engagement rates by 50%.
[Employee’s Full Name] is a reliable and responsible employee who always meets deadlines and ensures that [his/her] work is completed to the best of [his/her] ability. I highly recommend [him/her] as a tenant.
Sincerely,
[Your Name]
Reference for an Accountant Position
Dear [Landlord’s Name],
I am writing to provide an employment reference for [Employee’s Full Name], who has been employed as an accountant at [Company Name] for the past four years. During this time, [Employee’s First Name] has shown exceptional attention to detail and has been an instrumental member of our finance team.
As an accountant, [Employee’s First Name] is responsible for [specific job duties]. [He/She] has excellent analytical skills and always ensures that our financial records are accurate and up to date. [Employee’s First Name] is also responsible for preparing financial statements and tax returns.
I highly recommend [Employee’s Full Name] as a tenant. [He/She] is a responsible and reliable employee who always meets deadlines and ensures that [his/her] work is completed to the best of [his/her] ability.
Sincerely,
[Your Name]
Frequently Asked Questions
What should be included in an employment reference for renting?
An employment reference for renting should include the employee’s full name and job title, how long the employee has been employed with the company, the employee’s salary or hourly wage, and any promotions or raises the employee has received. It should be written on company letterhead and use professional language and tone.
Who should I ask for an employment reference for renting?
You should ask your current or former supervisor, manager, or HR representative for an employment reference for renting. Make sure to ask them if they are comfortable providing a reference before giving their contact information to your potential landlord or leasing office.
Can I provide a personal reference instead of an employment reference?
While personal references can be helpful, it’s best to provide an employment reference for renting if possible. A personal reference may not hold as much weight with a potential landlord or leasing office, as they are looking for verification of your income and stability in your job.
Can an employment reference hurt my chances of getting approved for a rental?
If your employment reference includes negative comments or suggests that you may not be a reliable tenant, it could hurt your chances of getting approved for a rental. Make sure to only ask for an employment reference from someone who has positive things to say about you and your work.
Do I need to provide an employment reference for every rental application?
It depends on the rental property’s requirements. Some landlords or leasing offices may require an employment reference for every rental application, while others may only require it for certain types of rental units or if you do not meet their income requirements.
What do I do if I don’t have an employment reference?
If you don’t have an employment reference, you can provide other forms of verification of your income, such as pay stubs or tax returns. You can also provide personal references, although these may not hold as much weight with a potential landlord or leasing office.
Conclusion
An employment reference for renting is an important document that can help you secure your dream rental property. By following our tips and using our examples, you can create a solid employment reference that highlights your work experience and demonstrates your reliability as a tenant.